HomeMy WebLinkAboutAgenda - 06-26-1995 - VIII-AA I
Orange County 1
Board of Commissioners
Meeting Date: June 26, 1995
Action Agenda
Item No: )6=— A A
Subject: Budget Amendment#13
Department: Budget Office Public Hearing Yes No—
x-Attachment(s): Information Contact:
Proposed Budget Amendment Budget Office
Proposed Grant Project Ordinance Extension 2150
Proposed Capital Project Ordinance Telephone Number:
Hillsborough 732-8181
Chapel Hill 968-4501
Mebane 227-2031
Durham 688-7331
Purpose
To approve proposed budget ordinance amendment, grant project ordinance and capital project ordinance.
Background
Department of Social Services(DSS)
1. The JOBS division of DSS has received an additional State allocation totalling$114,395. The majority
of these funds, $108,395, have enabled the program to provide transportation to clients. The remaining
$6,000 will be used for the On-the-Job Training(OJT)program administered jointly by this department
and Economic Development(see block#1, page 4).
Health Department
2. This fiscal year,the Health Department has received unanticipated State and Medicaid revenue.
Additional State revenues,totalling$6,379, provide funds for expenditures in the Family Planning, Child
Health, and Environmental Health programs. Increases in reimbursement rates and higher than usual
patient caseloads account for the unanticipated Medicaid revenue generated by the Dental Health Clinics.
It is anticipated that an additional $31,000 over budget will be generated in this program's Medicaid
revenue(see block#2, page 4).
Department on Aging
3. Fees for class registration and room rental are charged to participants at various Senior Centers. The
Chapel Hill Senior Center has exceeded revenues by$18,464. This budget amendment is necessary to
allow for Community Based Services expenditures related to increased activities at the Center (see block
3, page 4).
4. Duke Power has donated$575 to the Department on Aging. These funds will be used by the Community
Based Services program to purchase fans for senior citizens in Orange County who do not have air
conditioning in their homes. (see block#4, page 4).
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Budget Amendment#13 ?
Fiscal Year 1994-95 I
Sheriffs Department
5. Members of this department have provided security at various special events at the University of North
Carolina(UNC)during this fiscal year. The County has paid these officers through its payroll system,
and in turn, has been reimbursed by UNC. The total amount received by the County is estimated to be
$8,100. This amendment will budget for the receipt of these funds(see block#5, page 4).
6. Increased activity and unanticipated donations in this department have generated unbudgeted revenues
for this department. The receipt of these additional revenues and associated expenditures, which total
more than $27,625, will be budgeted with this amendment(see block#6, page 4).
7. The Sheriffs Department has received additional funds from the Oran geCounty ABC Board. These
monies,totalling$16,000, will be used to purchase a vehicle for the Sheriffs fleet. This budget
amendment will budget for the receipt of these funds (see block#7, page 4).
8. The U.S. Department of Justice, Office of Community Oriented Policing Services(COPSFAST) has
awarded the Orange County Sheriffs Department a three-year grant. This federal grant program
provides funding for community oriented officers in jurisdictions with populations of less than 50,000.
Monies will be used to increase police presence, and expand and improve cooperative efforts between
law enforcement agencies and members of the community to address crime and disorder problems.
Terms of the grant require Orange County to provide at least a 25% match for the total cost of the
program . First year costs associated with one officer include $25,108 in grant funds along with $8.369
in County funds for a total of$33,477. Funds are included in the 1995-96 budget to pay the required first
year match. Over the three year grant period,the local match will increase slightly to approximately
28%. This attached grant project ordinance accepts the three year grant and authorizes one full time
equivalent position for the terms of the grant.
Non Departmental
9. Three Community Based Alternatives(CBA)programs in Orange County have received a funding
reallocation from the State. These discretionary funds total $5,428. Programs benefitting from these
funds include Volunteer Families for Children($2,378), Volunteers for Youth($550), and Dispute
Settlement Center Victim-Offender Reconciliation($2,500). The receipt of these funds and associated
"pass-through" expenditures will be budgeted with this amendment(see block#8,page 5).
10. On June 5, 1995,the Board of County Commissioners approved a funding request from the Orange
County Radio Amateurs, Inc.. These funds will enable this agency to complete installation of new radio
equipment on WUNC-TV's new television tower. The new equipment will allow non-essential radio
transmissions to be redirected from tactical radio channels and provide reliable back-up communications
in times of emergencies. This amendment appropriates$8,000 from the Contingency account(see block
#9, page 5).
