HomeMy WebLinkAboutAgenda - 10-14-2014 - 1ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 14, 2014
Action Agenda
Item No. 1
SUBJECT: RENA and Cedar Grove Community Centers Update
DEPARTMENT: Asset Management Services PUBLIC HEARING: (Y /N) No
( "AMS "), Department of
Environment, Agriculture,
Parks & Recreation ( "DEAPR ")
ATTACHMENT(S):
INFORMATION CONTACT:
Jeff Thompson, (919) 245 -2658
David Stancil, (919) 245 -2522
1
PURPOSE: To receive and update on the progress of the Rogers Eubanks Neighborhood
Association (RENA) Community Center and the Cedar Grove Community Center.
BACKGROUND:
RENA Community Center. The 4,000 square foot RENA Community Center is nearing
completion and is scheduled to be turned over to the Rogers Eubanks Neighborhood
Association at the end of October 2014. County staff has met several times with RENA and the
community, including several site visits as the project has progressed. RENA intends to move
in and get oriented in the space prior to a grand opening /ribbon cutting ceremony that will be
scheduled in November 2014.
Cedar Grove Community Center. The construction document design work is in process and
is scheduled to be completed in November 2014. Staff and other regulatory agencies
overseeing the project have met with regard to providing feedback to the designer on
construction and operating topics. A second feedback session will be held prior to the project
being advertised for bid. Staff is also working on preparing the operating plan for the facility that
will be included in the FY2015 -16 operating budget cycle. A meeting with community residents
will be scheduled to discuss operating and programming scenarios once the bid documents
have been approved.
The required abatement and roofing work will be separately bid in October, targeting a
scheduled completion of this scope potentially in late January, 2015. This scope will be
complete prior to the main community center work starting in approximately February, 2015.
The main project is scheduled for eight month duration, so the facility will be available for
occupancy in the fall of 2015.
Staff will also be working with the Piedmont Food and Agricultural Processing Center ( "PFAP ")
on completing the wing storage lease documentation for the Board's review and approval in
early 2015.
The Cedar Grove Community Center project development timeline is as follows:
TASK
PROPOSED
BEGINNING
DATE
END BY
DATE
BOCC Action: Final approval of bid documents prior to bid
11/18/14
11/18/14
Community Meeting on Programming and Operations
12/2014
1/2015
Project Bid process
11/9/14
11/13/15
BOCC Action: Bid Award (tentative upon BOCC calendar approval)
1 1/22/15
1 1/22/15
Construction, Commissioning, Opening (est. 8 months duration)
1 2/15/15
1 10/30/15
Progress photos will be provided for both projects during staff's presentation at the work
session.
FINANCIAL IMPACT: None at this time. Funding for operating the Cedar Grove Community
Center will need to be addressed in the FY 2015 -16 budget.
RECOMMENDATION(S): The Manager recommends the Board receive the update on the
progress of the Rogers Eubanks Neighborhood Association Community Center and the Cedar
Grove Community Center.