HomeMy WebLinkAboutAgenda - 02-19-2008-4lORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 19, 2008
Action Agenda
Item No. 4--L
SUBJECT: Sportsplex HVAC Equipment Replacement
DEPARTMENT: Purchasing PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
INFORMATION CONTACT:
Pam Jones, 919-245-2652
PURPOSE: To consider approval of a change order proposal requested by Orange County
regarding the repair and replacement of existing mechanical systems equipment , in the
Sportsplex.
BACKGROUND: In December of 2005, the Board approved the purchase contract for the
Sportsplex facility, with a condition that certain funds would be escrowed for future equipment
maintenance needs for the facility. These escrowed funds ($300,000) were in exchange of a
lower purchase price. Additionally, the Board agreed to subsidize the operation of the
Sportsplex under the management of Recreation Factory Partners (RFP) should that need arise.
In September 2007, the Board approved a Construction Manager at Risk agreement with
Resolute Building Company. The Agreement included a Guaranteed Maximum Price for the
Senior Center, the Adult Day Health Center and the renovations of the Sportsplex. The system
replacement is not directly related to the construction of the Central Orange Senior Center and
Sportsplex Renovation,. However, the manner in which the work is carried out, coupled with the
urgency of replacement of one of the units, makes it optimal timing to complete the work during
the construction process.
Prior to the Board's decision to construct the Senior Center and Sportsplex modifications,
County Staff and RFP began examining the need to perform major repairs and replacements of
the Pool area air conditioning units. These are specialized systems that manage an air volume
that is populated with chemicals, high humidity, and other matter that are only associated with
commercial pool operations. These units were in mind during the County's successful
negotiation of the escrowed maintenance funds built into the Purchase and Sale Contract for the
facility. A thorough analysis recommends that one of these units be serviced and one replaced.
The optimal time for this work is during the construction period, since the specialized trades are
already on site working on the general project.
FINANCIAL IMPACT: The amount for this additional work is $377,022, and includes the pool
unit work as well as two conventional air handling units within the Sportsplex that are best
replaced during construction. Funding is proposed through the remaining balance of the
original escrowed funds ($151,852) and Sportsplex operational appropriations funded through
the Board approved General Fund Budget for fiscal year 2007-08.
RECOMMENDATION(S): The Manager recommends that the Board authorize a change order
for $377,022 for this work; and authorize the Manager to approve execute the change order.