HomeMy WebLinkAboutAgenda - 06-26-1995 - VIII-K 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No.
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 26, 1995
SUBJECT: Contract between the UNC School of Dentistry and the OCHD for
the Smart Start Project
DEPARTMENT: HEALTH PUBLIC HEARING: Yes X No
ATTACHMENT(S) : INFORMATION CONTACT:
HEALTH DIRECTOR'S OFFICE X2411
1. 3 page agreement.
TELEPHONE NUMBER:
Hillsborough - 732-8181
Chapel Hill - 968-4501
Mebane - 227-2031
Durham - 688-7331
PURPOSE:
To approve a contract between the UNC School of Dentistry and the Orange
County Health Department for the coordination of a dental screening
program for 0 to 5 year old children funded by Smart Start.
Approximately 1,500 children will be screened in 75 day care centers and
family day care homes.
BACKGROUND:
On March 21, 1995, the Board of Commissioners accepted a grant award from
the Local Smart Start Board, the Orange County Partnership for Young
Children, funded by an amendment to the contract between the Department
of Human Resources and the Health Department. On April 3, 1995, the
Board of Commissioners approved the grant project ordinance to fund the
dental screening project.
This project repeats the highly successful, initial screening project
conducted in 1994. The enclosed contract is virtually the same as the
previous year. The contract enables the Health Department to subcontract
the major portion of the screening project and avoid having to establish
a temporary position within the Health Department budget. It also
enables a closer coordination among the Health Department, the School of
Dentistry and the dental and hygiene students, who will actually carry
out the work.
No county funds are required. The contract is fully funded by the Smart
Start Project grant and the work will be completed by June 30, 1995.
RECOMMENDATIONS) The Manager recommends approval of the contract.
2
MEMORANDUM OF AGREEMENT BETWEEN
THE UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL
CHAPEL HILL, NORTH CAROLINA
for the
DEPARTMENT OF DENTAL ECOLOGY
in the
SCHOOL OF DENTISTRY
and
Orange County Health Department
for the
Smart Start Grant
I. PURPOSE
This document is a Memorandum of Agreement between The University of North Carolina
at Chapel Hill, for its Department of Dental Ecology in the School of Dentistry, hereafter
referred to as the "University," and Orange County Health Department, hereafter referred
to as the "OCHD", for the purpose of providing a Project Director and Coordinator for its
Smart Start Grant awarded by the Orange County Partnership for Young Children,hereafter
referred to as "OCPYC".
II. EFFECTIVE DATES
This agreement shall be effective as of April 1, 1995 and shall remain in effect until June 30,
1995 unless terminated as set forth below. Either party may request a change in the terms
of this agreement. Any agreed to change to this agreement must be approved by both parties'
written endorsement thereto. Either party may terminate this agreement by giving the other
party 60 days written notice in advance of the desired termination date.
III. GENERAL AGREEMENT
During the performance of this agreement, both parties agree as follows:
A. The OCHD hereby agrees with the University that, in its educational and/or
employment practices, said contracting party will not discriminate against any person
because of race, color, religion, sex, national origin, age, or disability.
B. The OCHD will not be responsible for damages arising from personal injury to
students of the University while they are present at the OCHD unless personal injury
was caused by the negligence of the OCHD, its employees, or agents.
C. In the event the student is exposed to blood or body fluids, the OCHD will be
responsible for providing an initial response, according to the Institution's Blood-
Borne Pathogens Standard. The student will be required to return to University of
North Carolina Student Health Services for post-incident testing and counseling if
feasible. In the event the student is unable to do so in a timely manner, the OCHD
will provide access to testing and counseling for the student. The student will be
responsible for the payment of services, but will be able to request reimbursement
from the University.
The University of North Carolina 3
School of Dentistry for the Department
of Dental Ecology and
Orange County Health Department for
the Smart Start Grant
D. The University will be responsible for the negligence of its employees and agents to
the extent of the North Carolina Tort Claims Act.
E. The OCHD shall pay the University $14,000 by June 30, 1995 upon receipt of the
University's invoice.
IV. SPECIFIC RESPONSIBILITIES OF THE UNIVERSITY
The University acknowledges the following specific responsibilities in connection with this
agreement:
A. To provide a Project Director Coordinator for the Smart Start Program who will: 1)
Schedule preselected senior dental and dental hygiene students to visit the Orange
County Health Department and the majority of day care centers in Orange County
to perform dental screenings, examinations, education and preventive treatment; 2)
inform the day care centers and the parents regarding all aspects for the student visits;
3) provide the OCHD with the results of the screening and examinations; 4) be
available to answer questions from parents and the day care center directors; 5)
design screening and examination report forms,write informational advertisements to
appear in local newspapers; 6) be responsible for inventory of all supplies used in the
study (these supplies will be purchased by the OCPYC grant); 7) gather data/results
of screening and examinations, utilize the statistical analysis of the results to compile
a report to the OCHD regarding the status of the teeth of the smart start children;
8) consult with the NC Public Health Dental Hygienist in order to provide the
specific dental educational materials needed for the children, parents and the day care
personnel; 9) schedule dental attendings who will serve as preceptors to the dental
students and the dental hygiene students while at the OCHD Dental Clinics.
B. To insure that University students, who are the subject of this agreement, abide by
all existing rules and regulations of the OCHD in the performance of their activities
at the OCHD.
C. To be responsible for providing adequate professional liability insurance for the
University and its students who are the subject of this agreement. While the student
is on rotation, their professional liability insurance coverage through Medical Security
Insurance Company will be provided by the School of Dentistry (with coverage of at
least$200,000 per incident up to$600,000 dental hygiene students and $1,000,000 to
$3,000,000 a year for dental students).
D. The University shall be responsible for training its students to follow the OSHA
Blood-borne Pathogens Standards, ensuring that its students comply with health
requirements established by North Carolina state regulations and the University.
The University of North Carolina 4
School of Dentistry for the Department
of Dental Ecology and
Orange County Health Department for
the Smart Start Grant
E. To maintain proper health records of its students rotating through the OCHD, and
instructing its students about Hepatitis B vaccinations, about the student's
responsibility for post-exposure follow-up and any incurred costs, about the student's
responsibility for the provision of protective equipment, and proper post-exposure
record-keeping.
F. To provide proof of Blood-borne Pathogens training for each student.
V. SPECIFIC RESPONSIBILITIES OF THE OCHD
A. The OCHD shall reimburse the University for these services by June 30, 1995.
IN WITNESS WHEREOF, the OCHD and the University have executed this'agreement as of the
date written herein.
FOR AND ON BEHALF OF: FOR AND ON BEHALF OF:
OCHD UNIVERSITY OF
NORTH CAROLINA AT CHAPEL HILL
Daniel B. Reimer r. John W. Stamm
Health Director Dean, School of Dentistry
This contract has been preaudited in the manner
required by the Local Government Fiscal Control Act Wayn ones
Vice-Chance or
Business and Finance
Kenneth Chavious Date
Finance Director
Moses Carey, Jr. Chair Date
Orange County Board of Commissioners
Finance Director