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HomeMy WebLinkAboutAgenda - 10-21-2014 - 6gORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 21, 2014 Action Agenda Item No. 6 -g SUBJECT: Board of Commissioners Meeting Calendar for Year 2015 DEPARTMENT: County Commissioners PUBLIC HEARING: (Y /N) No ATTACHMENT(S): Memorandum List of Meetings Draft 2015 Calendar INFORMATION CONTACT: Board of County Commissioners Donna Baker, 245 -2130 1 PURPOSE: To consider final approval of the regular meeting schedule for the Board of County Commissioners for calendar year 2015. BACKGROUND: In accordance with 143.318.12 of the North Carolina General Statutes, a schedule of regular meetings shall be filed with the Clerk to the Board of County Commissioners. The schedule must show the date, time and place of each meeting. All meetings will begin at 7:00 p.m. unless otherwise noted. FINANCIAL IMPACT: Not applicable RECOMMENDATION(S): The Manager recommends that the Board approve the final schedule of regular meetings for the year 2015. 2 TO: BOCC FROM: Donna S. Baker, Clerk to the Board Date: October 14, 2014 RE: 2015 DRAFT BOCC Calendar Regular Meetings: 19 Work Sessions: 8 Dinner Meetings: 2 Budget Work Sessions 6 Budget Public Hearings: 2 Quarterly Public Hearings 4 AOG 1 School boards 2 Towns 4 Legislative Breakfast 1 Retreat 1 Fire Departments/Work session 1 TOTAL 52 There are 15 joint meetings: Town of Chapel Hill Town of Carrboro Town of Hillsborough Town of Mebane (tentative) 2 Advisory Board Dinner Meetings 4 QPH with Planning Board Assembly of Governments Meeting Legislative Delegation Breakfast Meeting 2 Joint meetings with School Boards 1 Joint meeting with Fire Departments PLEASE NOTE: ➢ Individual and Joint meetings with Towns /Schools – we have confirmations for Chapel Hill, Carrboro and Hillsborough dates and with CHCCS and OCS; the Mebane date is tentative as of now (their board will not review until next year) ➢ Open Weeks: ■ March 9 -13- ACC Tournament Week (Chair Jacobs -out of town for work) • March 30 -April 3- Spring Break for CHCCS and OCS • September 21 -25- Usual time frame for Inter -City visits • October 26 -30— traditionally fall break week for BOCC • November 30 -Dec 4- extra week after Thanksgiving that does not always occur; organizational meeting on Dec. 7t" ( first Monday in December by state statute) DRAFT ORANGE COUNTY BOARD OF COMMISSIONERS MEETING CALENDAR FOR YEAR 2015 NOTE: All meetings will begin at 7.00 pm unless otherwise indicated January 22 BOCC Regular Meeting Whitted Building — Hillsborough January 27 BOCC Work Session Southern Human Services Center — Chapel Hill January 30 BOCC Retreat Whitted Building- Hillsborough (note: meeting to be from 9 :00am- 4 :00pm) February 3 BOCC Regular Meeting Whitted Building Hillsborough February 10 BOCC Budget/Work Session (with budget) Southern Human Services Center — Chapel Hill February 12 BOCC Work Session Whitted Building — Hillsborough February 17 BOCC Regular Meeting Southern Human Services Center — Chapel Hill February 19 Quarterly Public Hearing Whitted Building- Hillsborough February 21- NACo Legislative Conference Washington, D.C. 25 February 26 BOCC Joint meeting with Town of Hillsborough Whitted Building — Hillsborough March 3 BOCC Regular Meeting Whitted Building Hillsborough March 5 BOCC Dinner Meeting with Advisory Board Whitted Building — Hillsborough (note: meeting to start at 5:30pm) March 5 BOCC Work Session Whitted Building — Hillsborough (note: meeting to start at 7 :00pm) . . March 17 BOCC Regular Meeting Southern Human Services Center — Chapel Hill March 23 Legislative