HomeMy WebLinkAboutAgenda - 01-15-2008-4vORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 15, 2008
Action Agenda
Item No. ~---~/
SUBJECT: Fiscal Year 2007-08 Budget Amendment #6
DEPARTMENT: Budget
PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
Attachment 3. Conservation Easements
Capital Project Ordinance
Attachment 4. Lands Legacy Capital
Project Ordinance
INFORMATION CONTACT:
Donna Coffey, (919) 245-2151
PURPOSE: To approve budget and capital project ordinance amendments for fiscal year 2007-
08.
BACKGROUND:
Department of Social Services
1: The Department of Social Services has received Adoption Enhancement Fund donations:
• Foster Care Donations - $4,960 to provide for on-going needs of foster care children.
• General Assistance Donations - $13,100 to aid special-needs clients, including senior
citizens.
• Adoption Services Donations - $200 to offset the cost of adoption services.
This budget amendment provides for the receipt of these donated funds for the above stated
purposes. (See Attachment 1, column #1)
2. The Department of Social Services has received notification additional State funds:
• Long-Term Screening - a $244 reimbursement for costs incurred by the County, in
November 2007, for the Community Alternative Program, a program that provides in-
home care alternatives to patients instead of conventional institutional settings. These
funds will offset costs of long-term care medical supplies/equipment to help clients
remain in their homes.
2
• Work First -$5,000 to offset program costs.
Work First Demonstration Grant - $324,955 to assist with providing employment
options to Work First clients. On January 23, 2007, Commissioners approved four
time-limited permanent Social Worker positions for this program contingent upon
receiving State funds to offset costs of the positions. A major component of this grant
provides State funding to offset costs of three of those positions. The department has
not secured funding for the fourth position approved by the Board on January 23,
2007 and has therefore not filled the position at this time. This budget amendment
brings the total grant funds for this program to $595,955 for fiscal year 2007-08.
This budget amendment provides for the receipt of these donated funds for the above stated
purposes. (See Attachment 1, column #2)
3. The Department of Social Services has received notification from the State of additional
funds for the current fiscal year for the Crisis Intervention program. The department plans to
use the additional State allocation of $111,571 to pay for crisis related heating needs for
Orange County residents. This budget amendment provides for the receipt of these funds
and brings the budget for this program to $249,349 for fiscal year 2007-08.
This budget amendment provides for the receipt of these donated funds for the above stated
purposes. (See Attachment 1, column #2)
Library Services
4. The Library has received grant funds totaling $1,000 from Wal-Mart for Children's Summer
Reading and Afterschool Programs. The Department plans to use the funds for a number of
interactive~children's activities, including after school programs and book week programming.
This budget amendment provides for the receipt of these donated funds for the above stated
purposes. (See Attachment 1, column #3)
Arts Commission
5. The North Carolina Arts Council has awarded the Arts Commission aone-time increase in
Technical Assistance funding of $375, bringing the County's state arts grant total to $36,505
for fiscal year 2007-08. The Arts Commission plans to use these funds to hire a facilitator for
the commission's annual retreat.
This budget amendment provides for the receipt of these for the above stated purposes. (See
Attachment 1, column #4)
Health Department
6. The Health Department has received notification from the N. C. Department of Health and
Human Services of the receipt of $20,000 Pandemic Influenza continuation funds for fiscal
year 2007-08. The department plans to use these funds to purchase additional handheld
computers and GPS software for the units, and training.
This budget amendment provides for the receipt of these for the above stated purposes. (See
Attachment 1, column #5)
Conservation Easements Capital Project Ordinance
7. At its May 15, 2007 meeting, the Board of County Commissioners approved the acceptance
of an agricultural conservation easement related to the 62-acre Lee Farm property at a total
cost of $306,250. Of this amount, the County anticipates receiving $146,750 from the
federal Farm and Ranch Land Protection Program. The County's share of $159,500 comes
.from alternative financing for conservation easements previously approved by the Board of
Commissioners and issued in spring 2007. This budget amendment provides for the
updated Conservation Easements Capital Project Ordinance to reflect these funding
sources. (See Attachment 3, Conservation Easements Capital Project Ordinance)
Lands Legacy Capital Project Ordinance
8. At its December 3, 2007 meeting, the Board of County Commissioners approved Orange
County's contribution of $250,000 toward the purchase of the 110-acre Eno Confluence
property and the acceptance of a conservation easement for the property. The Eno River
Association has a contract to purchase the property for $1,104,700 plus closing costs and
option fees of $15,194, for a total of $1,119,894. In addition to the County's contribution of
$250,000, which comes from the 2001 Parks and Open Space bond, funding for the
purchase would come from the N.C. Clean Water Management Trust Fund ($656,400), the
Upper Neuse Clean Water Initiative ($110,470), and $103,024 in private funds raised by the
Eno River Association. This budget amendment provides for purchase of this property. (See
Attachment 4, Lands Legacy Capital Project Ordinance)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends that the Board of County. Commissioners
approve the budget and capital project ordinance amendments.
