HomeMy WebLinkAboutAgenda - 02-19-2008-4oORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 19, 2008
Action Agenda
Item No. -'_a
SUBJECT: Fiscal Year 2007-08 Budget Amendment #7
DEPARTMENT: Budget PUBLIC HEARING: (YIN) No
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended Donna Coffey, (919) 245-2151
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. Commissioner
Contingency Status
Report
Attachment 4. Grant Project Ordinances
Attachment 5. Capital Project Ordinances
PURPOSE: To approve budget, capital and grant project ordinance amendments, and updates
to the County's current fee schedule for fiscal year 2007-08.
BACKGROUND:
1. Department of Social Services
-4- Additional Adoption Enhancement Fund donations
o Foster Care Donations - $915 to offset costs of on-going needs of foster care
children.
o General Assistance Donations - $1,120 to aid special-needs clients, including
senior citizens.
o Adoption Services Donations - $200 to offset the cost of adoption services.
Additional State Funds
o Crisis Intervention Program - $32,008 to offset costs of paying for heating needs
for Orange County residents who are in crisis. This brings the budget for this
program to $281,357 for fiscal year 2007-08.
o Home and Community Block Grant - $1,439 to offset costs of providing services to
help elderly avoid institutional placement. This brings the budget for this program
to $39,838 for fiscal year 2007-08.
This budget amendment provides for the receipt of these funds for the above stated purposes.
(See Attachment 1, columns #1 and #2)
2. Department on Aging
The Department on Aging has received additional revenue for the following programs:
4- Retired Senior Volunteer Program (RSVP) - receipt of $1,000 to offset costs of the
annual recognition event. This brings the budget for this program to $1,300 for fiscal year
2007-08.
Community Based Services - additional state Health Promotion and Disease Prevention
funds totaling $2,940 to purchase fitness equipment and supplies for the Seymour Center
Fitness Studio. This brings the program budget to $5,003 for FY 2007-2008.
+l- General Operational Funds from State - appropriation of State funds of $10,934 to
support the general operation of the Seymour and Central Orange Senior Centers.
These funds will assist with permanent and temporary personnel costs for center
activities and special events. This award requires a 25% County match of $3,644.
4 At its December 3, 2007 meeting, the Board of County Commissioners approved a
Service Coordination Renewal Agreement between Manley Estates and Orange County
for fiscal year 2007-08. This agreement will allow the Department to continue providing
social work services for the residents of the First Baptist and Manley Estates senior
housing complex in Chapel Hill. The department anticipates receiving $4,800 during
fiscal year 2007-08 to offset staffing and operational costs of the service.
This budget amendment provides for the receipt of these funds for the above stated purposes.
(See Attachment 1, column #3)
3. Orange Public Transportation
4- Elderly and Disabled Transportation Assistance Program (EDTAP) - receipt of $38,899
from the North Carolina Department of Transportation (NCDOT) will facilitate weekly
shopping trips, initiate a daily shuttle service between community pick-up points, and
pay for personnel-related costs. This brings the budget for this program to $94,032 for
fiscal year 2007-08.
-.4 Rural Public Transportation Program - receipt of $23,924 from NCDOT to support rural
transportation services. The department plans to use the funds to offset costs of
existing temporary staff for this program. This brings the budget for this program to
$73,586 for fiscal year 2007-08.
4- NC Department of Transportation (DOT) funds totaling of $12,946 to offset day-to-day
operational costs of providing OPT services. Examples of items for which the
Department plans to use the addition monies include staff training and publicizing
transportation routes. This brings the budget for this program to $156,927 for fiscal year
2007-08.
This budget amendment provides for the receipt of these funds for the above stated purposes.
(See Attachment 1, column #4)
4. Commissioner Contingency
Commissioners originally approved an appropriation of $17,500 in Commissioners'
Contingency in the current fiscal year. Following the appropriation of the two items outlined
below, $6,565 would remain in Commissioner Contingency for the remainder of fiscal year
2007-08. (See Attachment 1, column #5 and Attachment 3, Commissioner Contingency Status
Report)
4- At its September 6, 2007 meeting, the Board of County Commissioners approved
mediation services for the Farmers Market discussions. The County's share of 50% of the
total cost of $1,870 is $935, while the remaining $935 will be paid by the other two
Farmers Market partners. This budget amendment provides for an appropriation of $935
from Commissioner Contingency to cover the County's share of the cost.
