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HomeMy WebLinkAboutMinutes 09-16-2014 APPROVED 10/21/2014 MINUTES BOARD OF COMMISSIONERS REGULAR MEETING September 16, 2014 7:00 p.m. The Orange County Board of Commissioners met in regular session on Tuesday, September 16, 2014 at 7:00 p.m. at the Southern Human Services Center, in Chapel Hill, N.C. COUNTY COMMISSIONERS PRESENT: Chair Jacobs and Commissioners Mark Dorosin, Alice M. Gordon, Earl McKee, Bernadette Pelissier, Renee Price and Penny Rich COUNTY COMMISSIONERS ABSENT: COUNTY ATTORNEYS PRESENT: John Roberts COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Assistant County Managers Clarence Grier, Cheryl Young and Clerk to the Board Donna Baker (All other staff members will be identified appropriately below) NOTE: ALL DOCUMENTS REFERRED TO IN THESE MINUTES ARE IN THE PERMANENT AGENDA FILE IN THE CLERK'S OFFICE. Chair Jacobs called the meeting to order at 7:01 p.m. 1. Additions or Chanqes to the Aqenda Chair Jacobs reviewed the following items at the Commissioner's places: - Pink sheet -Additional information for Item 11-a -Animal Services Advisory Board - Green sheet -Additional information for Item 11-e - Economic Development Advisory Board - White sheet - Petition from Commissioner Gordon in reference to "Policies for the Language Used in County Documents" PUBLIC CHARGE Chair Jacobs dispensed with the reading of the Public Charge. 2. Public Comments a. Matters not on the Printed Aqenda Don O'Leary said he received email from clerk noting that his request to look into the fluoride issue in the water would be referred to the Health department. He said this will be good opportunity to gauge the credibility of the health department. b. Matters on the Printed Aqenda (These matters will be considered when the Board addresses that item on the agenda below.) 3. Petitions by Board Members Commissioner porosin said at their last Board meeting the Commissioners were provided with copies of resolutions from the Surry County Board of Commissioners and other counties arguing that counties in N.C. should not accept the placement of children from across the border, and that any children placed should not be allowed to enroll in the public schools. He said these resolutions are unconstitutional, racist, and immoral. He feels it is incumbent upon the Board of County Commissioners to adopt a resolution affirming the rights of children to attend public schools in the County in which they reside, regardless of their immigration status. He asked that the Board consider a resolution in that regard. Commissioner porosin said the 2015 draft meeting calendar has been distributed for the Board's review. He said there are an unprecedented number of ineetings, and he would like to look at how these are scheduled. He said there are several times when there are weeks with multiple meetings, and then there are weeks with none. He feels there might be a more balanced way of scheduling these 51 meetings. Chair Jacobs reminded everyone that petitions are referred to agenda review and will come back with a recommendation as soon as possible. Commissioner Gordon reviewed the following memo regarding her petition on Policies for the Language Used in County Documents: The language used in all county documents should support the policies, goals and objectives of the county. Right now the county has some existing practices, but they should be made into policies so that they would be consistently followed. In the future, as appropriate, the county could develop other policies for the language used in county documents. The county should adopt the following two policies, and then all county departments should be informed that the policies are in place. 1. Gender Neutral Language All county documents should use gender neutral language. As new documents are created or existing documents are renewed or revised, they should be checked for compliance with that policy. For example, the term "Chair" should be used rather than "Chairman," the term "firefighter" should be used rather "fireman," pronouns should not automatically be male, and so forth. 2. Abbreviations The language of county documents should be as clear and transparent as possible, and a part of achieving that goal is to have guidelines for the use of abbreviations, including the following two: a. Any abbreviation should be used with care. b. The first time an abbreviation is used, it should be spelled out, so that the reader will know what is being referenced. For example, the county department dealing with county lands would appear first as Department of Environment, Agriculture, Parks and Recreation (DEAPR) and then, subsequently, as DEAPR. Commissioner Gordon referred to a resolution from the Commission for the Environment (CFE) that was sent to the Board in November 2013, and she asked that this be considered for one of the Board agendas. Commissioner Rich said she has been working with the Information Technology Director and County Manager on the issue of public emails. She said there have been discussions regarding the possibility of