HomeMy WebLinkAboutAgenda - 01-15-2008-4jORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 15, 2008
Action Agenda
Item No. _~_
SUBJECT: Acceptance of 2007 Emergency Management Performance Grant (EMPG)
Supplemental Funds
DEPARTMENT: Emergency Services PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
Grant Award Packet Clint Osborn, 968-2050
PURPOSE: To accept the Supplemental Award of $7,639.31 for the 2007 Emergency
Management Performance Grant from the State Emergency Management Agency to help
support the County emergency management programming.
BACKGROUND: The State provides grants to local governments to help support local
emergency management programs. The grant is based on the county population and a share of
the program costa Counties with a population over 200,000 are eligible fora 100 percent
matching cost grant based on certain emergency management functions. Counties with less
than a population of 200,000 are eligible for a fifty (50) percent match. The grants are awarded
each year and may vary depending on the federal funding available. This year, Orange County
received funding during the primary grant process. However, additional funding was earmarked
in the form of this Supplemental Award in the amount of $7,639.31. Orange County has already
met the NIMS implementation compliance requirements for this grant.
Orange County Emergency Services (OCES) has a tradition of Hazardous Material response in
Orange County and has several pieces of equipment that have been used specifically for those
responses. North Carolina Emergency Management has diverted all hazardous material
response funding and effort towards the Hazardous Material Regional Response System,
thereby eliminating the need for OCES to manage a Hazardous Materials Team. At the same
time, OCES is the primary provider for Emergency Medical response in Orange County and has
been working with the North Carolina Office of Emergency Medical Systems to build a stronger
local response capability to medical mass casualty incidents. To continue this effort, OCES
proposes the conversion of an existing Hazardous Material response truck to amulti-purpose
response vehicle with the ability to perform rapid medical surge support, responder rehabilitation
and short-term command closing a critical response gap. The grant funding would allow OCES
to purchase the remaining supplies and equipment to put the vehicle into service. The North
Carolina Division of Emergency Management has approved the project and in-kind match.
FINANCIAL IMPACT: The grant requires a fifty (50) percent local match of funds totaling
$3,819.66 in cash or in-kind contribution. Emergency Services will be providing the in-kind
match through allocated equipment, effort, initial vehicle maintenance and training. No further
funds are needed to meet the match.
RECOMMENDATION(S): The Manager recommends that:
- The Board authorize the acceptance for this grant funding, and that
- The Board authorize the County Manager to sign as the County representative to accept
the grant pending final review by staff and the County Attorney.
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North Carolina Department of Crime Control and Public Safety
Division of Emergency Management
Michael F • Easley, Govezrror H.. Douglas Hoell, .Tz ., Duector
Bryan E., Beatty, Secretary
MEMORANDUM
TO: Local Emergency Management Coordinator
FR®M: H. Douglas Hoell, Jr,,, Director ~ ~ 4 ~ ~ ~ ~' '~
DATE: September 25, 2007
SUBJECT: Emergency Management Performance Grant (EMPG) FFY 2007 Supplemental Funding
Irl August, the Department of'Homeland Security (DHS) released $SO million of'additional FY
2007 EMPG supplemental monies to 58 states and territories.. North Carolina's EMPG supplemental
funding is available to enhance North Car'olina's readiness posture; therefore, you must use this funding
for that purpose,. The EMPG supplemental may not go into ,your county's general fund unless it is
designated to becorrle a line item for one o#'the identified purposes in this grant agreement..
Homeland Security Presidential Du•ective - 5 requires NIMS compliance to receive federal
preparedness assistance funding,. the FY 07 NIlVIS compliance metrics fact sheet states that Tier I metrics
must be answered in the affirmative to be NIMS compliant for FY 07.. In addition, you must complete
specific tasks below by the designated deadlines in order to be eligible for this EMPG supplemental
funding:
^ Correct deficiencies in FY 2.007 NIMS Compliance Tier 1 Metrics by January 15, 2008;
^ Complete and xnll up the NIMSCAST FY 2007 NIMS Compliance Metrics to show you have
corrected deficiencies identified in ,your' Corrective Action Plan by January 22, 2008. An
attachment is included in this packet outlining your Corrective Action Plan, if applicable.. You
may need to revise some target dates to meet the .January 22, 2008 deadline..
MAILING ADDRESS:
4713 Mail. Service Center
Raleigh, NC 27699-4'713
Telephone: 919-733-3867
www NCCrimeCoriirol.org
An Equal Opporhmity/Affirmative Action Employer
LOCATION:
116 W. Jones Street
Raleigh, NC 27603-1135
Fax:919-733-5406
H. Douglas Hoell, .Tr.
Du~ector
September 25, 2007
Page 2
To receive these supplemental EMPG funds, you must also submit the attached documents to youz~
Branch Office by the :following deadlines:
l .. FY 2007 EMPG Supplemental Grant Award -This Giant Award identifies specific
requirements for receiving this supplemental money.. You must sign and submit this award no latex
than January 25, 2008;
2.. You must sign and submit the F Y 2007 Supplemental Cost Report no later than January ZS,
2008;
If' you have questions about this package, please contact your Az•ea Coordinator or Branch
Managez•••
Thank vou•.