4- On February 5, 2008, Commissioners approved a contract to perform a community survey
regarding the local Revenue Options. This amendment transfers $10,000. from
Commissioners Contingency to cover the cost of the survey.
5. Criminal Justice Partnership (CJPP)
The North Carolina Department of- Corrections has awarded $18,815 to Orange County's
Criminal Justice Partnership Program (CJPP). This award brings the total CJPP Budget to
$235,246 for fiscal year 2007-08. These funds are pass-through funds meaning that the
County will pass the funds directly to Freedom House, and Freedom House will use the
funds for operating costs associated with currently offered programs. This budget amendment
provides for the receipt of these funds for the above stated purpose. (See Attachment 4,
Criminal Justice Partnership Program Grant Project Ordinance)
6. Health Department
At its January 15, 2008 meeting, the Board of County Commissioners approved the acceptance
of funds for the following programs:
4- Healthy Carolinians - receipt of funds from the Kate B. Reynolds Foundation of $10,000
per calendar year for three years ($30,000 total) to help support the Healthy Carolinians
of Orange County partnership program. The County will receive the grant on a calendar
basis; therefore, in order for grant funding to coincide with the County's fiscal year, this
budget amendment provides for the receipt of $5,000 for fiscal year 2007-08. Additional
funds will be budgeted in the following manner: $10,000 in both fiscal years 2008-09 and
2009-10 followed by $5,000 in fiscal year 2010-11 to account for the total receipt of
$30,000.
4. Child Care Health Consultant Project - receipt of additional funds from Orange County
Partnership for Young Children (OCPYC) of $27,120 for fiscal year 2007-08 to fund the ,
Nutrition and Physical Activity Self Assessment for Child Care (NAP SACC). In
accordance with the attached letter, dated October 17, 2007, from OCPYC the funding
award for fiscal year 2007-08 totals $27,120 and $28,328 for fiscal year 2008-09. Fiscal
year 2008-09 funds will be included in the fiscal year 2008-09 budget for this grant
project.
-.1- At its December 11, 2007 and February 5, 2008 meetings, the Board of County
Commissioners accepted Board of Health recommended fee changes. The chart below
outlines the new fees:
Prior Fee Commissioner Last Revision of
Description Amount Approved Fee Fee
Occlusal Guards (Dental $0 $274.00 New Fee
Health
Alveoplasty by quadrant $84.00 $92.00 2006
Dental Health
Septic Contractor
Education class fee $0 $50.00 New Fee
Environmental Health
This budget amendment provides for the receipt of these funds for the above purposes. (See
Attachment 1, column #7 and Attachment 4, Child Care Consultant Grant Project Ordinance)
and updates the County fee schedule to reflect the fee changes
7. Housing and Community Development
4:- At its November 5, 2007 meeting, the Board of County Commissioners accepted a 2007
Community Development Block Grant (CDGB) totaling $400,000 from the N.C.
Department of Commerce for a Scattered Site Housing Rehabilitation Program. With
these funds, the department plans to repair 12 substandard houses occupied by low-
income families in the Towns of Carrboro and Hillsborough and unincorporated areas of
Orange County. There are approximately 26 families on the waiting list as of November
2007. This budget amendment provides for the receipt of these Community
Development Block Grant (CDBG) funds for the above stated purpose. (See Attachment
4, Scattered Site Housing Rehabilitation Program Grant Project Ordinance)
-:- At its January 15, 2008 meeting, the Board of County Commissioners approved awarding
housing bond funds for $130,000 to the Chrysalis Foundation to assist with construction
costs of duplex and triplex units in the existing Rusch Hollow subdivision located in the
Rogers Road community. The units will serve low-income persons with disabilities. 2001
Affordable Housing Bonds will fund this initiative. (See Attachment 5, Affordable Housing
Capital Project Ordinance)
4- At its October 23, 2007 meeting, the Board of County Commissioners approved funding
of $85,000 for the expansion of the parking lot serving the First Baptist and Manley
Estates Senior Apartment Complex in Chapel Hill. The County currently has $122,946 in
program income from previous Community Development Block Grant (CDBG) project
loan repayments. This allocation of $85,000 for this project would leave a balance of
$37,946. This budget amendment provides for the use of these program income funds
for the above stated project. (See Attachment 1, column #10)
8. Various
. On June 30 of each year, certain designated appropriations are not fully expended.
