HomeMy WebLinkAboutAgenda - 01-15-2008-4tORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 15, 2008
Action Agenda
Item No. 4- - -~-
SUBJECT: Phase II Hillsborough Area-Orange County Strategic Growth Plan:
Interlocal Agreement
DEPARTMENT: Planning and Inspections PUBLIC HEARING: (Y/N) ~~
ATTACHMENT(S): INFORMATION CONTACT:
1. February 20, 2007 Resolution Craig Benedict, Planning Dir 245-2592
2. Clarion Contract Addendum for Services Gene Bell, Planner III, 245-2589
Margaret Hauth, Hillsborough
Plannina Director-732-1270 x86
PURPOSE: To consider approving a contract with Clarion Associates for Phase II of the
Hillsborough Area-Orange County Strategic Growth Plan: Preparation of an Interlocal
Agreement.
BACKGROUND: On February 20, 2007, the BOCC adopted a RESOLUTION ACCEPTING A
STRATEGIC GROWTH PLAN AND CALLING FOR PREPARATION OF AN INTERLOCAL
AGREEMENT (Attachment 1). The resolution identified four maps that were to be part of the
agreement plus provisions concerning enactment of Town zoning in certain areas of County
jurisdiction and provisions for courtesy review and information sharing between the Town and
County. Additionally, the resolution called for "...extensive outreach to people in those
communities with ample opportunities informally and formally to ask questions and find out more
about densities or other factors..."
Town of Hillsborough and Orange County Planning staff met with Roger Waldon of Clarion
Associates in early December concerning the Interlocal Agreement phase of the Strategic
Growth Plan. Attachment 2 (Proposal for Services -Draft Interlocal Agreement) is the outcome
of that meeting. To address public outreach concerns, the proposal calls for a public information
meeting at the outset of the process and another after a draft agreement has been developed.
In between, there will be at least one additional meeting in Hillsborough and up to two additional
meetings in unincorporated areas that may be affected by terms of the interlocal agreement.
FINANCIAL IMPACT: Total costs for preparation of the Interlocal Agreement (maps, text, and
meetings) are projected at $16,500. As with Phase I of the Strategic Growth Plan, this is a
shared project with the Town of Hillsborough. Orange County's portion of the funding will be
50% or $8,250. The FY 2007-08 BOCC Initiatives Budget has sufficient funds to cover this
amount which was estimated at $10,000.
RECOMMENDATION(S): The Manager recommends that the Board approve an addendum to
the Clarion'contract to include services for preparation of the Interlocal Agreement for the Town
of Hillsborough/Orange County Strategic Growth Plan Phase II.
RESOLUTIOr'~ AOCEPTI~lG A SSR.~TEG1C GRC.~~i~TN PLA~1
A~lD GALL[~!G FOR PREPARATI(~I4I CAF
AAA IP~7ERLOCAL AGREEft~EE~T
1rbrHEREAS, Orange County and the Tov~~n of Hillsborough have worked
cooperatively to prepare a Strategic Gro~•r~th Plan for areas
surrounding she To~~~~n of Hillsborough; and
!~/NEREAS, a Strategic Grow;i; Plan Report jdated November, 206) has
been produced as a result of tl.is initiative, documenting
existing conditions, constraints, and opportuni#ies, and
• suggesting pasterns for jurisdiction over land rnanagerr=ent
policies and regulations; and
lNHEREA5, the P,eport provides a trarr~ework for additions[ discussions
regarding jurisdiciicn and land use patterns; and
WHEREAS, a map has been prepared, attached #o this P.esolution,
suggesting general areas where low-density development
and/or conservation should be given priority, and suggesting
cr Goncepsual area for consideration as Hillsborough's future
Iln"aits for services ar'~d annexation;
I~QW THEREFC}RE ~E (T RESOLVED by the Orange County Board of
Commissioners that the I`lover~,ber Strategic Grov~~th Plan is hereby
accepted as staf~ment of conditions and source of policy
recommendations ter consideration and continued discussion.
I3E iT FU{~<THER RESOLVED that the attached map, "Proposed Hillsborough
Services /Annexation Area, ~7range County~owr7 of Hillsboroucd- li
Coordinated Planning Area" dared January i 6, 2QQ7, is accepted as a
concec#ual staring point for subsEquent disc~ssioiis about jurisdictional
patterns.
EE IT FUR7HI=R RESOLVED that the C?range Cavnty Board of Commissioners
and the Hillsborough Tovdn Board: of Commissioners agree to initiate
discussions. inferided to develop, for execution, an Interlocai Agreem~n#.