putting emails online for the public to see. She said the research has been done, and it is time to put that petition forward in order to look at the research and decide whether to put funds toward this effort. Commissioner Rich said her next petition is for the planning department. She would like to know when a controversial plan has been withdrawn. Commissioner Rich said there was discussion at the work session about the Unified Development Ordinance (UDO) as it relates to renewable and solar energy and utility placement in the County. She wonders if it would be possible to have a forum to educate the Board on what it means to put those utilities in the County. Commissioner Rich said there has been a report in the News and Observer about contractors who are subcontracting work, and then not paying the subcontractors properly. She said the Board had received an update on what the County can demand from its contractors. She thinks the Board needs to examine this issue more. 4. Proclamations/ Resolutions/ Special Presentations a. Oranqe County Lonq Term Care Quality Service Awards The Board recognized the winners of the 2014 Orange County Long Term Care Quality Service Awards. Janice Tyler introduced Donna Prather, Chair of the Long Term Care Leaning Collaborative, who reviewed the following information: Background: As part of the Orange County 2012-17 Master Aging Plan, the Department on Aging was asked to develop a mechanism to help increase the quality of care provided in Orange County's long-term care facilities and home care organizations. In 2013, the Advisory Board on Aging created the Orange County Long Term Care (LTC) Learning Collaborative to bring administrators and direct-care staff together to learn about and share successful approaches to quality care. The Aging Board wanted to provide organizations the opportunity to learn about these new approaches and to support them in their implementation. Long Term Care organizations were invited to a series of seminars in the summer of 2013 which focused on two areas 1) activity programming and 2) administrative practices to reduce staff turn-over. LTC organizations that attended the seminars were then challenged to implement and evaluate the results of at least one of these practices over the coming year. The Advisory Board on Aging was so impressed with the results of some of these efforts/projects that it would like to honor them with a 2014 LTC Quality Service Award. It is hoped that the recognition of these Long Term Care organizations will be used as motivation for other organizations to implement practices that support high levels of quality care. Donna Prather announced the following award winners: 2014 Long Term Care Quality Service Award Winners: Livewell Assisted Living: Executive Director Diane Beckett and Activity Director Marriettie Morris Livewell is a 6-bed family care home located in Chapel Hill. Many of its residents are persons with dementia. The goal of its project was to implement an individualized program of memory stimulation with each resident at least 15-minutes each day. With input from their families, a set of activities was designed for each resident based on their past interests and hobbies. It was hoped that these activities would bring pleasure to the residents, as well as reduce some of the negative effects of dementia. The program was so well received by the residents that they willingly engaged in these activities far more than just 15-minutes each day. The individualized activities were especially soothing in the "sun-downing" part of the day. As a result of this project, many residents have displayed less anxiety and agitation, fewer hallucinations, and less wandering. This approach to activities planning can be implemented in a wide variety of long term care settings and should be replicated widely. Carol Woods Retirement Community: Pat Sprigg, CEO and Life Enrichment Coordinator Mallory Wilcox Carol Woods is a Continuous Care Retirement Community in Chapel Hill, home to approximately 400 older adults at various levels of functioning. The goal of this project was to create a resident-driven, meaningful activity that would engage residents at all levels of service and provide them with a sense of purpose through community outreach. Carol Woods' residents were invited to a series of ineetings to design a project that the whole community could do together. The residents decided on a "Corn Shuckin & Bean Snappin" project that could engage all members of the Carol Woods community and produce an outcome that would benefit the wider Orange County community. Carol Woods' residents did the corn shucking and bean snapping together; local farmers provided the produce; and clients of Club Nova and the Interfaith Council received the fresh vegetables. The event was considered a huge success. More people, at more levels of functioning, were involved than originally hoped. Residents with advanced dementia took part. It helped facilitate the use of skills thought to be lost or dormant. Residents who had known each other from previous years had a