Many of these relate to outstanding -purchase orders where the County has ordered but
not yet received and/or paid for goods and services. The annual budget ordinance
adopted by the Board each June for the upcoming fiscal year re=appropriates in the new
budget funds for these outstanding purchase. On the other hand, there are instances
where approved funding for certain initiatives, mainly grant funded, is not fully expended
at the end of the fiscal year. Funds for these planned, but unencumbered expenditures
must be re-appropriated from the County's fund balance. Examples of carry forwards
include about $235,000 for received but unexpended HUD funds. Completion of prior
year's carry forwards occurs annually following presentation of the County's annual audit.
In order to carry funds forward and authorize their expenditure in fiscal year 2007-08, it.is
necessary for the Board to approve the attached amendment. (See Attachment 1,
column #11)
9. Emergency Services
At its January 15, 2008 meeting, the Board of County Commissioners approved the receipt
of 2007 Emergency Management Performance Grant supplemental funds of $7,640 for fiscal
year 2007-08 to offset costs of converting the County's existing Hazardous Material
response truck to a multi-purpose response vehicle. The up fitted vehicle will have the ability
to perform rapid medical surge support, responder rehabilitation and short-term command
closing a critical response gap. The 50 percent required County match would be an in-kind
contribution. This budget amendment provides for the receipt of these supplemental grant
funds for the above stated purpose. (See Attachment 1, column #12)
10. Lands Legacy Capital Project Ordinance
At its December 11, 2007 meeting, the Board of County Commissioners approved the
purchase of approximately 145 acres of land from Fred M. Kirby. Five acres of the total site
will house a future solid waste convenience center site. Final costs of the project total
$1,458,013 with $50,000 coming from the Solid Waste Enterprise Fund and remaining funds
coming form 2001 voter approved Parks and Open Space bonds, Current plans are to "land
bank" this property for future use as a Northeast Orange district park site. This budget
amendment provides for the purchase of this property from the funding sources listed above.
(See Attachment 5, Lands Legacy Capital Project Ordinance)
11. Emergency Telephone System Fund
At its January 15, 2008 meeting, the Board of County Commissioners approved the
Orthophotography and Oblique Imagery Cost Sharing Inter-Local Agreement with the Town
of Chapel Hill. Per the agreement, Orange County's fiscal share totals $105,440 with
($67,092) funded from the E911 Wireless Funds and the remainder funded through the
County's 2007-08 and 2008-09 Information Technology capital fund appropriations. This
budget amendment appropriates $67,092 from the E911 Fund Fund Balance (See
Attachment 1, column #14)
6
12. Arts Commission
In April, the Arts Commission will host the Public Arts 360 symposium and anticipates
$31,650 in event costs. Event sponsorships and registration fees will offset all costs related
to the event.
This budget amendment provides for the receipt of these funds for the above purposes. (See
Attachment 1, column #15)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
approve the budget, capital and grant project ordinance amendments, and updates to the
County's current fee schedule.
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Attachment 2
Year-To-Date Budget Summary
Fiscal Year 2007-08
General Fund Budget Summarv
Original General Fund Budget $173,624,351
Additional Revenue Received Through Budget
Amendment #7 (February 19, 2008):
Grant Funds $572,673
Non Grant Funds $833,561
Additional County Dollars (i.e. County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
$2,686,424
Total Amended General Fund Budget $177,717,009
Dollar Change in 2007-08 Approved
General Fund Budget
$4,092,658
% Change in 2007-08 Approved General
Fund Budget
2.36%
Autnor zea r-ulli i ime tquivallent vosition s
Original Approved General Fund Full Time
Equivalent Positions
793.200
Original Approved Other Funds Full Time
Equivalent Positions
81.800
Additional Positions Approved Mid-Year 0.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2007-08
875.000
includes Critical Needs
Reserve carry forward
from FY 2006-07
($270,000), Encumbrance
Carryforwards
($07,258) and Budget
carryforwards
($1,439;166)
9
Attachment 3
Status of Commissioners Contingency Account
Fiscal Year 2007-08
Comments
$17,500 Approved 7/01/07
($935) Mediation services for the Farmers Market (BOA
#7)
($10,000) Contract to perform a Community Survey
the Local Revenue Options (BOA #7)
Remaining Contingency $6,565
ATTACHMENT 4 13
Criminal Justice Partnership Program
Grant Project Ordinance
Project Number 29-7050
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is
hereby adopted.