11. The 1994-95 approved budget included, in the Miscellaneous Function, an allocation totalling$300,286
for the employee career growth and performance awards. This amendment allocates these funds to
functions within the General Fund for awards given throughout the fiscal year(see block#10, page 5).
12. Included in the 1994-95 approved budget was a$50,000 appropriation for Human Services Reform. This
initiative was funded to help foster a local collaborative and coordinated system of human service
delivery in Orange County. Throughout this fiscal year, human service departments have worked
together to establish appropriate and effective infrastructure of intake, case management, and a
computerized information network. Because this is a multi-year project,these funds will be transferred
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Budget Amendment#13
3
Fiscal Year 1994-95
to the Human Services Automation Capital Project(formerly known as Master Client Index). A portion
of these funds will be used for the Information and Referral project which will be undertaken in the
upcoming fiscal year. This budget amendment transfers these funds from the General Fund into the
County Capital Project Fund(see block#11, page 5).
Efland Sewer Operation Fund
13. This year, revenues received in the Efland Sewer Operating Fund have been higher than originally
budgeted. Sewer charges are approximately$7,600 more while tap fees are $4,800 more and interest is
$450 more. This budget amendment is necessary to allow for expenditures related to the provision of
this service (see block 13, page 5).
Recommendation
The Manager recommends that the Board approve the attached budget ordinance amendment, grant project
ordinance, and capital project ordinance.
1
Orange County 4
Proposed ,
1994-95 Budget Amendments
The 1994-95 Orange County Budget Ordinance, is amended as follows:
Before After
Amendment Amendment Amendment
1. General Fund
Source:
Intergovernmental $9,624,172 $114,395 $9,738,567
Appropriation:
Human Services $16,801,022 $114,395 $16,915,4171
To budget JOBS reallocation from the State.
i
2. Genera Fund
Source:
Intergovernmental $9,738,567 $6,379 $9,744,946
Charges for Services $2,782,481 $31,000 $2,813,481
Appropriation:
Human Services $16,91 5,417 $37,379 $16,952,796
To budget State and Medicaid revenue for the Health Department.
3. Genera Fund
Source:
Charges for Services $2,813,481 $18,464 $2,831,945
Appropriation:
Human Services $16,952,796 $18,464 $16,971,260
To budget for additional registration and rental fees for Senior Centers.
4. Genera Fund
Source:
Miscellaneous(Revenue) $224,816 $575 $225,391
Appropriation:
Human Services $16,971,260 $575 $16,971,835
To budget for monies donated by Duke Power for fans for seniors,.
I
5. Genera Fund
Source:
Charges for Services $2,831,945 $8,100 $2,840,045'
Appropriation:
Public Safety $6,509,557 $8,100 $6,517,657
To budget for funds received from UNC for special events coverage by deputies.
i
6. General Fund
Source:
j Intergovernmental $9,744,946 $3,150 $9,748,096
Charges for Services $2,840,045 $23,000 $2,863,045
Miscellaneous(Revenue) $225,391 $1,475 $226,866
Appropriation:
Public Safety $6,517,657 $27,625 $6,545,282
To budget unanticipated revenue for Sheriffs Department.
5
7. General Fund
Source:
Intergovernmental $9,748,096 $16,000 $9,764,09611
Appropriation:
Public Safety $6,545,282 $16,000 $6,561,282
To budget unanticipated revenue for Sheriffs Department.
8. See attached "COPSFAST Grant Project Ordinance".
I
9. Genera Fund 1
Source:
Intergovernmental $9,764,096 $5,428 $9,769,5241
Appropriation:
Contributions to Outside Agencies $2,175,296 $5,428 $2,180,724
To budget for additional CBA funds.
i
10. Genera Fund 1
Source:
Miscellaneous(Appropriation) $704,091 ($8,000) $696,0911
Appropriation:
Contributions to Outside Agencies $2,180,724 $8,000 $2,188,724
To budget for Contingency appropriation for Orange County Radio Amateurs, Inc.
11. Genera Fund
Source:
Miscellaneous(Appropriation) $696,091 ($300,286) $395,805
Appropriation:
Community Maintenance $435,438 $6,685 $442,123
General Administration $2,686,153 $24,415 $2,710,568
Tax and Records $2,077,304 $43,880 $2,121,184
Community Planning $1,475,542 $13,410 $1,488,952
Human Services $16,971,835 $127,705 $17,099,540
Public Safety $6,561,282 $59,170 $6,620,452
Public Works $2,180,724 $25,021 $2,205,745
To allocate career growth and performance awards to County departments.