chance to reunite and work together on a common project. Carol Woods was so impressed with the level of resident engagement on this project that it has committed to plan a campus-wide event similar to this one on a quarterly basis. Carol Woods hopes that these types of activities will become the "norm" in the way that Carol Woods supports resident well- being. This project can be replicated in a variety of long-term care settings to provide meaningful activities that engage residents at multiple functional levels. Acorn Home Care Services: Owners Lorenzo and Mary Lynn Mejia Acorn Home Care Services, Inc. is a private home care agency operating within Orange County. Acorn undertook two projects this year - one to improve care directly through an individualized music and memory program and one to improve care indirectly through new management practices designed to support and reward direct care workers for good work. Regarding the first project, Acorn Home Care implemented a new, individualized music program with their clients who have dementia. As a result, family members have noted more social engagement, improved cognitive skills, better vocabulary, and less agitation. In the coming years, Acorn Home Services wants to offer this service to all their families caring for a loved one with dementia. To better support its paid caregivers so that they can provide quality care to clients, Acorn also implemented a new employee reward system. It offered merit bonuses for high quality care and good work practices and created a variety of non-monetary supports on an individualized basis. Since implementing these new management strategies, there has been excellent worker attendance, low turn-over rates, and improved employee satisfaction. Keeping good workers in place leads to better continuity of care, which is highly correlated with client satisfaction and quality of life in long-term care settings. Donna Prather said they are grateful for these leaders in the long-term care industry in Orange County and, with the Board of Commissioners, want to publicly acknowledge their willingness to try new, promising care practices and management strategies and serve as a model for other facilities and organizations providing important services to some of Orange County's most vulnerable residents. She said The Advisory Board on Aging and the Department would like to congratulate Livewell Assisted Living, Inc., Carol Woods Retirement Community, and Acorn Home Care Services, Inc. for winning an Orange County 2014 LTC Quality Service Award. 5. Public Hearinqs NONE 6. Consent Aqenda • Removal of Any Items from Consent Agenda - NONE • Approval of Remaining Consent Agenda A motion was made by Commissioner McKee, seconded by Commissioner Rich to approve the remaining items on the consent agenda. VOTE: UNANIMOUS a. Minutes The Board approved the minutes from April 10, 29, May 13 (5:30 and 7:00) and June 10, 2014 as submitted by the Clerk to the Board. b. Fiscal Year 2014-15 Budqet Amendment#1 The Board approved budget, grant, and capital project ordinance amendments for fiscal year 2014-15 for: Department on Aging; Non-Departmental; Emergency Services; Animal Services; Health Department; Meaningful Use Incentive Grant; Medicaid Maximization; Triple P Initiative; Board of Elections; The Department of Environment; Agriculture, Parks and Recreation; and Cooperative Extension. c. Application for North Carolina Education Lottery Proceeds for Chapel Hill — Carrboro City Schools (CHCCS) and Continqent Approval of Budqet Amendment# 1-A Related to CHCCS Capital Proiect Ordinances The Board approved an application to the North Carolina Department of Public Instruction (NCDPI) to release funds from the NC Education Lottery account related to FY 2014-15 debt service payments for Chapel Hill — Carrboro City Schools, and to approve Budget Amendment #1-A (amended School Capital Project Ordinances), contingent on the State's approval of the application, and authorized the Chair to sign. d. McGowan Creek Sewer Interceptor Proiect—Acceptance of State Revolvinq Fund Loan and Approval of Budqet Amendment#1-B The Board approved and authorized the Chair to sign the Resolution of Acceptance for the State Revolving Fund (SRF) Loan for this project; authorizing the County Manager to sign the State Loan Offer and Acceptance letter on behalf of the Board of County Commissioners; and approve Budget Amendment#1-B to reflect a reduced project budget based on an expenditure of$31,239 less than estimated for rock removal. 