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Home My WebLink AboutAgenda - 12-09-2014 - 6dORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 9, 2014 Action Agenda Item No. 6 -d SUBJECT: Fiscal Year 2014 -15 Budget Amendment #4 DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y /N) No Services ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year -To -Date Budget Summary INFORMATION CONTACT: Clarence Grier, (919) 245 -2453 1 PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2014- 15. BACKGROUND: Health Department 1. The Health Department has received revenue notification for the following programs: • Immunization Action Plan — The Health Department received notification of additional revenues of $15,896 in additional state funding. The additional funding will be used to promote awareness of the new and revised immunization rules and requirements as indicated in NC Administrative Code 10A, Dosage and Age Requirements for Immunizations, which become effective July 1, 2015. • Refugee Health State Grant — The Health Department received notification of additional revenues of $3,364 from the North Carolina Division of Public Health Branch of Epidemiology /Communicable Disease. The additional funding will be used to cover the cost of interpretation expenses and to fund communicable disease screenings for clients who do not qualify for Medicaid. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 1) Planning & Inspections 2. The Planning & Inspections Department has received additional revenues of $24,024 from the Durham - Chapel Hill - Carrboro Metropolitan Planning Organization (MPO). These revenues are funds that were not assumed during the FY2014 -15 budget development process due to the MPO's budget not being finalized. This budget amendment provides for the receipt of these funds. (See Attachment 1, column 2) Department on Aging 3. The Department on Aging has received additional revenue for the following programs: • Senior Center Instructors — receipt of an additional $27,000 in class enrollment fees to pay for Senior Center instructors and related class expenses. • Health Promotion Activities — receipt of an additional $3,162 from the N.C. Division of Aging and Adult Services for evidence -based health promotion activities. • State Senior Center General Purpose funds — receipt of an additional $7,786 from the N.0 Division of Aging and Adult Services General Purpose funding to be used to cover temporary personnel costs and program supplies. • Sportsplex funds — receipt of $4,000 from the Sportsplex for after -hours use and staffing costs of the Central Orange Senior Center classrooms. • Senior Lunch Program — receipt of additional $455 from the Town of Carrboro in support of the department's Senior Lunch Program. • Family Caregiver Support Program — receipt of an additional $21,516 from the National Family Caregiver Support Program for caregiver services. This budget amendment provides for the receipt of these revenues (See Attachment 1, column 3). 4. Based on current year and historical collections, the Department on Aging anticipates receiving additional revenue of $24,000 in wellness class fees, which will pay wellness instructors and class expenses related to the Senior Citizen Health Promotion Wellness Program. The department also anticipates receiving an additional $8,000 from the senior centers' "Fit Feet" services, which will procure medical supplies and nursing support. This budget amendment provides for the receipt of these revenues (See Attachment 1, column 4) and amends the current Senior Citizen Health Promotion Grant Project Ordinance as follows: Senior Citizen Health Promotion Wellness Grant ($32,000) - Project # 294303 Revenues for this oroiect: Appropriated for this project: Current FY 2014 -15 FY 2014 -15 Amendment FY 2014 -15 Revised Senior Citizen Wellness Funds $106,204 $32,000 $138,204 Total Project Funding $106,204 $32,000 $138,204 Appropriated for this project: Current FY 2014 -15 FY 2014 -15 Amendment FY 2014 -15 Revised Senior Citizen Wellness Grant $106,204 $32,000 $138,204 Total Costs $106,204 $32,000 $138,204 K Department of Social Services 5. The Department of Social Services has received notification of additional Low - Income Energy Assistance Program (LIEAP) block grant funds of $433,660, from the NC Department of Health and Human Services. The funds will pay for crisis - related, heating needs of Orange County residents. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 5) Library Services 6. Orange County Library Services has received notification from the North Carolina Department of Cultural Resources, Library Development Section, of additional State Aid funds of $1,031 for FY 2014 -15. These funds will be used to support several training and development workshops for staff during this fiscal year. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 6) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board approve budget and grant project ordinance amendments for fiscal year 2014 -15. Attachment 1. Orange County Proposed 2014 -15 Budget Amendment The 2014-15 Orange County Budget Ordinance is amended as follows: Expenditures Governing & Management Original Budget Encumbrance Carry Forwards Budget as Amended Budget as Amended Through BOA #3 #1 Health Department - fe ceiptof additional revenues #2 Planning & Inspections - additional MPO funds #3 Department on Aging - receipt of additional revenues #4 Department on aAging - anticipated dditional revenues (See Senbr Cdizen Health P.-tion Grant) #6 Department of Social Services- additional LIEAP funds #6 Library Services - receipt of additional feState Aid funds Budget as Amended Through BOA #4 General Fund Revenue $ 19,372,273 $ $ 19,372,273 $ 19,403,077 $ $ $ $ Property Taxes $ 145,714,650 $ $ 145,714,650 $ 145,714,650 $ $ $ $ $ $ $ 145,714,650 Sales Taxes $ 19,001,962 $ $ 19,001,962 $ 19,001,962 $ $ $ $ $ $ $ 19,001,962 License and Permits $ 313,000 $ $ 313,000 $ 313,000 $ $ $ $ $ $ $ 313,000 Intergovernmental $ 13,575,486 $ $ 13,575,486 $ 15,623,597 $ 19,260 $ 24,024 $ 32,919 $ $ 433,660 $ 1,031 $ 16,134,491 Charges for Service $ 9,799,005 $ $ 9,799,005 $ 9,839,868 $ $ $ 27,000 $ $ $ $ 9,866,868 Investment Earnings $ 105,000 $ 93,456,398 $ 105,000 $ 105,000 $ $ $ $ $ $ $ 105,000 Miscellaneous $ 798,065 $ 5,578,286 $ 798,065 $ 904,589 $ $ - $ 4,000 $ - $ - $ - $ 908,589 Transfers from Other Funds $ 1,052,600 $ 203,247,807 $ 1,052,600 $ 1,052,600 $ 1,052,600 Fund Balance 1 10,068,343 $ 10,068,343 $ 10,150,647 $ 10,150,647 Total General Fund Revenues $ 200,428,111 $ $ 200,428,111 $ 202,705,913 $ 19,260 $ 24,024 $ 63,919 $ $ 433,660 $ 1,031 $ 203,247,807 Expenditures Governing & Management $ 17,550,722 $ $ 17,550,722 $ 17,563,722 $ $ $ $ $ $ $ 17,563,722 General Services $ 19,372,273 $ $ 19,372,273 $ 19,403,077 $ $ $ $ $ $ $ 19,403,077 Community & Environment $ 7,548,601 $ $ 7,548,601 $ 7,574,621 $ $ 24,024 $ $ $ $ $ 7,598,645 Human Services $ 32,242,706 $ $ 32,242,706 $ 34,033,302 $ 19,260 $ $ 63,919 $ $ 433,660 $ $ 34,550,141 Public Safety $ 22,382,107 $ $ 22,382,107 $ 22,391,107 $ $ $ $ $ $ $ 22,391,107 Culture & Recreation $ 2,696,035 $ $ 2,696,035 $ 2,705,400 $ $ $ $ $ $ 1,031 $ 2,706,431 Education $ 93,456,398 $ 93,456,398 $ 93,456,398 $ $ $ $ $ $ $ 93,456,398 Transfers Out $ 5,179,269 $ 5,179,269 $ 5,578,286 $ $ $ $ $ $ $ 5,578,286 Total General Fund Appropriation $ 200,428,111 $ $ 200,428,111 $ 202,705,913 $ 19,260 $ 24,024 $ 63,919 $ $ 433,660 $ 1,031 $ 203,247,807 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - I$ Attachment 1. Orange County Proposed 2014 -15 Budget Amendment The 2014-15 Orange County Budget Ordinance is amended as follows: Grant Project Fund Revenues Intergovernmental $ 751,663 $ 751,663 $ 724,000 #4 Department on $ 724,000 Encumbrance Budget as Budget as Amended #1 Health Department - #2 Planning & #3 Department on aAging - anticipated dditional revenues #6 Department of #6 Library Services - Budget as Amended Original Budget Carry Forwards Amended Through BOA #3 fe ceiptof additional Inspections - additional Aging - receipt of (See Senbr Cdizen Social Services- receipt of additional