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HomeMy WebLinkAboutS OPT - State of NCDOT - Certified Statement FY2015 Rural Operating Assistance Program - Agenda 10-21-2014 - 5a b-cv aol� 5Q CERTIFIED STATEMENT FY2015 RURAL OPERATING ASSISTANCE PROGRAM County of Orange WHEREAS,the state-funded, formula-based Rural Operating Assistance Program(ROAP)administered by the North Carolina Department of Transportation,Public Transportation Division provides funding for the operating cost of passenger trips for counties within the state; WHEREAS,the county uses the most recent transportation plans(i.e. CTSP,CTIP,LCP)available and other public involvement strategies to learn about the transportation needs of agencies and individuals in the county before determining the sub-allocation of these ROAP funds; WHEREAS,the county government or regional public transportation authorities created pursuant to Article 25 or Article 26 of Chapter 160A of the General Statutes(upon written agreement with the municipalities or counties served)are the only eligible recipients of Rural Operating Assistance Program funds which are allocated to the counties based on a formula as described in the Program Guidelines included in the ROAP State Management Plan.NCDOT will disburse the ROAP funds only to counties and eligible transportation authorities and not to any sub-recipients selected by the county; WHEREAS,the county finance officer will be considered the county official accountable for the administration of the Rural Operating Assistance Program in the county, unless otherwise designated by the Board of County Commissioners; WHEREAS,the passenger trips provided with ROAP funds must be accessible to individuals with disabilities and be provided without discrimination on the basis of national origin,creed,age,race or gender(FTA C 4702.1A,FTA C 4704.1,Americans with Disabilities Act 1990);and WHEREAS, the period of performance for these funds will be July 1, 2014 to June 30, 2015 regardless of the date on which ROAP funds are disbursed to the county. NOW,THEREFORE,by signing below,the duly authorized representatives of the County of Orange North Carolina certify that the following statements are true and accurate: • The county employed a documented methodology for sub-allocating ROAP funds that involved the participation of eligible agencies and citizens. Outreach efforts to include the participation of the elderly and individuals with disabilities,persons with limited English proficiency,minorities and low income persons in the county's sub-allocation decision have been documented. • The county will advise any sub-recipients about the source of the ROAP funds, specific program requirements and restrictions, eligible program expenses and reporting requirements. The county will be responsible for invoicing any sub-recipients for unexpended ROAP funds as needed. • The county will monitor ROAP funded services routinely to verify that ROAP funds are being spent on allowable activities and that the eligibility of service recipients is being properly documented. The county will maintain records of trips and services for five years that prove that an eligible citizen was provided an eligible transportation service on the billed date,by whatever conveyance at the specified cost. • The county will be responsible for monitoring the safety, quality and cost of ROAP funded services and assures that any procurements by subrecipients for contracted services will follow state guidelines. • The county will conduct regular evaluations of ROAP funded passenger trips provided throughout the period of performance. • The county will only use the ROAP funds to provide trips when other funding sources are not available for the same purpose or the other funding sources for the same purpose have been completely exhausted. • The county assures that the required matching funds for the FY2015 ROAP can be generated from fares and/or provided from local funds. • The county will notify the Mobility Development Specialist assigned to the county if any ROAP funded services are discontinued before the end of the period of performance due to the lack of funding. No additional ROAP funds will be available. • The county will provide an accounting of trips and expenditures in a semi-annual report and a final year-end report to NCDOT—Public Transportation Division or its designee. • Any interest earned on the ROAP funds will be expended for eligible program uses as specified in the ROAP application. The County will include ROAP funds received and expended in its annual independent audit on the schedule of federal and state financial assistance. Funds passed through to other agencies will be identified as such. • The county is applying for the following amounts of FY2015 Rural Operating Assistance Program funds: State-Funded Rural Operating Assistance Program Allocated Requested Elderly&Disabled Transportation Assistance Program(EDTAP) 73,344 73,344 Employment Transportation Assistance Program(EMPL) 30,893 30,893 Rural General Public Program(RGP) 1 70,085 70,085 TOTAL 174,322 174,322 WITNESS my hand and county seal,this 3 day of Q , 20 " . 1 Signature of County Manager/Administr r Signature of Board of C n Com ' sioners Chairperson WAYVI-I I?- g5 hX i- r' Z)av'r S Printed Name of county Manager/Administrator Printed Name Cha-irp l State of N E gar County of p e d aa,W 1 ® t, Signature of County Finance Officer al ere C / Printed Name of County Finance Officer 17 52 3'a cF�O"tb (cat��yi� Important—A public hearing MUST be conducted whether or not requested by the Public. ROAP PUBLIC HEARING RECORD Date Public Notice was published: October 15, 2014 APPLICANT: Orange County DATE: October 21, 2014 PLACE: Southern Human Services Center, Chapel Hill. N.C. TIME: 7:OOPM How many COMMISSIONERS attended the public hearing? 7 How many members of the PUBLIC attended the public hearing? 30 Public Attendance Surveys ❑ (Attached) ❑ (Offered at Public Hearing but none completed) I, the undersigned, representing (Legal Name of Applicant) Orange County Board of Commissioners do hereby certify to the North Carolina Department of Transportation, that a Public Hearing was held as indicated above and During the Public Hearing ® (NO public comments) ❑ (Public Comments were made and meeting minutes will be submitted after board approval) The estimated date for board approval of meeting minutes is: November 2014 .............................................. _...._ . ................................. A f� Signature of Clerk to the Board `''� � 17 � Printed Name and Title sz Date ttacQ`` � ...............................................................................................