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Year-To-Date Budget Summary
Fiscal Year 2007-08
General Fund Budget Summary
Original General Fund Budget $173,624,351
Additional Revenue Received Through Budget
Amendment #6 (January 15, 2008):
Grant Funds $558,594
Non Grant Funds $674,460
Additional County Dollars (i.e. County
Fund Balance Appropriated to Date) to
Cover Unanticipated Expenditures
$270,000
Total Amended General Fund Budget $175,127,405
Dollar Change in 2007-08 Approved
General Fund Budget
$1,503,054
Change in 2007-08 Approved General
Fund Budget
0.87%
Autnonzed Fuji o Mme Cquwa~ent ros~tion s
Original Approved General Fund Full Time
Equivalent Positions
793.200
Original Approved Other Funds Full Time
Equivalent Positions
81.800
Additional Positions Approved Mid-Year 0.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2007-08
875.000
Attachment 2
ATTACFIIMENT 3
Conservation Easements
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1. The project authorized provides funds for the acquisition of conservation
easements to help preserve County farmland. Financing for the project includes
proceeds from private placement loans, federal grant funds from the USDA
Natural Resource Conservation Service, and proceeds from the County's share
of pay-as-you-go capital funds.
Section 2. The officers of the County are hereby directed to proceed with the project within
the budget contained herein:
Section 3. The following revenue is anticipated to complete this project:
Through FY
2006-07
FY 2007-08 Through FY
2007-08
Sales Tax and Dedicated
Property Tax
$350,000
$0
$350,000
Bond Funds $0 $0 $0
Private Placement $2,250,000 $0 $2,250,000
Grant Funds $2,407,206 $781,661 $3,188,867
Fees $0 $0 $0
Transfer from Lands Legacy
Capital Project
$143,000
$0
$143,000
Total Funding $5,150,206 $781,661 $5,931,867
Section 4. The following amount is appropriated for this project:
Through FY
2006-07
FY 2007-08 Through FY
2007-08
Land/Building:
Walters Easement $725,000 $0 $725,000
Volpe Easement $73,100 $0 $73,100
Cheek Easement $580,000 $0 $580,000
McPherson Easement $68,000 '$0 $68,000
Ward Easement $444,750 $0 $444,750
Lloyd Easement $219,000 $0 $219,000
Laws Easement $0 $0 $0
Keith Easement $116,000 $0 $116,000
Fickle Creek Farm Easement $277,658 $0 $277,658
McKee Easement $0 $612,000 $612,000
Latta Easement $0 $601,400 $601,400
Tate Easement $0 $333,750 $333,750
Lee Farm Easement $0 $306,250 $306,250
Unallocated $2,646,698 ($1,071,739) $1,574,959
Total Land/Building $5,150,206 $781,661 $5,931,867
Design $0 $0 $0
Construction $0 $0 $0
Total Costs $5,150,206 $781,661 $5,931,867
ATTACHMENT 3 O
Section 5. This ordinance supersedes all previous Conservation Easements Capital Project
Ordinances for Orange County.
Section 6. This ordinance shall remain in effect until June 30, 2008.
Adopted this 15th day of January 2008.
ATTACHMENT 4
Lands Legacy
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to
Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following
capital project is hereby adopted.
Section 1. The project authorized provides funds to protect identified natural areas
and prime forestlands, and preserve critical cultural and archaeological
sites. In addition funds may be used to acquire lands for future park sites,
farmland conservation easements, and nature preserves. Proceeds from
the 2001 voter approved bonds, 2004 Two-thirds net debt reduction
bonds, half-cent sales tax, Subdivision Payment-in-Lieu funds, Grant
Funds, and alternative financing finance the project.
Section 2
Section 3.
Section 4.
The officers of the County are hereby directed to proceed with the project
within the budget contained herein.
The following revenue is anticipated to complete this project:
Through FY
2006-07
FY 2007-08 Through FY
2007-08
Sales Tax $3,966,016 $0 $3,966,016
1997 Bonds $2,700,000 $0 $2,700,000
2001 Bonds $5,250,000 $0 $5,250,000
2004 Two-Thirds Net.Debt $300,000 $0 $300,000
Grant Funds $421,950 $0 $421,950
Fees $0 $0 $0
Other(Transfer from Other
Funds)
$2,191,611
$0
$2,191,611
Total Fundin $14,829,577 $0 $14,829,577
The following amount is appropriated for this project:
Through FY
2006-07
FY 2007-08 Through FY
2007-08
Land/Building $14,829,577 ($250,000) $14,579,577
Design $0 $0 $0
Construction $0 $0 $0
Eno River Confluence Property $0 $250,000 $250,000
Total Costs $14,829,577 $0 $14,829,577
ATTACHMENT 4 O
Section 5. The following amounts have been transferred to other County Capital
Projects:
Through FY Through FY
2006-07 FY 2007-08 2007-08
Transfer to Conservation
Easements Capital Project $143,000 $0 $143,000
Transfer to New Hope Preserve
Capital Project $298 $0 $298
Transfer to Millhouse Road Park
Project $188,712 $0 $188,712
Total Transfers $332,010 $0 $332,010
Section 6. The following budget remains in the project:
Original Budget (see Section 4 above) ~ $14,829,577
Less Transfers to Other Projects (see Section 5 above) ($332,010)
Total Project Bud et $14,497,567
Section 7. This ordinance shall be in effect from the original date of adoption, March
24, 2003 until June 30, 2008.
Adopted this 15th day of January 2008.