The provisions to be covered by this Interlocal Agree~r~ent shall include bus
not be limited to the following:
0
a. Preparation of a ma indicating formal and legally-binding
changes to l•{iilsboraugh's Extraterritarial Jurisdiction tiEfJ}. The
starting paint for discussion about these chanr~es shaft be
recornmenc3ations in flee November 2~rJ6 Strategic Grawth Plan
Report.
b. Preparation of a maa indicatinga a jointly agreed-upon boundanf for
land that can be considered for future annexation by the To~~~n of
Hillsborough. The starting point for discussion about this boundary
shad be fhe Annexation Boundary recommended in the Nover~~ber
200b Strategic Growth Plan Report.
c. Preparation of a map indicating, for areas outside Hillsborough's
new ETJ boundary but v,~ithin the newly defined Future Annexation
Boundary, areas called ''Proposed Hillsborough Sen~ices/Fu~hure
Annexation Area" in ~~vhich E-lillsborough's municipal land use
regulations as they may be jointly agreed upon, should be applied,
to two specific interest areas with delegation of authority to the
Town of Hillsborough for administering regulations in one area and
Grange County, the ot'r~er.
d. Preparation of a mars indicating areas that are outside of
Hilisborough's;urisdictionoi interest (i.e., Town Limits, ETJ, "Proposed
Hillsborough ServiceslFuture Annexation Aria"}, vdhich are part of
the Grange County/Totitiln of Hillsborough peripteerai Coordinated
Planning Area, where mechanisms vti~ill be established for courtesy
review and information-sharing as development proposals are
considered.
e_ Provisions specifying that, for areas identified as called for in item jc}
above, Grange County shell re; ain jurisdiction for land use
management and regulation, but sha)l enact HilEsborough's zoning
regulations for application to those areas.
f. Pro~~sions for courtesy review and irformation-sh~ring between
Hiilsbofiough and Grange County for areas that are designated as
described in items (c) and (d} above.
~E l"t FURTI-IER RESQLVEI~ that, as the Orange County Board of
Commissioners is updcting its !and Use Plan, the County,Y~YiI( consider the
ideas and recommendations included in fhe November, 2006 Strategic
Grotivth Plan Report and invite comments from fhe Tar~~~n for consideration.
ICE IT FURTHER RESOE.VED ;ha}, as if',e Orange County Board of
Camrstissianers has inserted fihe tollrawing two paragraphs recamn vended
by the Orange Count}~ Planning Board:
l . That we specifically go an record that we have not had the
opportunity to ~~~ieur the details to evhere cny fines on the
illustrative map might finally be situated nor have citizens in
the areas really hod an opportunity ;o look at that fully so that
we ~~rant fihe record to show that we are not buying into the
detai?s ai the map at this point io be binding on us ar
an}!body else in the future;
2. That we understand that in Phase iv,-a there would be
extensive outreach to people in those communities with
ample opportunities informally and forma';ly to ask e~uestions
and find out mare about densities or other factors, about ho;v
this might in tact be implemented and direct that the
Planning Sfiaff bring back to us specifics an how this might be
done effectively.
.~~~~i~u u~; ~>I~r~ge w~t~~:~~:
This the ~r day af~~~~ 2DU7.
/ t ~-
Moses Carey, Chair ;~'
t7range C€~unty Board of Cca' m stoners
Donna Baker -
Clerk to the Grange County Board of
Commissioners
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"6'r~: Margaret Hauth, Craig Benedict, Gene Bell
~rorv~: Roger Waldon
®a~~: December 20, 2007
8~~: Proposal for Services -Draft Interlocal Agreement
This memorandum suggests a scope of work and budget for follow-up work to the Hillsborough -
Qrange County Strategic Growth Plan and the Urban Transition Area Task Force Report. This current
proposal is based on a proposal we drafted earlier this year April, `07), and is modified to reflect our
most recent discussions (1217/07),
The Orange County Board of Commissioners and the Hillsborough Tovvn Board of Commissioners
have agreed to initiate discussions intended to develop, for execution, an Intertocal Agreement. The
provisions that are to be included in this Interlocal Agreement are td include:
a. A map indicating formal 'and legally-binding changes to Hillsborough's Extraterritorial
Jurisdiction (ETJ). The starting point for discussion about these changes shall be
recommendations in the November 2006 Strategic Growth Plan Report.
