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HomeMy WebLinkAboutAgenda - 02-19-2008- Orange County Board of Commissioners Agenda Regular Meeting Tuesday, February 19, 2008 7:30 p.m. Southern Human Services Center 2501 Homestead Road Chapel Hill, NC 27514 Note: Background flaterial on all abstracts available in the Clerk's Oftice Compliance with the "Americans with Disabilities Act" -Interpreter services and/or special sound equipment are available on request. Call the County Clerk's Office at 732-8181, extension 2130. If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at 732-8181, extension 2300 or TDD# 644-3045. 1. Additions or Changes to the Agenda PUBLIC CHARGE The Baard of Commissioners pledges to the citizens of Grange County its respect. The Boas°d asks its citizens to conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At carry time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be re.storec~ the Chair will recess the meeting until such time that a genuine commitment to this parblic charge is observed All electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate. 2. Public Conunents (~?Ve would appreciate you signing the pad ahead of time so that you are not overlooked.) a. Matters not on the Printed Agenda b. flatters on the Printed Agenda (These matters will be considered when the Board addresses that item on the agenda belo~~-~.) 3. Proclamations/ Resolutianst Special Presentations a. Presentation of 2007 Coriununity Health Assessment Results The Board t~~~ill receive the results of the 2007 Community Health Assessment. b. Resolution Aclniowled6ina February 26, 2008 as "Suav Day LISA" The Board «~ill consider a resolution declaring February 26, 2008 as "Spay Day USA" in Orange County and authorize the Chair to sign. c. Kesolution t.'elebratm~ trie (_.'entenmal of the lyorth t.'arolma Association of ~. The Board will consider a resolution celebrating the Centennial of the North Carolina Commissioners and authorize the Chair to sign. 4. Consent Agenda a. 11'Iinutes The Board will consider correcting and/or approving the minutes from December 11, 2007, January 15 (5:30 p.m. and 7:30 p.m.) and 16, 2008 as submitted by the Clerk to the Board. b. Appointments (I) Carrbora Northern Transition Area Advisory Committee -Reappointment The Board will consider making a reappointment to the Carrboro Northern Transition Area Advisory Committee. c. Jail Inspection Report The Board will receive the j ail inspection report for January 28, 2008 from the North Carolina Department of Health and Human Services. d. Motor Vehicle Property Tax ReleaselRefmtds The Board will consider adoption of a refund resolution related to 52 requests for motor vehicle property tax releases or refunds in accordance «~ith North Carolina General Statutes. e. NC State Firemen's and Rescue Squad Annual Certification Roster The Board will consider approving the certification requirements for the fire marshal and staff to participate in the North Carolina State Firemen's Association for the year 2007 and authorize the Chair to sign. f. Encroaclnnent Agreement for County Campus Network Fiber Compection The Board t~~ill consider approving a Two Way Right of Way Encroachment Agreement among Orange County, the North Carolina Department of Transportation (NCDOT) and the Town of Hillsborough that allows the construction of a bored pathway for County network communications fiber to connect the Gateway County Campus facilities and authorize the Chair to sign. g. Cost Allocation Plan Conti act The Board «Till consider a contract for the preparation of the County's 2007 Cost Allocation Plan and authorize the Chair to sign. h. C"ontract with RB En~ineerin~, Inc. for Structural En~ineerin~ Services to Stabilize and Repair Barns at Future Park Sites The Board will consider authorizing the Chair to execute a contract v~~ith RB Engineering, Inc. to conduct engineering work, prepare construction drawings and specifications, and perform inspection services for two barns; the future New Hope Park at Blackwood Farm and the future Twin Creeks District Park; and authorize the Manager to sign subject to final review by staff and County Attorney. . The Board will consider awarding a bid for the purchase of two (2) 40 Cubic Yard High Compaction Body Front Loader Refuse Trucks from Piedmont Peterbilt of Greensboro, North Carolina at a cost of $401,592 and authorize the Purchasing Director to execute the necessary paperwork. j. Contract Award., Construction 11'Ianager at Risk Services, Animal Services Facility The Board «•ill consider approval of a Contract «~•ith Clancy & Theys as Orange County's Construction Manager at Risk (CHAR} for the construction of the site grading package for the Orange County Animal Services Facility at the Guaranteed Maximum Price of $1,308,733, subject to final review and approval by the County Attorney; and authorize the Chair to sign. k. Establishment of an biterlocal Agreement Committee for the Hillsborough Area-Orange County Strategic Growth Plan Phase II The Board will consider establishment of Orange County component of an Interlocal Agreement Committee (IAC) to assist staff and Clarion Associates on Phase II of the Hillsborough Area-Orange County Strategic Growth Plan and ask the Clerk to advertise and/or notify advisory boards for possible appointments. 1. Sportsplex HVAC Equipment Replacement The Board will consider approval of a change order proposal for $377,022 requested by Orange County regarding the repair and replacement of existing mechanical systems equipment in the Sportsplex and authorize the h•Ianager to execute the change order. m. Adoption of Reimbursement Resolution for Animal Services Facility The Board will consider adopting a reimbursement resolution authorizing the County to reimburse itself for non-general obligation bond project expenditures incurred for the Animal Services facility prior to the actual issuance debt. n. Amendments to the Orange C"ounty Ordinance Re~ulatin~ Smoking in Buildings Owned by or Leased to Orange C~aunty and Motor Vehicles Chvned by or Leased to Orange t~aunty The Board j~~•ill consider adopting a County ordinance that would regulate smoking in County buildings and motor vehicles owned by or leased to Orange County. o. Fiscal Year 2007-08 Budget Amendment #7 The Board will consider approving budget, capital and grant project ordinance amendments, and updates to the County's current fee schedule for fiscal year 2007-08. 