Section 1. The project authorized is the Orange-Chatham Criminal Justice Partnership
Program as awarded to Orange and Chatham Counties by the North Carolina
Department of Corrections. The project will provide pre-trial release and
substance abuse services to persons sentenced to intermediate sanctions.
Section 2. Under the terms of the agreement, Orange County will administer the grant as
fiscal agent. The officers of the County are hereby directed to proceed with the
grant project within the grant document, the rules and regulations of the North
Carolina Department of Corrections.
Section 3. The following revenue is anticipated to be available to complete this project:
Intergovernmental (2007-08) $210,712
Total Intergovernmental $210,712
Transfer from General Fund (2007-08) $24,534
Total Orange-Chatham Criminal Justice
Partnership Revenue $235,246
Section 4. The following amount is appropriated for this project:
Public Safety - Orange-Chatham Criminal Justice
Partnership $235,246
Section 5. The finance officer is hereby directed to maintain within the Grant Project
sufficient specific detailed accounting records to provide the accounting to the
grantor agency required by the grant agreement and federal and state
regulations.
Section 6. Funds may be advanced from the General Fund for the purpose of making
payments due. Reimbursement requests should be made to the grantor agency
in an orderly and timely manner.
Section 7. Copies of this grant project ordinance shall be made available to the finance
officer for direction in carrying out this project.
ATTACHMENT 4
Section 8. Positions authorized through this grant project ordinance include:
1.0 Full-time equivalent Criminal Justice Program Coordinator
Section 9. This project ordinance is in effect until June 30, 2008.
Subsequent funding is contingent upon the availability of grant funds.
Section 10. This ordinance supersedes all previous "Criminal Justice Partnership Program"
grant project ordinances.
Adopted this the 19th day of February 2008.
I$
ATTACHMENT 4
Smart Start Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby
adopted.
Section 1. The project authorized is the Smart Start Program as awarded to the Orange County
Health Department by the State of North Carolina and the Orange County Partnership
for Young Children (OCPYC).
Section 2. The officers of the County are hereby directed to proceed with the grant project within
the grant document, and the rules and regulations of the State of North Carolina.
Section 3:
The following revenue is anticipated to be available to complete this project:
Intergovernmental (Health) - 2007-08
Total Health related Smart Start Revenue
Total Smart Start Revenue
Transfer from General Fund (2007-08)
Total from General Fund
Total Revenue
Section 4.
The following amounts remain appropriated for this project:
Hannan Services - Health.
Total Smart Start Funding
$175,690
$175,690
$175,690
S18,646
$18,646
$194,336
$194,336
$194,336
Section 5. The Finance Officer is hereby directed to maintain within the grant project fund sufficient
specific detailed accounting records to. provide the accounting to the grantor agency
required by the grant agreement and federal and state regulations.
Section 6. Funds may be advanced from the General Fund for the purpose of making payments
due. Reimbursement requests should be made to the grantor agency in an orderly and
timely manner.
Section 7. Copies of this grant project ordinance shall be made available to the Finance Officer for
direction in carrying out this project.
Section 8. Positions authorized through this grant project include:
1.0 full time equivalent position in the Health Department Enhanced Child Service
Coordination Project as authorized by the Orange County Board of County
Commissioners on December 5, 1994.
I?
ATTACHMENT 4
1.0 full time equivalent position in the Health Department's Child Health Care Consultant
Project as authorized by the Orange County Board of County Commissioners on
February 1, 2005.
Funding for these positions is contingent upon the General Assembly's allocation of
Smart Start funds.
Section 9. This project ordinance is in effect through June 30, 2008. Subsequent funding of this
grant project is contingent upon the availability of funds sufficient to cover expenditures.
Section 10. This ordinance supersedes previous Smart Start Program Grant Project Ordinances.
Adopted this the 19th day of February 2008.
ATTACHMENTS 0
Affordable Housing Program
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following
capital project is hereby adopted.
Section 1. The project authorized provides funds to fund housing activities in the following
categories: land acquisition, housing development, and homeownership.
Proceeds from the 1997 and 2001 voter approved bond referenda, Affordable
Housing Trust funds and Community Development Program Income finance the
project.