Breakfast Meeting Solid Waste Operations Center (note: meeting to start at 8:30am) March 26 Joint Meeting with Town of Chapel Hill Southern Human Services Center — Chapel Hill April 7 BOCC Regular Meeting Whitted Building Hillsborough April 9 Budget Work Session Southern Human Services Center — Chapel Hill April 14 BOCC Dinner Meeting with Advisory Board Southern Human Services Center (note: meeting to start at 5:30pm) — Chapel Hill April 14 BOCC Work Session Southern Human Services Center (note: meeting to start at 7 :00pm) — Chapel Hill 15- Oct -14 SAAgendas \2014 \10- 21- 14 \6 -g 2 - List of Meetings.docx April 21 BOCC Regular Meeting Southern Human Services Center — Chapel Hill April 28 BOCC Joint Meeting with School Boards Southern Human Services Center, Chapel Hill April 30 Clerk and Attorney Annual Evaluations Link GSC - Hillsborough (note: meeting starts at 6 :00pm) May 5 BOCC Regular Meeting Whitted Building Hillsborough May 12 BOCC Work Session Southern Human Services Center — Chapel Hill May 14 BOCC Budget Work Session Whitted Building Hillsborough May 19 BOCC Regular Meeting Southern Human Services Center — Chapel Hill May 21 BOCC Budget Public Hearing Whitted Building - Hillsborough May 26 Quarterly Public Hearing Whitted Building — Hillsborough May 28 BOCC Budget Public Hearing Southern Human Services Center — Chapel Hill June 2 BOCC Regular meeting Whitted Building Hillsborough June 4 BOCC Budget Work Session Southern Human Services Center — Chapel Hill June 9 BOCC Budget Work Session Whitted Building Hillsborough June 11 BOCC Budget Work Session Southern Human Services Center — Chapel Hill June 16 BOCC Regular Meeting Southern Human Services Center . — Chapel Hill June 18 -20 NC City /County Manager's Summer TBD Conference July 10 -13 NACo Conference ........................................................................................................................................................................................................................................................................ Charlotte, N.C. ............................... August 20 -23 NCACC Conference Pitt County ( Greenville, N.C.) (Tentative) September 1 Regular BOCC Meeting Whitted Building Hillsborough September 8 Quarterly Public Hearing Whitted Building - Hillsborough September 10 BOCC Work Session Southern Human Services Center — Chapel Hill September 15 BOCC Regular Meeting Southern Human Services Center — Chapel Hill September 17 BOCC Joint Meeting with Town of Mebane Whitted Building - Hillsborough (note: meeting starts tentatively at 5:30pm) 15- Oct -14 SAAgendas \2014 \10- 21- 14 \6 -g 2 - List of Meetings.docx September 29 Joint Meeting with School Boards Whitted- Hillsborough October 1 Joint Meeting with Fire Departments/Work Whitted - Hillsborough Session October 6 Regular BOCC Meeting Whitted— Hillsborough October 13 BOCC Work Session Whitted— Hillsborough October 15 BOCC Joint Meeting with Town of Carrboro Southern Human Services Center — Chapel Hill October 20 Regular BOCC Meeting S outhern Human Services Center — Chapel Hill November 5 Regular BOCC Meeting Whitted- Hillsborough November 10 BOCC Work Session Southern Human Services Center — Chapel Hill November 17 BOCC Regular Meeting Southern Human Services Center — Chapel Hill November 19 Assembly of Governments Meeting Southern Human Services Center- Chapel Hill November 23 Quarterly Public Hearing Whitted- Hillsborough ... ............................... December 7 Regular BOCC Meeting (Organizational Po Whitted Building— Hillsborough Meeting) December 15 Regular BOCC Meeting Southern Human