7. Reqular Aqenda a. Bid Award — Hook Lift Truck for Solid Waste The Board considered awarding a bid to Freightliner of Austin in Austin, TX for a Hook Lift Truck at a delivered cost of$193,225 for the Recycling Division of the Solid Waste Management Department. Gayle Wilson said they are here tonight for the Board to consider awarding a bid to Freightliner of Austin in Austin, TX for a Hook Lift Truck at a delivered cost of$193,225 for the Recycling Division of the Solid Waste Management Department. He said the hook lift truck is used to serve the recycling compactors at the Walnut Grove Convenient Center, the cardboard compactors at the landfill, and rigid plastic containers at the convenience centers and drop off sites. He said Funds were budgeted in current department appropriation and truck being replaced has over 200,000 miles. He said this is the second and last truck to be purchased by the recycling division this year. A motion was made by Commissioner McKee seconded by Commissioner Rich for the Board to award the bid to Freightliner of Austin, 1701 Smith Road, Austin, TX for the purchase of a Hook Lift Truck at a delivered cost of$193,225. VOTE: UNANIMOUS b. Oranqe County's Recommendations Reqardinq Goals for Inclusion in the North Carolina Association of County Commissioners' (NCACC) 2015-16 Leqislative Goals Packaqe (8:20-8:45) The Board considered approving a Resolution Detailing Orange County's Recommendations Regarding Goals for Inclusion in the North Carolina Association of County Commissioners' (NCACC) 2015-16 Legislative Goals Package and authorizing the Chair to sign. Greg Wilder said every two years the North Carolina Association of County Commissioners (NCACC) organizes a process to develop a legislative goals package. He said the purpose of the package is to develop a package of legislative goals in preparation for the next two General Assembly calendar years. He said the NCACC began the process to develop its 2015-16 Legislative Goals Package in July 2014. He said, as noted in Attachment 1, North Carolina counties have been asked to submit proposed legislative goals for consideration for inclusion in the package, with a submittal deadline of September 19, 2014. Greg Wilder reviewed the following additional background information from the abstract: The County's Legislative Issues Work Group (LIWG), including Commissioners Renee Price and Earl McKee, County Attorney John Roberts, Staff Attorney Annette Moore, Staff Attorney James Bryan, and County Manager's Office staff, has recently met. The LIWG developed a draft resolution for Board consideration that outlines several proposed legislative goals for inclusion in NCACC's 2015-16 package. The LIWG's draft resolution is provided in Attachment 2. The Board will likely want to discuss the draft resolution and possibly add to, delete from, and/or revise the language of the proposed goals included in the draft. In an effort to assist the Board in considering possible goals to forward to NCACC, a copy of Orange County's 2014 Resolution Regarding Legislative Matters (Statewide Matters) is provided for reference purposes at Attachment 3. This Resolution was approved by the Board on April 15, 2014 for the 2014 General Assembly Session. A copy of NCACC's 2013-14 Legislative Goals document is also provided for reference in Attachment 4. These documents may provide some insight on potential goals to propose to NCACC for 2015-16. Commissioner McKee said the work group used previous goals as guidelines, and these were goals that the group thought would align with the NCACC's priorities. Chair Jacobs asked about the Orange Alamance line. Greg Wilder said the Orange Alamance line is a local issue, not a statewide issue, and this will be a part of their local legislative package. Chair Jacobs said the Board received an email from a member of the Chapel Hill Carrboro City School Board requesting inclusion of language that more specifically supports the state's role in providing sufficient funds to support quality education. He asked where this could be incorporated. Greg Wilder said this could be incorporated into Item 3, and language could be incorporated to support the state re-instating adequate funds for quality education. He said an additional item could also be added if that is the Board's desire. Commissioner Gordon suggested an item titled "Increased State Support for Public Education." She read the following suggested wording: "Support legislation to increase and insure secure and stable funding for operating and capital expenses for quality K-12 education in public schools." Commissioner McKee and Commissioner Price said they are fine with the addition of that language being added as item #6. Chair Jacobs said he prefers the use of the word "re-instate" in place of"increase." He said Commissioner Gordon's wording is fine though. Commissioner Gordon re-read her wording, and said she suggested this become Item #6. Commissioner porosin said this is more of a discussion item for the Board collectively. He said this process is gone through each year and the same language is used. He thinks the Board should consider staking out a more progressive political position with these goals. He said these are public documents that state the County's public legislative priorities, and they should include issues such as restoring early voting, same day registration, and issues related to the social justice act. He would like to see some of the policy issues the Board has spoken of consistently, like living wage and the County's authority that has been taken away in so many areas. He said to him this should be a statement of the Board's