feState Through BOA #4 $ - $ - $ 81,620 Miscellaneous revenues MPO funds additional revenues Health Promotion additional LIEAP funds Aid funds $ Transfer from Other Funds $ $ - Grant) $ Grant Project Fund Revenues Intergovernmental $ 751,663 $ 751,663 $ 724,000 $ 724,000 Charges for Services $ 34,000 $ 34,000 $ 34,334 $ 32,000 $ 66,334 Transfer from General Fund $ 39,120 $ - $ 39,120 $ 81,620 $ - $ - $ - $ - $ - $ - $ 81,620 Miscellaneous $ $ - $ $ $ Transfer from Other Funds $ $ - $ $ $ Appropriated Fund Balance $ $ - $ $ $ Total Revenues $ 824,783 $ - $ 824,783 $ 839,954 $ - $ - $ - $ 32,000 $ - $ - $ 871,954 Expenditures NCACC Employee Wellness Grant $ $ $ Electric Vehicle Charging Stations $ $ $ Governing and Management $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ NPDES Grant (Multi -year) $ - $ $ $ NC Tomorrow CDBG (Multi -year) $ - $ $ $ Jordan Lake Watershed Nutrient Grant $ - $ $ $ Growing New Farmers Grant $ $ $ Historic Resources Inventory Grant $ 25,000 $ 25,000 $ 25,000 $ 25,000 Community and Environment $ 25,000 $ - $ 25,000 1 $ 25,000 $ - $ - $ - $ - $ - $ - 1 $ 25,000 Child Care Health - Smart Start $ 65,574 $ 65,574 $ 65,574 $ 65,574 Scattered Site Housing Grant $ $ $ Carrboro Growing Healthy Kids Grant $ $ $ Healthy Carolinians $ $ $ Health & Wellness Trust Grant $ $ $ Senior Citizen Health Promotion(Welln $ 98,120 $ 98,120 $ 106,204 $ 32,000 $ 138,204 Dental Health - Smart Start $ $ $ Intensive Home Visiting $ $ $ Human Rights & Relations HUD Grant $ $ $ Senior Citizen Health Promotion (Multi -Yr) $ $ $ SeniorNet Program (Multi -Year) $ $ $ Enhanced Child Services Coord -SS $ $ $ Diabetes Education Program (Multi -Year) $ $ $ Specialty Crops Grant $ $ $ Local Food Initiatives Grant $ $ $ Reducing Health Disparities Grant (Mu $ 85,155 $ 85,155 $ 85,155 $ 85,155 Triple P Initiative Grant (Multi -Yr) I $ 64,209 $ 64,209 $ $ Meaningful Use Incentive Grant (Multi -Yr) I $ 42,500 $ 42,500 Emergency Solutions Grant - DSS (M $ 116,011 $ 116,011 $ 116,011 $ 116,011 FY 2009 Recovery Act HPRP $ $ $ Community Response Program - DSS $ 68,903 $ 68,903 $ 68,903 $ 68,903 Building Futures Program - DSS (Multi $ 301,811 $ 301,811 $ 301,811 $ 301,811 Human Services $ 799,783 $ - $ 799,783 $ 786,158 $ - $ - $ - $ 32,000 $ - $ - $ 818,158 Hazard Mitigation Generator Project $ $ $ Buffer Zone Protection Program $ $ $ 800 MHz Communications Transition $ $ $ Secure Our Schools - OCS Grant $ $ $ Citizen Corps Council Grant $ $ $ COPS 2008 Technology Program $ $ $ COPS 2009 Technology Program $ $ $ EM Performance Grant $ $ 28,796 $ 28,796 2010 Homeland Security Grant - ES $ $ $ 2011 Homeland Security Grant - ES $ $ $ Justice Assistance Act JAG Pro ram $ $ $ FEMA Assistance to Firefighters Grant $ $ $ Public Safe $ - $ - $ - $ 28,796 $ - $ - $ - $ - $ - $ - $ 28,796 Total Expenditures $ 824,783 $ - $ 824,783 $ 839,954 1 $ - $ - $ - $ 32,000 $ - $ - $ 871,954 Attachment 2 Year -To -Date Budget Summary Fiscal Year 2014 -15 General Fund Budget Summary Original General Fund Budget $200,428,111 Additional Revenue Received Through 82.700 Budget Amendment #4 (December 9, 2014) Grant Funds $1,985,022 Non Grant Funds $752,370 General Fund - Fund Balance for Anticipated Appropriations (i.e. Encumbrances) General Fund - Fund Balance Appropriated to Cover Anticipated and Unanticipated Expenditures $82,304 Total Amended General Fund Budget $203,247,807 Dollar Change in 2014 -15 Approved General Fund Budget $2,819,696 % Change in 2014 -15 Approved General Fund Budget 1.41 Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 842.550 Original Approved Other Funds Full Time Equivalent Positions 82.700 Position Reductions during Mid -Year Additional Positions Approved Mid -Year Total pprove Full- I ime- quiva en Positions for Fiscal Year 2014 -15 925.250 Paul: includes $9,000 for Orange County's share of a possible joint regional public safety training facility (BOA #1); $30,804 to cover 2nd Primary election costs (BOA #1); transfer of $42,500 in deferred revenue /in -flows from the General Fund to the Grant Projects Fund (BOA #1)