5. Public Hearings 6. Regular :agenda a. Northern Buckliorn Coimnwiity/Central Efland Sewer Expansion Proiect Update and Scheduling Public Hearing for Engineer's Report The Board will receive an update on the northern Buckhorn community/central Efland sewer expansion project; the draft or preliminary Engineer's Repo7-t for BOCC review; and a proposal to schedule the EPA- required public hearing for the Engineer's Report. b. Local Revenue Options Referendum Decisions The Board will consider decisions regarding what local revenue option(s) to include in a referendum to be place on the May 6, 2008 ballot. c. Approval of Public Market House Market Manager Responsibilities, Market Vendor Rules, and Daily Fee for Market Vendors, and Creation of Public Market House Intervn Oversight Committee The Board will consider creating the Public Market House Interim Oversight Committee, approve the Public Market House Market Manager responsibilities and market vendor rules and to set a daily fee of $10 for the 2008 season for market vendors. d. Resolution in Support of the Orange C"ounty Visitors Bureau Request for 1°lo Occupancy Tax Increase The Board t~~ill consider a resolution based on a request from the Chapel Hill/Orange County Visitors Bureau Board that the Orange County Board of Conunissioners increase the County's hotel occupancy tax by 1%, from 2% to 3%, as authorized in Senate Bi11622 of the 1991 Session laws. 7. Reports a. Animal Ca-Location at Emergency Human Shelters The Board twill receive an update on initial discussions surrounding the possibility of building the capability to open and manage pet. co-location points at emergency shelters in Orange County and seek feedback and direction from the Board. 8. Board Conunents 9. County 11~Ianager's Report 10. Appovitments a. ynuit :are Home ~:ommumry vavisory ~ o~mmrree - lvew vppOlnLlnenL The Board «~ill consider making a new appointment to the Adult Care Home Community Advisory Committee. b. Agricultural Preservation Board -New Appointment The Board «~ill consider making a ne«-~ appointment to the Agricultural Preservation Board. c. Commission For «'omen -New Appointments The Board «~ill consider making ne~v appointments to the Commission for t7~~omen. d. Durliani Tech~ucal Community College (DTCC:") -Trustee Appovitments The Board will consider appointing one volunteer to the Durham Technical Community College Board of Trustees. e. Hillsborough Board of Adjustment - Ne~y Appointments The Board will consider making new appointments to the Hillsborough Board of Adjustment. f. Local Re~renue C)ptions Education Advisory Committee The Board will consider making appointments to the Local Revenue Options Education Advisory Committee. g. Nursing Home C"ommunity Advisory Committee -New Appointments The Board will consider making new appointments to the Nursing Home Community Advisory Committee. h. Orange County Planning Board - Ne~v Appointments The Board will consider making new appointments to the Orange County Planning Board. i. Transportation Services Board -New Appointments The Board will consider making new appointments to the Transportation Services Board. 11. Information Items • Plans for the Upcoming Relocation to the Gates-ay Center • BOCC Candidates Information Packets (Available Upon Request from the County Manager's Office) 12. Closed Session 13. Adjournment Note: Access the cxgendcx through the County's iveb site, wwtiv.co.orange.nc.us Orange County water supply reservoir water levels Available information as of 1:00 PM, Thursday, February 14, 2008 Lake tarange • Water level has risen to a level 67.0" below spilling. As of February 14t", the Eno Capacity Use restrictions were revised upward to Stage II I withdrawals and instream flow releases (1.7 cfs from Lake Orange + 1.0 cfs from West Fork Reservoir} • Water storage capacity is at 51.4% {244 million gallons} • Approximately 88 days of water supply remaining (at Capacity Use specified release rate} • The Hillsborough gage indicates that the latest Eno River flows are at approximately 31.0 cfs {approximately 20 mgd}. This flow represents aone-half of the median flaw levels for this time of year. • Orange Alamance continues to operate its water plant with average withdrawals of 300,000 gallons per day, each Monday, Tuesday and Wednesday. West Fork Reservoir (as of 02/01/2008 (last available updatel) • Water level is 96" below spilling • Water storage capacity remaining is 49.7°~ • Approximately 189 days of water supply remaining (assuming Town's current release rate (2.0 cfs, 1.3 mgd). • Since 9!11/07, the Town has been releasing a level of flow into the river in excess of its minimum instream flow release. • As of 10/22107, the Town's water customers are in Stage I -voluntary water restrictions. ~WASA Reservoirs (as of shown for 02114120081 • Water level at Cane Creek Reservoir is 194" below full • Water level at University Lake is 62.3" below full • Total remaining water storage capacity is approximately 40.0 °~ • Approximately 191 days of water supply remaining (at current 30-day average daily demand [7.4 million gallons per day]} • On October 18, 2007 OWASA and the local governments having civil jurisdiction over OWASA customers implemented OWASA's Stage II Water Shortage restrictions. • Additional stages of water restriction and the circumstances (water remaining in storage, time of year, water demand, etc.} that will cause their implementation will be discussed at tonight's meeting of the OWASA Board of Directors. National Weather ServicelNOAA Regional Precipitation data {as of 2113/2008) finches above f+1 or below f-1 normal) RDU +0.43" since February 1, 2008 -9.5" since January 1, 2007 -2.33" since January 1, 2008 l~liscellaneous notes Piedmont-Triad +0.62" since February 1, 2008 -13.&4" since January 1, 2007 -1.97" since January 1, 2008 The NC Drought Management Advisory Council draught map, updated February 12, 2008, indicates that the entirety of Orange County lies within the area characterized as experiencing "exceptional drought" (the most severe drought classification used}.