policy priorities. Commissioner McKee said this is a collective document from all 100 counties, and the work group tried to work within the framework that was presented. He agreed with Commissioner porosin about the idea of stating their goals more vividly, but he said it might be better to work on that in the coming year, given the September 19th deadline. Chair Jacobs said the issues brought up by Commissioner porosin's may be better served if directed at their local legislative delegation in the spring. Chair Jacobs said these are things that the Board wants to resonate with other counties. Chair Jacobs said he would like to come back to the issue of voting rights, as this would be a good conversation for NCACC. Commissioner Price said many of these issues are already being worked on by NCACC staff. She said this is more about being realistic than expressing "our wish list," which would be more appropriate for our local delegation. Commissioner Rich said the Board needs to go back and review their goals and make sub-headings for each goal to include those issues that Commissioner porosin mentioned. She said this will allow some of these to go into the legislative goals the next time around. Commissioner Pelissier said she previously sat on the legislative goals committee. She said you have to find something that all counties agree upon, and many things do get dropped. She said resolutions are a good way to make values and goals known. Commissioner porosin said he understood this format and forum, but nothing is ever going to change unless these progressive priorities are put into these legislative goals. He said other counties are likely putting their priorities in, and it is important to stake out the moral high ground. Chair Jacobs referred to page 23, which includes a resolution to support funding for the Clean Water Management Trust Fund. He said if there are other issues that they feel strongly about, such as voting issues, it might be appropriate to have a resolution about them. Chair Jacobs said this process is self-censored. He said the Board needs to pay more attention next year and send items of interest to the legislative work group. He said tonight is the eleventh hour for this, but personally he would be willing to take a shot at voting rights. He asked if staff could put together a draft resolution to be voted on at the end of the Mebane City Council meeting. John Roberts noted that this meeting takes place in Orange County, and any action taken, must be voted on within Orange County. Commissioner Gordon referred to her earlier comments, and said she has looked at the order of these items and the school item would be better placed as item #5 instead of item #6. Commissioner Price said it is not too late to bring items to the NCACC. She said there is time to submit other items, and she will be attending that conference and is happy to present them. Commissioner Rich said she would like to remember to look at these items one time before voting on the package next year. She does feel that it is important to get the voter's rights issues in there this time. Commissioner Pelissier said she thought that in order to be included, items must be voted on by the full Board of County Commissioners. Commissioner Gordon these goals will go to NCACC and then on to the steering committees for review. She said the steering committees will hold meetings in the fall, so there is still time to send resolutions directly to these committees. Chair Jacobs said the Board could try that route. A motion was made by Commissioner porosin, seconded by Commissioner Price to add the following suggested language: Title: Restore Voting Rights Support legislation to: • Restore same day voter registration; • extend early voting periods and include Sundays during early voting periods • re-instate pre-registration for 16 and17 year olds • restore straight ticket voting • eliminate any photo identification requirements • restore validity of out of precincts provisional ballots • restore public financing of judicial elections Chair Jacobs suggested the addition of restoring public financing for judges. Commissioner McKee said this would be item # 24. Greg Wilder suggested following the format of the other items by adjusting the verbs as needed, which would include the addition of the phrase "support legislation to." VOTE: UNANIMOUS A motion was made by Commissioner McKee, seconded by Commissioner Price to adopt the entire resolution with the inclusion of the two additional items referencing support for school funding and voting issues and authorize the Chair to sign the resolution and direct the Clerk to the Board to forward the approved resolution, the completed NCACC Legislative Goals Proposal Forms, and any other related materials to NCACC by the September 19, 2014 deadline. VOTE: UNANIMOUS b. Employee Benefits and Recommendations Effective January 1, 2015 (8:45-9:20) The Board considered the County Manager's recommendations for employee health insurance and other benefits effective January 1, 2015. Brenda Bartholomew said these benefit