HomeMy WebLinkAboutAgenda - 02-19-2008-4iI
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 19, 2008
Action Agenda
Item No. 4- 1
SUBJECT: Bid Award for Two (2) 40 Cubic Yard, Front Loader Refuse Trucks
DEPARTMENT: Solid Waste, Purchasing PUBLIC HEARING: (YIN) No
ATTACHMENT(S):
Tabulation
INFORMATION CONTACT:
Pam Jones, 245-2652
Gayle Wilson, 968-2788
PURPOSE: To consider awarding a bid for the purchase of two (2) 40 Cubic Yard High
Compaction Body Front Loader Refuse Trucks from Piedmont Peterbilt of Greensboro, North
Carolina.
BACKGROUND: The Solid Waste Department has two (2) Front Loading Garbage Trucks
budgeted for 07-08. One is for the Recycling Division and one for the Sanitation Division. The
unit that will be replaced is a 1990 Volvo with 208,064 miles. This Front-end loader services
containers at Solid Waste Convenience Centers, Orange County Government Buildings and
Orange County School. Front-end loaders operate six days weekly.
Orange County's requirements were advertised and eleven vendors were solicited for Orange
County's bid number 268. Six vendors submitted bids that were responsive. Pursuant to the
attached bid tabulation, Piedmont Peterbilt of Greensboro, North Carolina submitted the lowest
responsible bid that was responsive at a delivered cost of $200,796 each ($401,592 total for
both) for a Peterbilt 320 cab & chassis and a Heil DP Halfpack Body. The trucks will be
delivered two hundred calendar days after they are ordered.
In order to reduce emissions, Orange County's specifications required that the trucks meet the
most current (2007) EPA requirements for emissions without paying a fine. Some manufactures
have chosen to pay a fine rather than provide an engine that meets the EPA guidelines. Further
the trucks were required to operate using B-20 bio-diesel..
FINANCIAL IMPACT: Total cost of this action, if approved by the Board, would be $401,592.
Staff recommends that the Board authorize the Financial Services Director to send out send out
a request for proposals for an installment purchase agreement for this equipment through a
local financial institution at the most favorable interest rates available. Five-year debt financing
of this equipment will spread the cost impact over the useful life and will preserve additional
short-term cash resources in the Solid Waste Enterprise Fund. The 2007-08 approved Solid
Waste Enterprise Fund budget includes sufficient funds to pay the anticipated debt service for
these two units.
2
RECOMMENDATION(S): The Manager recommends that the Board award the bid to
Piedmont Peterbilt of Greensboro, North Carolina at a total cost of $401,592 for both trucks and
authorize the Purchasing Director to execute the necessary paperwork.
3
BID TABULATION
BID # 268
BID FOR: FRONT LOAD GARBAGE TRUCKS
CLOSING DATE: 1-29-2008
CLOSING TIME 3:00 PM
BIDDER
PIEDMONT PETERBILT
GREENSBORO, NC
TRANSOURCE BID 3
RALEIGH, NC
TRANSOURCE BID 2
RALEIGH, NC
TRANSOURCE BID 1
RALEIGH, NC
MACK TRUCK
CHARLOTTE, NC
CAROLINA ENV SYSTEMS
KERNERSVILLE, NC
TRIAD FREIGHTLINER
GREENSBORO, NC
CARVALIER EQUIPMENT
CLOVERDALE VA
TRANSOURCE BID 4
RALEIGH, NC
KANN MANUFACTURING
GUTTENBURG, IA
BID AWARDED TO:
BID PRICE:
BUDGETED AMOUNT:
COST PER TRUCK TOTAL COST FOR TWO
$200,796.00 $401,592.00
$202,690.00 $405,380.00
$203,745.00 $407,490.00
$206,611.00 $413,222.00
$214,823.00 $429,646.00
$217,091.00 $434,182.00
$217,883.00 $435,766.00
$219,401.00 $438,802.00
NON RESPONSIVE
NON RESPONSIVE