b. A ma indicating a jointly agreed-upon boundary for land that ,can be considered for future
annexation by the Town of Hillsborough. The starting paint for discussion about this .boundary
shall be the Annexation Boundary recommended in the November 20(l~i Strategic Growth Plan
Report.
c. A map indicating, for areas outside Hillsborough's new ETJ boundary but ~r~lithin the newly
defined Future Annexation Boundary, areas called `Proposed Hillsborough Services/Future
Annexa#ion Area" in which Hillsborough's municipal land use regulations as they may be joir3tly
agreed upon, should be applied, to two specific interest areas with delegation of authority to the
Town of Hillsborough fer administering regulations in one area grid Orange County, the other.
ci. A map. indicating areas that are outside of Hillsborough's. jurisdictional interest (i.e., Town
Limits, ETJ, "Proposed Nillsboroisgh ServiceslFuture Annexation Area'), which are part of the
Qrange CountytTotivn of Hillsborough peripheral Coordinated Planning Area, where
mechanisms ~.r~r~ll be established for courtesy review and information-sharing as development
proposals are considered.
G
c. Provisions specifying that, far areas identified as called for in item (c} above, Orange County
shall retain jurisdiction for land use management and regulation, but shall enact Hillsborough's
zoning regulations for application to those areas.
~. Provisions for courtesy revie5.v and information-snaring between Hillsborough and Orange
County for areas that are designated as described in items ,c} and (cs} above.
Clarion Associates proposes tv serge as facilitator for the process of preparing this Interlocal
Agreement and its component parts for consideration by the Hillsborough Tovdn Hoard and the Orange
County Board of Commissioners. The scope of tivork for this initiative will include the follotiving;
Committee Meetincts: It is anticipated that an Interlocal Agreement Committee tivill be established with
represen#atives from Hillsborough and Orange County. This committee may be assembled starting
with an invitation to the former Steering Committee for the Strategic Growth Plan. Members from that
Committee may be asked to work cn this follow-up task, or a ne~v Committee made up of
representatives from each of the Planning Boards might be assembled, It would be helpful to have a
representative from each of the governing boards involved. We expect that it will take approximately
three-four meetings of this committee to discuss a draft Interlocal Agreement and its components.
Clarion will prepare meeting agendas and materials to present at meetings. in consultation with
Hillsborough and Orange County staff.
Draft Agreement: Clarion will prepare the four draft maps described above, along with revisions to
those maps as directed by the Steering Committee. Clarion will prepare a draft Interlocal Agreement
as described above for consideration and recommendation by the Steering Committee, with revisions
as directed by staff and the Steering Comrn"sttee. Clarion will present the draft agreement with
accompanying maps to meetings of the Hillsborough Planning Board and Town Board and the Orange
County Planning Board and Board of Commissioners fior consideration and action. It is anticipated that
two meetings each of the Hillsborough Town Board and the Orange County Board of Commissioners
wid be needed.
Public Outreach: The main change since our discussions last spring is increased interest in a robust
citizen engagement strategy. At a minimum, the initiative will need a Public Information Ptleeting at the
outset. of the effort and another afiter a draft agreement has been developed, to review the proposal.
In-between we anticipate, scheduling meetings and briefings in locations that reflect the interests of
stakeholders in this process: at least one additional meeting in Hillsborough and likely one or two
meetings in venues located in unincorporated areas around Hillsborough that may be affected by the
terms of the agreement. We will work with local organizations to find the best times and locations for
these meetings. The purpose of the meetings will be to present concepts and respond to ideas and
suggestions. As the project moves to a point of being ready to put a specific proposal before the
Hillsborough and Orange .County governing boards, a final public briefing will be arranged so that
citizens fully understand what is being proposed, and are in a position to offer cominents to the
governing boards. Hillsborough and Orange County staff will arrange for logistics for these meetings,
including publishing notices.
We had stated in April that we expected approximately nine meetings of various types to be
scheduled. With a revised approach more intensively engaging citizens in dialogue, we now project
four additional meetings, for a target total of 13 meetings. We anticipate casts of approximately $500
per meeting for time and expenses. For the materials, vve continue to anticipate that there will likely be
two drafts of the Agreement and its component parts, including the mapping component, and estimate
a cast of approximately x10,000 for preparation and revision of the Agreement, The final deliverable
product will be an Interlocal Agreement +,vith component parts as described above, in a form that is
ready for adoption and execution. Total project costs are projected a# X16;500_
We look forward to your consideration of this proposal-