recommendations were presented at the September 11 th work session. She said option 1 was for a 13 percent renewal rate increase to the County, beginning January 1, 2015, for 6 months with no costs being shifted to employees. She said the second option was for a 9 percent increase, to include benefit changes to the co-pay and pharmacy amounts. She said the County Manager is recommending option 1. Bonnie Hammersley repeated the recommendation and said this will put the health insurance back into the budget process, as it will now coincide with the fiscal year. Commissioner porosin asked for clarification on the timing. He asked if the idea is to bring together the calendars for the insurance and the County budget and that is the reason for the 6 month window. Bonnie Hammersley said yes. Commissioner porosin asked if during the budget process the next installment will go from July 1 to June 30tn Bonnie Hammersley said that is correct, and the insurance plan will now always reflect the fiscal year. Commissioner Gordon asked about health retiree benefits. Diane Shepherd said the benefits for pre-65 retirees are the same as active employees. She said after a retiree reaches age 65, they go on to Medicare, and the County provides a supplement in part D. She said this is budgeted separately from active employees, and it is a different document during budget process. She said retirees will have the same plan year as the employees. Commissioner Rich said the County is picking up the difference to the employee during the 6 month period. She asked what happens after this. Mark Browder said next spring staff will come back with renewal projections and costs for the fiscal year 15-16. Commissioner Rich asked if staff is anticipating that it will not go up. Mark Browder said he would not commit to that, but he feels good that costs will not go up that much. Commissioner Rich asked if there will be discussion during budget season about how employees will absorb the additional cost, or if the County will continue to pay that. Bonnie Hammersley said staff will evaluate this information during the six month period, and she will make a recommendation during the budget process to address this concern. A motion was made by Commissioner Pelissier, seconded by Commissioner Price to approve Health Insurance Option 1, which requires a 13% renewal rate increase to the County beginning January 1, 2015. Commissioner porosin suggested that this process and the reason for the 6 month renewal need to be explained to employees during open enrollment in October. Mark Browder said staff will make sure to communicate this. Bonnie Hammersley said she will also begin the employee listening sessions in October. She said this item will be on the agenda and will be part of this discussion. Chair Jacobs suggested this could be a topic for the internal newsletter. Commissioner Rich said she is thankful for all of the work that has been done, but she will vote against this because she has a hard time voting for a company that takes their marching orders from the American Legislative Exchange Council (ALEC). Chair Jacobs suggested that the Board may want to get a list of the insurance companies affiliated with ALEC for next year. VOTE: 6-1 (Commissioner Rich) 8. Reports -NONE 9. County Manaqer's Report Bonnie Hammersley said Commissioner Price had asked about the small business loan program at the last meeting. She said information about this has been provided in the packet under information items. Bonnie Hammersley said the county manager's report on the next agenda will provide an agenda for the next work session. She said this will be the policy going forward, so the Board can see the draft agenda and have an opportunity to make comments and suggestions. 10. County Attorney's Report NONE 11. Appointments Chair Jacobs noted that the clerk's office had made the improvement of noting on the face sheet of each advisory board whether there are any vacancies remaining after recommendations have been presented. He said the clerk has also provided definitions for the specialized positions being filled. He said the pink sheets are relevant to the Animal Services Advisory Board (ASAB), and the green sheet is relevant to the Economic Development Advisory Board (EDAB). Chair Jacobs said the way in which the Board does appointments has been identified as a possible topic for the retreat. a Animal Services Advisory Board —Appointments The Board considered making appointments to the Animal Services Advisory Board. A motion was made by Commissioner McKee, seconded by Commissioner Gordon to appoint • Michael Stewart to a second full term (Position #8) non-municipality with a term expiring 06/30/2017. • Dr. Maureane Hoffman to a first full term (Position #10) Animal Advocacy expiring 06/30/2017. POSITION NAME SPECIAL EXPIRATION NO. REPRESENTATIVE DATE 8 Mr. Michael Stewart Non-Municipality 06/30/2017 10 Dr. Maureane Hoffman Animal Advocacy 06/30/2017 VOTE: UNANIMOUS Discussion ensued regarding the open position of Animal welfare/advocacy. The Board would like to get more clarification