Section 2. The officers of the County are hereby directed to proceed with the project within
the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY
2006-07
FY 2007-08 Through FY
2007-08
Sales Tax $0 $0 $0
1997 Bond Funds $1,800,000 $0 $1,800,000
2001 Bond Funds $2,600,000 $0 $2,600,000
Grant Funds $0 $0 $0
Private Placement $0 $0 $0
Fees $0 $0 $0
Transfer from Community
Development (Program Income)
$126,432
$0
$126,432
Transfer from Community
Development (Housing Trust Funds)
$173,568
$0
$173,568
Total Funding $4,700,000 $0 $4,700,000
ATTACHMENT 5
Section 4. The following amount is appropriated for this project:
Through FY
2006-07
FY 2007-08 Through FY
2007-08
EmPOWERment
Pine Hill Drive $90,000 $0 $90,000
Sykes Street Homeownership Program $90,000 $0 $90,000
Pine Knolls Community land $129,930 $0 $129,930
Total EmPOWERment $309,930 $0 $309,930
Habitat for Humanity
Richmond Hills $460,000 $0 $460,000
Rusch Road Homeownership Program $280,000 $0 $280,000
Total Habitat for Humanity $740,000 $0 $740,000
Legion Road $140,000 $0 $140,000
Continuing Care Center $275,000 $0 $275,000
Transitional Housing (Chapel Hill) $75,000 $0 $75,000
Scattered Site Housing $300,000 $0 $300,000
Sunrise Road Project $300,000 $0 $300,000
OPC Foundation - Special Needs Rental $260,000 $0 $260,000
Affordable Rentals - Special Needs Rental $300,000 $0 $300,000
Weaver Community Housing Association $220,000 $0 $220,000
Chrysalis Foundation $0 $130,000 $130,000
Land Banking $480,070 $0 $480,070
2001 Unallocated Bond Funds $1,300,000 ($130,000) $1,170,000
Total Costs $4,700,000 $0 $4,700,000
Section 5. This ordinance supersedes previous Affordable Housing Capital Project
-Ordinances for Orange County Government.
Section 6. This ordinance shall remain in effect until June 30, 2008.
Adopted this 19th day of February 2008.
ATTACHMENTS 0
.Lands Legacy
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to
Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following
capital project is hereby adopted.
Section 1. The project authorized provides funds to protect identified natural areas
and prime forestlands, and preserve critical cultural and archaeological
sites. In addition funds may be used to acquire lands for future park sites,
farmland conservation easements, and nature preserves. Proceeds from
the 2001 voter approved bonds, 2004 Two-thirds net debt reduction
bonds, half-cent sales tax, Subdivision Payment-in-Lieu funds, Grant
Funds, and alternative financing finance the project.
Section 2. The officers of the County are hereby directed to proceed with the project
within the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY
2006-07
FY 2007-08 Through FY
2007-08
Sales Tax $3,966,016 $0 $3,966,016
1997 Bonds $2,700,000 $0 $2,700,000
2001 Bonds $5,250,000 $0 $5,250,000
2004 Two-Thirds Net Debt $300,000 $0 $300,000
Grant Funds $421,950 $0 $421,950
Fees $0 $0 $0
Other(Transfer from Other
Funds)
$2,191,611
$50,000
$2,241,611
Total Funding , $14,829,577 $50,000 $14,879,577
Section 4. The following amount is appropriated for this project:
Through FY
2006-07
FY 2007-08 Through FY
2007-08
Land/Building $14,829,577 -$1,658,013 $13,171,564
Design $0 $0 $0
Construction $0 $0 $0
Eno River Confluence Property $0 $250,000 $250,000
Kirby Property $0 $1,458,013 $1,458,013
Total Costs $14,829,577 $50,000 $14,879,577
ATTACHMENT 5 ?D
Section 5. The following amounts have been transferred to other County Capital
Projects:
Through FY Through FY
2006-07 FY 2007-08 2007-08
Transfer to Conservation
Easements Capital Project $143,000 $0 $143,000
Transfer to New Hope Preserve
Capital Project $298 $0 $298
Transfer to Milihouse Road Park
Project $188,712 $0 $188,712
Total Transfers $332,010 $0, $332,010
Section 6. The following budget remains in the project:
Original Budget (see Section 4 above) $14,879,577
Less Transfers to Other Projects (see Section 5 above) ($332,010)
Total Project Budget $14,547,567
Section 7. This ordinance shall be in effect from the original date of adoption, March
24, 2003 until June 30, 2008.
Adopted this 19th day of February 2008.