Services Center- Chapel Hill Link Government Services Center, 200 S. Cameron St., Hillsborough Southern Human Services Center, 2501 Homestead Rd., Chapel Hill Solid Waste Operations Center, 1207 Eubanks Road, Chapel Hill, N.C. Whitted Building,300 West Tryon Street, Hillsborough, N.C. 15- Oct -14 S:\Agendas \2014 \10- 21- 14 \6 -g 2 - List of Meetings.docx Revised 10/15/2014 BOCC 2015 Meeting Calendar 9th 7:00 pm Budget Work Session M5:30 pm Dinner 7:00 Work Session 28th 7:00 pm Schools 30th 6:00 pm Closed Ses Atty & Clerk Eval July o ©m T ©mom T F S mmmmmmm M W2 1 2 ©M 4 ©M 6 W7 MMMM 9 10 11 mm 13 14 mama 16 17 18 MM 20 S21 ®®M® 23 24 25 mmmmmmm 27 28 29 30 31 Ej mmmmmmm 31 9th 7:00 pm Budget Work Session M5:30 pm Dinner 7:00 Work Session 28th 7:00 pm Schools 30th 6:00 pm Closed Ses Atty & Clerk Eval July S M T W T F S mmmmmmm M W2 1 2 ©M 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Ej 30 31 10th - 13th NACo Annual Conf. Charlotte 6 Draft mmmmmmm ©m ©mom 21st 7:00 pm Budget Public Hearing 28th M mmmmmmm M W2 MM 28 W29 ©M W5 M ©W3 4 MMMM MMS17 ® MMS26 MMMM mama ®M 11 = mmmmmmm mm 15 MMS17 MMMM 17 18 MMMM 20 ®M 22 W26 mmmmmmm 25 26 27 28 29 30 6 Draft 4-6th Managers Winter Conference 10th 7:00 pm Budget Work Session 5:30 pm Dinner 7:00 pm Wk Ses 12th Work Sessi st @ SW 19th 7:00 pm QPH orn Town of Chapel Hill 21 -25th NACo Leaislative Conference 26th 7:00 pm Town of Hillsborough o ©m ©mom 21st 7:00 pm Budget Public Hearing 28th M ©W3 M W2 MM 28 W29 ©M W5 MMMM 3 4 5 MMS17 ® MMS26 MMMM MMS16 mmmmmmm ®M 11 = mmmmmmm M®®® 15 mmmmmmm 17 18 mmmmmmm 20 21 22 mmmmmmm 24 4-6th Managers Winter Conference 10th 7:00 pm Budget Work Session 5:30 pm Dinner 7:00 pm Wk Ses 12th Work Sessi st @ SW 19th 7:00 pm QPH orn Town of Chapel Hill 21 -25th NACo Leaislative Conference 26th 7:00 pm Town of Hillsborough o ©m ©mom 21st 7:00 pm Budget Public Hearing 28th 7:00 pm Budget Public Hearing 26th 7:00 pm QPH W2 ©ice 28 W29 ©M W5 MMMM 3 4 5 mm 7 mmmm MMS16 mmmmmmm 10 11 = =S19 M®®® 15 mmmmmmm 17 18 19 20 21 22 mmmmmmm 12th 7:00 pm Wk Ses 14th 7:00 pm Budget Work Session 21st 7:00 pm Budget Public Hearing 28th 7:00 pm Budget Public Hearing 26th 7:00 pm QPH 4th 7:00 pm Budget Work Session W 9th 7:00 pm Budget Work Session 11th 7:00 pm Budget Work Session 18th -20th Manager's Summer Seminar August mmmmmmm M T W T F S _M 3 4 11 18 24 25 W2 ©ice 28 W29 ©m 1 2 3 4 5 6 7 8 MMS16 mmmmmmm 10 11 MMMM 13 14 15 mmmmmmm 17 18 19 20 21 22 mmmmmmm 24 25 26 27 28 29 4th 7:00 pm Budget Work Session W 9th 7:00 pm Budget Work Session 11th 7:00 pm Budget Work Session 18th -20th Manager's Summer Seminar August S M T W T F S 2 1 9 16 1 23 3 4 11 18 24 25 5 12 19 26 27 28 W29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 20th - 23rd NCACC Conf. Pitt Co. Regular BOCC Meetings 19 ` Work Sessions Dinner Meetings 2 Budget Public Hearings 2 Quarterly Public Hearings 4 School Boards 2 Closed Sessions 1 Towns 4 legislative Breakfast Retreat 1 Fire Departments Work Session 1 Total Meetings 52 23rd 7:00 pm QPH September S M T W T F S 6 13 20 W8 14 21 1 22 2 1 9 16 1 23 3 4 11 18 24 25 5 12 19 26 27 28 W29 30 W7 MMMM® MMS15 8th 7:00 pm QPH pm City of Mebane 29th 7:00 pm Schools 26 W Whitted Building o ©ammo© May 24 1 L Link Governement Ser Cent Sept. 14 -15 1 SW Solid Waste Adm Office Sept. 23 Dec. 7 M W7 MMMM® MMS15 MMMM 26 W Whitted Building April 4 - April 11 24 S Southern Human Services Cent May 24 1 L Link Governement Ser Cent Sept. 14 -15 1 SW Solid Waste Adm Office Sept. 23 Dec. 7 52 Location Total 50 Meeting days 2 Two meetings same day 52 Total Meetings Passover Shavuot Rosh Hashanah Yom Kippur Hanukkah