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HomeMy WebLinkAboutAgenda - 01-15-2008-4oORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 15, 2008 Action Agenda Item No. ~- -- o SUBJECT: Memorandum of Understanding - Partnership to End Homelessness DEPARTMENT: Housing and Community PUBLIC HEARING: (Y/N) No Development ATTACHMENT(S): Memorandum of Understanding INFORMATION CONTACT: Commissioner Moses Carey, Jr. Tara L. Fikes, 245-2490 PURPOSE: To consider approval of a Memorandum of Understanding with the Executive Team for the Partnership to. End Homelessness. BACKGROUND: In May 2007, the Orange County Board of Commissioners approved the Ten (10) Year Plan to End Homelessness in Orange County and appointed Commissioner Moses Carey, Jr. to serve as the BOCC representative on the Executive Team of the Partnership to End Homelessness (PEH). The Executive Team consists of a representative from the four elected bodies, the Triangle United Way, the University, and other community representatives. The role of the Executive Team is to ensure that the goals, objectives, and strategies of the 10 Year Plan are being met and to also help address the inevitable challenges inherent in this ambitious initiative. The PEH Executive Team began meeting in August 2007, and one of its tasks has been the development of the job description for the 10 Year Plan Coordinator that will direct plan implementation activities. The Coordinator position, funded by the four local governments in the County, will be housed in Orange County government and the BOCC approved the addition of this position to the County Classification and Pay Plan on October 23, 2007. At that time, County staff indicated that a Memorandum of Understanding was being developed to formalize the joint agreement regarding the funding and oversight of this position. That document has been prepared and approved by the PEH Executive Team and is being presented to all local governments for approval. FINANCIAL IMPACT: For Fiscal Year 2007-2008, the four local governments approved approximately $60,000 in funding for this position for the first year. The contribution breakdown, based on population percentages, is as follows: Orange County - $24,000; Town of Chapel Hill - $24,600; Town of Carrboro - $8,400; and $3,000 from Town of Hillsborough. It is anticipated that the $60,000 available will be adequate funding for at least six months salary and benefits. Future funding needs will be addressed during the annual budget process in subsequent years. The County will also be expected to provide for the overhead needs of the position. RECOMMENDATION(S): The Manager recommends that the Board approve a Memorandum of Understanding with the Executive Team for the Partnership to End Homelessness and authorize the Chair to sign the document on behalf of the Board based on final review and approval by the County Attorney. 3 Memorandum of Understanding between Orange County, NC and The Towns of Chapel Hill, Carrboro and Hillsborough and The Executive Team for the Partnership to End Homelessness Whereas, the Orange County Board of Commissioners, Chapel Hili Town Council, Carrboro Board of Alderman, and Hillsborough Board of Commissioners have .endorsed the Orange County 10 Year Plan to End Chronic Homelessness, and Whereas, each governmental partner has agreed to provide financial support for the position of the Ten Year Plan Coordinator, and Whereas, the Plan creates an Executive Team consisting of representatives from each of the above municipalities, along with a cross section of community representation, whose role is to provide oversight and direction to the plan as it evolves over the coming 10 Years, and Whereas, the Plan has specified the hiring of a Coordinator whose responsibilities have been outlined in a Job Description (Attachment A) and is funded by the four governmental partners, and Whereas, the current Executive Team for Orange County's 10 Year Plan to End Chronic Homelessness has recommended this position be housed within Orange County Government. Now Therefore Be it Resolved, this Memorandum of Understanding between Orange County, NC (the County), the Towns of Chapel Hill, Carrboro and Hillsborough (the Towns) and the Executive Team of Orange County 10 Year Plan to End Chronic Homelessness (the Executive Team) will serve as a mechanism to clarify roles and responsibilities of each body as it relates to the funding and oversight of the Coordinator for the 10 Year Plan. The Executive Team will: • Provide ongoing indirect supervision of the Coordinator through the County Managers Office or the Managers designee by: o Approving an annual workplan based on the goals of the 10 Year Plan o Reviewing the workplan with the Coordinator on a quarterly basis • Ensure that the funding for the Coordinator position, benefits and operating expenses are secured for the Coordinator on an annual basis • Operate its program on a fiscal year basis. • Report, at least annually, to the elected bodies of all the municipalities in Orange County about the progress of the plan. Orange County will: . • Provide office space and supplies • Provide the Executive Team with the appropriate human resources technical assistance necessary to ensure that the Coordinator is treated like any other County Employee. • Complete the six month probationary evaluation and annual performance evaluations thereafter that are based on the workplan outlined by the Executive Team • Provide an annual appointment from the elected governing body of Orange County to the Executive Team. • Assist with the annual implementation efforts. Orange County will not: • Be required or expected to continue funding the position, should the funding not be available through the partners. • Require the Coordinator to perform work on goals that are not in the workplan for the Ten Year Plan to End Chronic Homelessness. The Towns of Chapel Hiil, Carrboro, and Hillsborough will: ® Continue to support Orange County's 10 Year Plan to End Chronic Homelessness • Provide an annual appointment from the elected governing body to participate on the Executive Team • Continue to provide staff support to the working group. • Assist with the annual implementation efforts. This Memorandum of Agreement will remain in effect until either party notifies the other in writing within a 60 day period.