from the Animal Services Director on the details of this position. b. Arts Commission —Appointments The Board considered making appointments to the Arts Commission. A motion was made by Commissioner Pelissier, seconded by Commissioner McKee to appoint: • Tim Hoke to a partial term (position #2) At-Large with a term expiring 03/31/2015. • Tinka Jordy to a first full term (position #5) At-Large with a term expiring 03/31/2017. • Brownwyn Merritt to a partial term (position #8) At-Large with a term expiring 03/31/2015. • Joy Slayers to a first full term (position #9) At-Large with a term expiring 03/31/2017. • Scott Van Manen to a partial term (position #14) At-Large with a term expiring 03/31/2016. POSITION NAME SPECIAL EXPIRATION NO. REPRESENTATIVE DATE 2 Tim Hoke At-Large 03/31/2015 5 Tinka Jordy At-Large 03/31/2017 8 Bronwyn Merritt At-Large 03/31/2015 9 Joy Salyers At-Large 03/31/2017 14 Scott Van Manen At-Large 09/30/2016 VOTE: UNANIMOUS c. Board of Health —Appointments The Board considered making appointments to the Board of Health. A motion was made by Commissioner Pelissier, seconded by Commissioner Price to appoint: • Dr. Susan Elmore, DVM to a second full term (position #1) At-Large Veterinarian for Dr. Susan Elmore, DVM with a term expiring 06/30/2017. • Ms. Esther Earbin to a first full term (position #3) At-Large Citizen/Commissioner Appointment with a term expiring 06/30/17. • Ms. Liska Lackey, RN to a second full term (position #4) At-Large Nurse with a term expiring 06/30/2017. POSITION NAME SPECIAL EXPIRATION NO. REPRESENTATIVE DATE 1 Dr. Susan Elmore, DVM At-Large Veterinarian 06/30/2017 3 Ms. Esther Earbin At-Large 06/30/2017 Citizen/Commissioner Appointment 4 Ms. Liska Lackey, RN At-Large Nurse 06/30/2017 VOTE: UNANIMOUS Commissioner porosin noted that Dr. Susan Elmore is also the chair of the Animal Services Advisory Board (ASAB). He appreciates this dedication, but he has mentioned this general issue before. Chair Jacobs said this is one of the items for the possible retreat discussion. He said there is some good logic in having a direct link from the ASAB to the Board of Health, as these departments were separated not that long ago. He said this issue can be revisited. Commissioner Pelissier and Commissioner Gordon expressed their support for this particular linkage in service. d. Chapel Hill Oranqe County Visitors Bureau —Appointments The Board considered making appointments to the Chapel Hill Orange County Visitors Bureau. A motion was made by Commissioner Rich, seconded by Commissioner Gordon to appoint: • Annette Stone to a First Full term (Position #15) Economic Development Staff—Town of Carrboro for with a term ending 06/30/2017. • Meg McGurk to a First Full term (Position #15) Chapel Hill Downtown Partnership Staff with a term ending 06/30/2017. Position No. Name Representation Expiration Date 15 Annette Stone Economic Development 06/30/2017 Staff—Town of Carrboro 16 Meg McGurk Chapel Hill Downtown 06/30/2017 Partnership Staff VOTE: UNANIMOUS e. Economic Development Advisory Board —Appointments The Board considered making appointments to the Economic Development Advisory Board. A motion was made by Commissioner McKee, seconded by Commissioner Price to appoint: • Delores Bailey to a first full term (position #1) Non-Profit Agency with a term ending 06/30/2017. • Nicholas Thomas to a first full term (position #4) Entrepreneur with a term ending 06/30/2017. • Donald Bryan (D.R.) Jr.to a first full term (position #7) Entrepreneur with a term ending 06/30/2017. POSITION NAME SPECIAL EXPIRATION NO. REPRESENTATIVE DATE 1 Delores Bailey Non-Profit Agency 06/30/2017 4 Nicholas Thomas Entrepreneur 06/30/2017 7 Donald Bryan (D.R.) Jr. Core Business Community 06/30/2017 Chair Jacobs said the Board will await a recommendation for position 6, the "Core Business Community." Commissioner porosin said the list of applicants does not contain any indication of whether any of the applicants would be qualified for the Core Business position. He said this information should be noted. Steve Brantley said this application is not tailored to the Economic Development Advisory Board, and it is a blanket application. Chair Jacobs suggested more clarity be provided for this, including a page outlining positions on the commission, with descriptions of what skills each position requires. He said there is little information listed by applicants regarding interest or skills, and he suggested phone calls to follow up and gather this information. Commissioner porosin said if there are particular requirements that need to be represented on these boards, they need to be made clear, and it needs to be clear whether the applicants meet those requirements. Steve Brantley said the policies and by-laws are listed on line for applicants. He said the general County application could be amended to specify categories within advisory boards, and why the applicant is qualified for this. VOTE: UNANIMOUS Commissioner Price asked why Durham Tech is not listed on the green sheet. Steve Brantley said there is no specific reason for this. He