112. Genera Fund
Source:
I
Miscellaneous(Appropriation) $395,805 ($50,000) $345,8051
1 Appropriation:
Transfer to Other Funds $4,608,183 $50,000 $4,658,183
Also,see attached "Human Services Automation Capital Project Ordinance".
To transfer Human Services Reform funds to Human Services Automation Capital Project.
13. Efland Sewer Operating Fund
Source:
Charges for Services $29,000 $12,400 $41,4001
Interest Earnings $0 $450 $450
Appropriation:
Public Works $40,500 $12,850 $53,3501
To budget for additional revenues received in the Efland Sewer Operating Fund.
Budget Amendment#13 June 26, 1995
6
COPS FAST Program '
Grant Project Ordinance
Project Number 11-714
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159
of the General Statutes of North Carolina,the following grant project is hereby adopted.
Section 1. The project authorized is the COPS FAST Program as awarded to the Orange County Sheriffs Depart
by the U.S. Department of Justice,Community Oriented Policing Services. The three year grant provi
funding to enhance community oriented police efforts in jurisdictions with populations of less than 50,
Section 2. Under the terms of the agreement,Orange County will administer the grant as fiscal agent. The officer
of the County are hereby directed to proceed with the grant project within the grant document,the rule
and regulations of the U.S. Department of Justice,Community Oriented Policing Services .
Section 3. The following revenue is anticipated to be available to complete this project:
Intergovernmental(1995-96) $25,108
Intergovernmental(1996-97) 25,108
Intergovernmental(1997-98) 24.784
Total Intergovernmental $_75
Section 4. Approximately seventy five percent of the total cost of this project is funded by grant funds. The requ
match for this grant is included in the Sheriffs Department General Fund operating budget. for fiscal y
1995-96. Future years'allocations are subject to Board of County Commissioners annual appropriatio
General Fund Operating Match (1995-96) $8,369
General Fund Operating Match (1997-98) 9,750
General Fund Operating Match (1998-99) 10,904
Total General Fund Match
Section 5. The following amount is appropriated for this project:
Public Safety-COPSFAST
Section 6. The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed
accounting records to provide the accounting to the grantor agency required by the grant agreement
and federal and state regulations.
Section 7. Funds may be advanced from the General Fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely manner.
Section 8. Copies of this grant project ordinance shall be made available to the finance officer for direction in
carrying out this project.
Section 9. Positions authorized through this grant project ordinance include:
1.00 Full-Time Equivalent Deputy Sheriff I
This position is authorized through February 28, 1998.
Section 10. This project ordinance is in effect until June 30, 1996.
Adopted this 26th day of June 1995. M:\BUDGEP9495\oRDS\GRANTS\coPSFAST
7
Duman Services Automation Project
Capital Project Ordinance
Project Number 61-603
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159
of the General Statutes of North Carolina,the following capital project is hereby adopted.
Section 1. The project authorized will provide funds to create a master client index database which will be utilized by
County's human services departments and assist them in total case management activities. This project wil
be financed with proceeds from the County's portion of the one half cent sales taxes and grant funds(for t
Department of Social Services and Child Support Enforcement)from the State of North Carolina.
Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained her
Section 3. The following revenue is anticipated to complete this project:
Transfer from County Capital Reserve Fund(1992-93) $12,900
Transferfrom General Fund(1993-94) $45,000
Transfer from General Fund(1994-95) S158,530
Total Transfers from Other Funds $216,430
Intergovernmental-DSS(1992-93) 27,100
Intergovernmental-DSS(1993-94) 1 5,000
Intergovernmental-DSS(1994-95) 34,955
Intergovernmental-Child Support(1994-95) 7.310
Total Intergovernmental $84,365
Total Revenue $300,795
Section 4. The following amount is appropriated for this project:
Human Services Automation Project $300,795
Section 5. This ordinance supersedes all previous Master Client Index Capital Project Ordinances.
Section 6. This ordinance,originally adopted June 29, 1992,shall be in effect until June 30, 1995.
Adopted this 26th day of June 1995.
M AB UDGEI�9495\ORDS\COUCAP\MC I