HomeMy WebLinkAboutAgenda - 01-15-2008-3bORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 15, 2008
Action Agenda
Item No. ,~~_
SUBJECT: ABC Board Report
DEPARTMENT: County Commissioners & PUBLIC HEARING: (Y/N) No
County Manager
ATTACHMENT (S): INFORMATION CONTACT:
Laura Blackmon, 245-2300
11/12/07 Letter from ABC Board Chair
Thomas Heffner
Background Information for Presentation
(Under Separate Cover)
PURPOSE: To receive a report on ABC operations in Orange County from ABC Board Chair
Thomas Heffner and Dan Sykes, the General Manager for ABC in Orange County, and to
provide any comments or questions to Mr. Heffner and Mr. Sykes.
BACKGROUND: In keeping with the practice of the last two years, County staff invited ABC
Board Chair Thomas Heffner and ABC General Manager Dan Sykes to attend the Board of
Commissioners' regular meeting on January 15, 2008 to provide a presentation and general
update on ABC operations in Orange County. The presentation will give the Board the
opportunity to learn about such things as ABC's total gross sales, total profits, and total
disbursements.
In preparation for the meeting, Mr. Heffner has provided the attached letter and support
materials.
FINANCIAL IMPACT: There is no financial impact associated with receiving the presentation.
RECOMMENDATION(S): The Manager recommends that the Board receive the presentation
and to provide any questions or comments to Mr. Heffner and Mr. Sykes.
a
COUNTY OF ORANGE
ALCOHOLIC BEVERAGE CONTROI
122 HIGHWAY 70 EAST
HILLSBOROUGH, NORTH CAROLINA 272
919-732-3432
FAX: 919-732-5829
ocabc@mindspring. com
www.orangecountyabc.cnm
THOMAS HEFFNER, Chair
JUDYTHE DINGFELDER, Vice Chair
DANIEL W. SYKES, General Manager
November 12, 2007
Mr. Moses Carey, Chair
Board of Orange County Commissioners
200 South Cameron Street
Post Office Box 8181
Hillsborough, NC 27278
RE: Trial Plan for Distributing Net Profit
Dear Commissioner Carey:
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oar em ers
LEO ALLISON
JILL RIDK'Y-BLACKBURN
The Orange County ABC Board has developed a trial plan for distributing its net profits to
various beneficiaries while retaining a reasonable amount for expansion and working capital.
The plan also considers the scenarios of under and over estimating distributable income.
A spreadsheet and a narrative are attached for illustrative purposes and to explain the
calculations. After you have had the opportunity to review the plan, please let me know if
additional information is needed or if a meeting would be helpful.
If I can be of assistance, please feel free to call me at my office (929-0518).
Sincerely,
~~
Thomas He
Chair
Attachments: "A" Spreadsheet -Plan for Distribution of "Net Income Before Distributions",
dated 10/10/2007.
"B" Narrative for the Orange County ABC Board's Trial Distribution Pian, dated
10/10/2007.
CC: Members of the Board of Orange County Commissioners, Members of the ABC Board,
Laura Blackmon - CoLlnty Manager, Ken Chavious -County Director of Finance, Dan Sylces -
ABC General Manager, Colleena Clark -ABC Secretary to the Board and Accounting &
Administrative Manager
Page 1 of 1 page(s)
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Narrative for the Orange County ABC Board's Trial Distribution Plan, October 10, 2007
Explanation of Column A:
1. Column A will be the calculation used in the budgeting process in May/June preceding
the upcoming fiscal year.
2. Line 1 - "Projected Net Income Before Distributions" is derived from forecasted sales of
products and interest income, less the projected expenses involved.
3. Line 2 -because Retiree Health Insurance expense is considered by the BOCC to be a
distribution, this amount is added back to the net income amount.
4. Line 3 =line 1 plus line 2.
S. Line 4 -ABC Board's share: The ABC Board is self-sufficient, which means that all of
the ABC Board's funds are derived from income generated by the entity. Therefore, as
with any small business, a percentage of net income must be retained for expansion and
for working capital purposes. Currently, the Board has three major real estate projects
either in-progress or the planning stages (Renovation of the Village Plaza Store, new
office/distribution center and an additional ABC store for the southern side of
Hillsborough). Hopefully, the percentage retained by the Board can be reduced after these
capital expenditures have been completed.
6. Line 5 =line 3 minus line 4.
7. Lines 6 & 7 -Alcohol Law Enforcement & Alcohol Rehabilitation and Education
distributions. In accordance with NC General Statute 18B, paragraphs 80S-c(2) and c(3),
the Board is required to distribute S% of its remaining gross receipts for law enforcement
and 7% of the same for education (after making certain other statutory distributions). The
Board tends to provide substantially more than the amounts required by state statutes;
however, this plan limits the amounts to 1 S% each of net income. If the amounts
requested from law enforcement or education providers are less than 1 S%, then the
remainder flows through to the General Fund. These amounts are set in advance of the
fiscal year and do not change even if net income is exceeded or less than expected. It
should also be noted that the ABC Board is considering education distributions to entities
other than the public schools based on a grant process. The ABC Board will share the
education grant policy/procedure with the BOCC after it is fmalized.
8. Line 8 -Retiree Health Care Expense: This amount will be calculated by a third parry
actuary and will be known in advance for budgetary purposes. This amount is added back
because the BOCC allows this to be a distribution.
9. Line 9 =total of lines 6e, 7c and 8.
10. Line 10 =line 4 minus line 7.
11. Line 11 -General Fund distribution: This amount will be computed once for budgetary
purposes and again near fiscal year-end based on actual. projected net income. For
budgetary purposes, 9S% of the calculated amount will be guaranteed. Near the end of
Page 1 of 2 page(s)
Attachment "B"
a
Narrative for the Orange County ABC Board's Trial Distribution Plan, October 10, 2007
the fiscal year (probably June), the distribution will be re-computed using actual amounts
(actual through May plus June projections).
Explanation of Column B: Column B illustrates the near year-end calculation in the case where
net income will be more than originally expected (windfall). Given this scenario, the General
Fund and the .ABC Board will share the additional funds; however, distributions for law
enforcement and education will remain unchanged.
Explanation for Column C: Column C illustrates the near year-end calculation in the case
where net income will be less than originally expected (shortfall). Given this scenario, the
General Fund will only receive the amount originally guaranteed (no additional amount at year-
end); whereas, the ABC Board will retain less funds. Also, the law enforcement and education
distributions remain unchanged.
d
Page 2 of 2 page(s)
Attachment "B"