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HomeMy WebLinkAboutAgenda - 12-01-2014 - 6fORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 1, 2014 Action Agenda Item No. 6 -f SUBJECT: Schools Adequate Public Facilities Ordinance (Schools APFO) — Approval of Membership and Capacity Numbers DEPARTMENT: Planning ATTACHMENT(S): 1. Orange County Schools and Chapel Hill - Carrboro City Schools: Schools APFO Capacity Calculation and Change Request Form (Includes Student Membership) for Elementary, Middle, and High School Levels 2. Chart Depicting LOS, Capacity, Membership, and Membership Increases PUBLIC HEARING: (Y /N) No INFORMATION CONTACT: Ashley Moncado, 919 - 245 -2589 Craig Benedict, 919 - 245 -2575 1 PURPOSE: To consider approval of November 14, 2014 membership and capacity numbers for both school districts (Orange County and Chapel Hill - Canrboro City Schools) which will be used in developing 10 -year student membership projections and the 2015 SAPFO Technical Advisory Committee ( SAPFOTAC) Report. BACKGROUND: In accordance with the Schools APFO MOUs (Memorandum of Understanding), the Board of County Commissioners shall approve the school districts' November 15th membership and capacity numbers within 15 days after receiving the numbers from the school districts. Since November 15th occurred on a Saturday this year, membership and capacity forms were updated based on Friday, November 14th membership and capacity numbers. Both Orange County Schools and Chapel Hill- Canrboro City Schools submitted their membership and capacity numbers in accordance with the MOUs. As per the MOUs, this step of the SAPFO process entails only the approval of the student membership and capacity numbers. The SAPFOTAC, comprised of representatives of both school systems and the Planning Directors of the County and Towns, is tasked to produce an annual report for the governing boards of each Schools APFO partner. The full annual SAPFOTAC report, which will include 10 -Year student membership projections, will be completed in early 2015. The CAPS (Certificate of Adequate Public Schools) system is updated with actual membership and capacity figures after the BOCC approves the information submitted by the school districts. The chart in Attachment 2 shows the Capacity and Membership for each school level in both school districts and the increase (or decrease) over the November 15, 2013 membership. It also shows the Allowable Maximum Level of Service (LOS) as was agreed upon as part of the SAPFO MOU process and the Actual LOS based on November 14, 2014 membership numbers. The decrease of 174 Orange County School students at the elementary level has not been fully analyzed at this time. However, a portion of the loss may be attributed to the opening of the new charter school, The Expedition School, in Hillsborough. In recent years, Pre -K enrollment has been a topic of discussion with both school districts. However, SAPFO has not been amended to include Pre -K in the membership and capacity numbers. Therefore, Pre -K children are not included in the membership and capacity numbers reported. FINANCIAL IMPACT: Precise financial impacts cannot be determined, but changes in projected growth in student membership for the next ten years is expected to result in higher future operating and capital budget requests. RECOMMENDATION(S): The Manager recommends the Board approve the November 14, 2014 Membership and Capacity numbers as submitted by each school district. Attachment 1 3 School District: Chapel Hill- Carrboro City Schools SAPFO CAPS Year: November 14, 2014 - November 13, 2015 Capacity and Membership Submittal Date: November 14, 2014 Special Note(s): 1. For the November l5, 2002 base year the board accepted the superintendent - certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by (l) the School CIP or (2) an amended version of this form that is certified by the BOCC. 2. Due to November 15th falling on a Saturday this year, membership and capacity numbers shall be provided for Friday, November 14, 2014. Justification: Cap city Ce ifi ation: Superintendent Date Membership Ce i}finc,ati n: uperintendent Date BOCC Chair Date BOCC Chair Date School District: Chapel 14ill- Carrboro City Schools SAPPO CAPS Year: November 14, 2014 -November 13, 2015 Capacity and Membership Submittal Date: November 14, 2014 Special Note(s): l _ For the November l5, 2002 base year the board accepted the superintenden(- certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by (I ) the School CIP or (2) an amended