HDH/jaa
Enclosures
~ r..
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North Carolina Department of Crime Control and Public Safety
Division of Emergency Management
4713 Mai! Service Center • Raleigh, NC 27699-4713
Michael F. Easley, Governor
Bryan E. Beatty, Secretary
H. Douglas Hoell, Jr., Director
EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)
SUPPt_EMENTAL GRANT AWARD
Grantee: ORANGE COUNTY EMERGENCY MANAGEMENT EMPG Grant Award - 2007
Federal ID Number: 56-6000327-A 2007 Supplemental EMPG Grant: $7,639.31
Date of Award: See Page 2 -Effective Date Account 1510-512-2007, 50% Federal Funds
This agreement is hereby made between North Carolina Department of Crime Control and Public
Safety, Division of Emergency Management, hereinafter referred to as Grantor, and the:
ORANGE COUNTY EMERGENCY MANAGEMENT
hereafter referred to as the Grantee..
NlLLSBOROUGH NC 27278-
Scope of Services to be rendered.
1. This supplemental EMPG funding has been made available to enhance North Carolina's readiness
posture; therefore, you must use this funding for that purpose. The EMPG supplemental may not go in
to your county's general fund unless it is designated to become a line item for one of the identified
purposes in this grant agreement..
2,. Flomeland Security Presidential Directive - 5 requires NIMS compliance to receive federal
preparedness assistance funding,. The FY 07 NIMS compliance metrics fact sheet states that Tier 1
metrics must be answered in the affirmative to be NIMS compliant for FY 07. In addition, you must
comple#e specific tasks below by the designated deadlines in order to be eligible for this EMPG
supplemental funding:
^ Correct deficiencies in FY 2007 NIMS Compliance Tier 1 Metrics by Januarv 15.2008; see
attachment: Rollup Corrective Action Plan, if applicable;
^ Complete and roll up the NIMSCAST FY 2007 NIMS Compliance Metrics to show you have
corrected deficiencies identified in your Corrective Action Plan by Januarv 22.2008, An
attachment is included in this packet outlining your Corrective Action Plan, if applicable., You
may need to revise some target dates to meet the January 22, 2008 deadline.
3. You may use the supplemental funding to address catastrophic disaster planning, development
of mission ready resource packaging, or to til! a speciftc identified response or recovery gap, once
you have met the NIMS compliance requirements in item number 2,
Location: 116 West Jones Street • Raleigh, NC 27603-1135 • (919) 733-3867
An Equal OpportunitylAffirmative Action Employer
Page 1 of 2
4., You must be match the funds 54150. You may use cash or in-kind match to meet this requirement.
5., You must provide a written summary of how you invested the supplemental funding to improve
county plans, operational procedures, typed resource packages, or purchased equipment to fill an
identified gap in exchange for the funds,
6.. Your support for and participation in the development of the multi-discipline DPRRs is a
requirement.,
Compensation., The Grantor agrees that it will pay the Grantee as complete and total compensation
for the services rendered by the Grantee. Grantee will receive reimbursement payment for
expenditures under this agreement after your cost report is submitted.,
Effective Date. This grant shall become effective upon return of this original grant agreement and cost
report, properly executed on behalf of the Grantee, to the Division of Emergency Management,
Accepted far the Grantee
Name
Title
Date
County of
Accepted for the Grantor
H,. Douglas Hoell; Jr.., Director
North Carolina Division of Emergency Management
Date
Gerald A. Rudisill, Jr., Chief Deputy Secretary
Department of Crime Con#rol and Public Safety
Date
Bennie Aiken, Controller
Department of Crime Control and Public Safety
Date
Page 2 of 2
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Grantee:
Address:
Federal !D No.:
Account No.:
Gran# Period:
Project:
STATE OF NORTH CAROLINA
DEPARIMENT OF CRIME CONTROL AND PUBLIC SAFETY
Division of Emergency Management
Physical Address: 116 West Jones SUeet, Ralelgh NC 27803-1300
Mailing Address: 4713 Mail Service Center, Ralelgh, NC 27699-4713
SUPPLEMENTAL COST REPORT - FY 2007
EMERGENCY MANAGEMENT
PERFORMANCE GRANT
ORANGE COUNIY EMERGENCY MANAGEMENT
PO BOX 8181
HILLSBgROUGH NC 272~8-
56-600032'7-A
4701-53692000001-1510512
10101/06 -~ 09/30/08
EMPG
Funding ~ ~~
Worksheet Additional
Supplemental Award
Federal $7,639.31
Match ~ $0..00
7ota1 $7,639,31
Certification:
i certify the above are correct, based on grantee's official accounting system and records, conslstarrtty applied and maintained, and that expenditures
shown have been made for the purpose of and in accordance with, applicable grant terms and conditions, and thaf appropriate documentation io support
these casts and expenditures is available or attached
ORANGE COt7NT'Y EMERGENCY MANAGEMENT' Authorized Signature Date
Division of Emergency Management Assistant Director's Approval Signature Dete
Department of Crime Control and Public Safety Controller's Office Approval Date -
Printed: 9/24120071:59:25 PM County 117: 37135