said there could be more of a general education position, rather than specific schools. Commissioner Price said she would like to consider the addition of Durham Tech. Chair Jacobs said he has talked with the Manager for more information about this board to be provided to the Board of County Commissioners. He said this is an important board. He suggested that at a future meeting Steve Brantley could walk them through the history of this board, an explanation of the current makeup, and details of current meetings and the way things are being done. f. OPC Oversiqht Board —Appointment The Board considered making an appointment to the OPC Oversight Board. A motion was made by Commissioner McKee, seconded by Commissioner porosin to appoint: • Dr. Jesse Brunson to a first partial term (position #2) Consumer or Family Member with a term expiring 06/30/2015. POSITION NAME SPECIAL EXPIRATION NO. REPRESENTATIVE DATE 2 Dr. Jesse Brunson Consumer or Family 06/30/2015 Member VOTE: UNANIMOUS g_ County Commissioners Appointment (Alternate) to the Durham-Chapel Hill- Carrboro-Metropolitan Planninq Orqanization (DCHC-MPO) The Board considered appointing a County Commissioner to the Alternate position on the DCHC-MPO. A motion was made by Commissioner McKee, seconded by Commissioner Rich to appoint Chair Jacobs to the Alternate position on the DCHC-MPO. VOTE: UNANIMOUS 12. Board Comments Commissioner Rich said she stopped by the Rogers Road community center and construction is moving forward, and it is looking good. Commissioner Rich said Community Home Trust fundraiser was a success. Commissioner Rich said the next communications plan meeting will be at the Animal Services building at 8 a.m. Commissioner Gordon noted that the Durham Chapel Hill Carrboro Metropolitan Planning Organization (DCHC MPO) has made changes in their memorandum of understanding, and this is contained in the agenda packet. She said the actual effective date of these changes was July 31, 2014. She said the by-laws were just approved at the last meeting. She said the board is now called the MPO Board, and the staff group is called the Technical Committee. She said there was discussion in this group about the draft 15-501 corridor study, and the deadline for comments on this project has been extended to September 19th. Commissioner McKee said he attended the Maple View Customer Appreciation Day this past weekend. He said this business is a perfect example of Agricultural Support Enterprises, and it is located in the Rural Buffer. He encouraged people to visit the store in order to get insight for upcoming discussion about Agricultural Support Enterprises in the Rural Buffer. Commissioner Pelissier encouraged all Board members and community members to volunteer for Project Connect. She said this is being held at the Hargraves Community Center on October 9th. Commissioner Pelissier said she and Commissioner McKee will be attending the inter- city trip with the Chamber to Athens, Georgia this upcoming weekend. Commissioner Price said Orange County held a 9/11 ceremony at the Old Courthouse honoring the first responders, and the County was well represented by their Emergency Services. Commissioner Price said Durham Technical Community College is in the midst of strategic planning, and there is a lot of excitement about how the college is spreading. Chair Jacobs said there was another school collaboration meeting today in advance of the September 30th joint meeting. He said there were some interesting facts, including the fact that the school systems had the same number of pupils in 1989, but since then the growth of the Chapel Hill Carrboro City Schools has been 125 percent and Orange County has had a 55 percent growth rate. He said this is why it is so difficult to do equal funding. He said most of the other issues will be re-visited at the joint meeting. Chair Jacobs said the Solid Waste Advisory Group (SWAG) met again last Friday evening and had a lively discussion about the inter-local agreement. He thought it was a very promising meeting, and progress is being made. Chair Jacobs said three volunteers are needed for a retreat planning group and strategic goals review. Chair Jacobs said he has talked with manager about helping the Board reduce the number of ineetings, and the content of the agendas. He said the last two meetings show that she has been effective in this. And we will review the draft meeting calendar again at agenda review. Chair Jacobs said the Board would like to receive updates and pictures on the progress of the Cedar Grove Community Center and Rogers Road Neighborhood. 13. Information Items • September 4, 2014 BOCC Meeting Follow-up Actions List • Annual Work Session For Appointees to External Advisory Boards • BOCC Chair Letter Regarding Petitions from September 4, 2014 Regular Board Meeting • Memorandum-Small Business Loan Program Update 14. Closed Session - NONE 15. Adiournment A motion was made by Commissioner Rich, seconded by Commissioner McKee to adjourn the meeting at 8:45 p.m. VOTE: UNANIMOUS Barry Jacobs, Chair Donna Baker, Clerk to the Board