version of this form that is certified by the BOCC. 2. Due to November 1 5th falling on a Saturday this year, membership and capacity numbers shall be provided for Friday, November 14, 2014, Justification: Ca acity Certifi ation: Superintendent Date Me bership, C rtifica 'on: Superintendent Date BOCC Chair Date BOCC Chair Date M School District: Chapel Hill - Carrboro City Schools SAP FO CAPS Year: November 14, 2014 - November 13, 2015 Capacity and Membership Submittal Date: November 14, 2014 Special Notes): 1. For the November 15, 2002 base year the board accepted the superintendent - certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by (1) the School CIP or (2) an amended version of this form that is certified by the BOCC. 2. Due to November 15th falling on a Saturday this year, membership and capacity numbers shall be provided for Friday, November 14, 2014. Justification: Ca acity Cert- i ation: (10&1(� Superintendent Date Membership Certificat' Ao-� c. S perintendent Date BOCC Chair Date BOCC Chair Date School District: Orange County Schools SAPFO CAPS Year: November 14, 2014 - November 13, 2015 Capacity and Membership Submittal Date: November 14, 2014 Special Note(s): 1. For the November 15, 2002 base year the board accepted the superintendent- certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by (1) the School CIP or (2) an amended version of this form that is certiticd by the BOCC. 2. Due to November 15th falling on a Saturday this year, membership and capacity numbers shall be provided for Friday, November 14, 2014. Justification: Capacity Certification: Superintendent Date Membership Certification: BOCC Chair Date D�il� --✓ ze C! Ire, SupeFintendent Date BOCC Chair Date 7 School District: Orange County Schools SAPFO CAPS Year: November 14, 2014 - November 13, 2015 Capacity and Membership Submittal Date: November 14, 2014 Special Note(s): 1. For the November 15, 2002 base year the board accepted the superintendent- certified capacities as pail of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by (I ) the School CIP or (2) an amended version of this form that is certified by the BOCC. 2. Due to November 15th falling on a Saturday this year, membership and capacity numbers shall be provided for Friday, November 14, 2014. Justification: Capacity Certification: G) t d'// it,5 uperintendent Date Membership Certification: Q III, l tI Superintendent Date BOCC Chair Date BOCC Chair Date School District: Orange County Schools SAPFO CAPS Year: November 14, 2014 - November 13, 2015 Capacity and Membership Submittal Date: November 14, 2014 Special Note(s): 1. For the November 15, 2002 base year the board accepted the superintendent-certified capacities as part of the School facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by (1) the School GIP or (2) an amended version of this form that is certified by the BOCC. 2. The 2012 -2013 capacity numbers for Orange High School (1,399) is based on a capacity analysis and facilities study completed by the Department of Public Instruction in August 2012. 3. Due to November 15th falling on a Saturday this year, membership and capacity numbers shall be provided for Friday, November 14, 2014. Justification: Capacity Certification: Superintendent Date Membership Certification: ttttwl Superintendent Date BOCC Chair Date BOCC Chair Date Attachment 2 School LOS, Capacity, Membership, and Membership Increases * - Class size ratio is 1:21 in grades K -3. 1 Increase in capacity of 104 due to the expansion of Culbreth Middle School. Chapel HillUCarrboro School District Orange Coun School District Orange ounty School District Allowable Maximum LOS (per MOU) Actual 2014 -15 LOS Allowable Maximum LOS (per MOU) Actual 2014 -15 LOS Elementary 105% 95.1% 105% 88.2% Middle 107% 97.2% 107% 81.3% High 110% 96.3% 110% 102.6% * - Class size ratio is 1:21 in grades K -3. 1 Increase in capacity of 104 due to the expansion of Culbreth Middle School. Chapel HilUCarrboro School District Orange ounty School District Capacity Increase Capacity Increase Capacity Nov. 14 Capacity Nov. 14 At MOU Prior Year from At MOU Prior Year from At 100% LOS 2014 Membership Prior At 100% LOS 2014 Membership Prior LOS * Membership LOS * Membership Maximum* Year Maximum* Year Elementary 5829 6120 5541 5554 (13) 3694 3879 3259 3433 (174) Middle 29441 3150 2861 2858 3 2166 2318 1762 1747 15 High 3875 4263 3730 3764 (34) 2439 2683 2502 2421 81 * - Class size ratio is 1:21 in grades K -3. 1 Increase in capacity of 104 due to the expansion of Culbreth Middle School.