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HomeMy WebLinkAboutAgenda - 01-15-2008- Orange County Board of Commissioners Agenda Regular Meetuig Tuesday, January 15, 2008 7:30 p.m. F. Gordon Battle Courtroom Hillsborough, NC 27278 Note: Background IVlaterial on all abstracts available in the Clerk's Oftice Compliance with the "Americans with Disabilities Act" -Interpreter sereices and/or special sound equipment are available on request. Call the County Clerk's Office at 732-8181, extension 2130. If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at 732-8181, extension 2300 or TDD# 644-3045. L Aclclitions or Changes to the Agenda PUBLIC CII~IRGE ~lae Board of Commissioners pledges to the citizens of Orange Count} its t-espect. 77~e Boarcl casks its citizens to conduct themselves in a respectful, courteous rraanner, both with the Board and with fellow citizens. ~4t any time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restor ec~ the Chair will recess tlae rr~eetr'ng until such time that a genuine commitment to this public charge is observed All electronic devices such cas cell phones, pager,, sand computers should please be turned off or set to silent;`vibrate. 2. Public Comments (ZA~'e would appreciate you signing the pad ahead of time so that you are not overlooked.) a. Matters not on the Printed Agenda b. Matters on the Printed Agenda (These matters will be considered when the Board addresses that item on the agenda below.) 3. Proclamations/ Resolutions/ Special Presentations a. Affordable Housvi~ Performance Report The Board «Till receive the Atmual 1-lffordable Housing Performance Report from the Orange County Affordable Housing Advisory Board. b. ABC Board Report The Board will receive a report on ABC operations in Orange County from ABC Board Chair Thomas Heffner and Dan Sykes, the General Manager for ABC in Orange County. c. The Board will consider a resolution to approve the purchase of and acceptance by Orange County of an agricultural conservation easement for the Breeze family farm and authorize the Chair and the Clerk to sign the agreement, subject to final review by staff and the County Attorney. d. Proclamation Reco6nizin~ Climate Change Av~~areness Day The Board will consider a proclamation recognizing January 31, 2008 as Orange County Climate Change Awareness Day. e. Proclamation Ackno~vleclain~ FebruarS~ as "Human Relations 11~Iontli" The Board will consider a proclamation recognizing the month of February as "Human Relations Month" in Orange County and authorize the Chair to sign. 4. C"onsent Agenda a. Minutes The Board t~~ill consider correcting and/or approving the minutes from November 15, 19 (5:30 pm), 19 (7:30 pm) and December 3, 2007 as submitted by the Clerk to the Board. b. Appointments (1) Commission for the Environment -Reappointment The Board will consider making a reappointment to the Commission for the Environment. (2} Transportation Services Board - Reappovitments The Board will consider making reappointments to the Transportation Sen~ices Board. c. Motor Vehicle Property Tax Release/Refunds The Board will consider adoption of a refund resolution related to 72 requests for motor vehicle property tax release or refunds in accordance with North Carolina General Statutes. d. Motor ~jehicle Property Tax Release/Refund for Mebane Transport The Board u~•ill consider a refund request for motor vehicle billings for the years 2043-2006 from I~Zebane Transport per direction of the North Carolina Department of Revenue, Property Tax Division in the sum of $11,939.93. e. Applications for Property Tax Exemption/Exclusion The Board will consider eight (8) untimely applications for exemption/exclusion from ad valorem taxation for the 2007 tax year. f. Resolution Creating a Special Board of Equalization and Review The Board will consider a resolution providing for the appointment of a special board of equalization and review to carry out the statutory responsibilities of ensuring that tax lists and tax records comply with the provisions of the North Carolina I~~Iachineiy Act and recruit applicants. g. Property Tax Refunds The Board will consider adoption of a refund resolution related to three (3) requests fro property tax refund in accordance with N.C. General Statute 105-381. h. Property Tax Releases The Board will consider adoption of a resolution to release property values related to two (2) requests for property tax release in accordance with N. C. General Statute 105-381. i. Property Value Chanties The Board will consider approving value changes made in property values after the 2007 Board of Equalization and Revie«~ has adjourned. j. Acceptance of 2QQ7 Emergency Management Performance Grant (EMPG) Supplemental Funds The Board will consider accepting the Supplemental Award of $7,639.31 for the 2007 Emergency Management Performance Grant from the State Emergency Management Agency to help support the County emergency management progranmling and authorize the County Manager to sign pending final review by staff and the County Attorney. k. Receipt of Additional Funds from Orange County Partnership for Young Children for Child Care Health Consultant Projects The Board will consider accepting additional funds from Orange County Partnership for Y"oung Children for Child Care Health Consultant Projects. 1. Accept Funds from Kate B. Reynolds Foundation for Support of Healthy Carolinians of Orange C"ounty The Board will consider accepting funds for support of Health Carolinians of Orange County and authorize staff to create a grant ordinance for the management of the grant funds in the amount of $30,000 for 2008- 2010. m. Orange C"ounty Small Business Loan Pool The Board «~•ill consider approving byla«~ provisions pertaining to directors for the Orange County Small Business Loan Program (revised to include Orange County Financial Services Director as the eighth voting Board Member). n. Inter-local Agreement with the Town of Chapel Hill Regarding Cost Sharing of GIS Products and Services The Board will consider approving an inter-local agreement between Orange County and the Town of Chapel Hill for the mutual purpose of obtaining Geographic Information System (GIS) products from the Town's contracted services provider, Sanborn, Inc. and authorize the Chair to sign subject to final review by staff and the County Attorney. o. Memorandum of Understanding - Pai•tnershin to End Homelessness The Board will consider approving a Memorandum of Understanding with the Executive Team for the Partnership to End Homelessness and authorize the Chair to sign pending final review and approval by the County Attorney. p. Orange Cowity Housvig Bond Program Policy Amendment The Board will consider a proposed amendment to the Orange County Housing Bond Policy to amend the definition of eligible applicants to include for-profit organizations. q. Award of Housing Bond Funds to Chrysalis Foundation The Board will consider awarding housing bond funds in the amount of $130,000 to the Chrysalis Foundation to assist with construction costs for the Rusch Hollow Apartments and authorize the Manager in consultation with the County Attorney to enter into a Development Agreement. r. Amendments and Revision of the Orange County Persomiel Ordinance: Article I, Section 6.0 and 7.0, and Article III, Section 3.0 The Board will consider an amendment to Article I, Sections 6.0 and 7.0; revise _4rticle III, Section 3.0 and repeal the current Article III, Section 3.0; and to revie«~ the Administrative Rules and Regulations for Overtime Compensation. s. Tizanale Rural Planning Orga~uzation (TARPO) Memorandum of Understanding The Board will consider approving the amended Memorandum of Understanding for Cooperative, Comprehensive and Continuing Transportation Planning and the Establishment of a Rural Planning Organization for jurisdictions in the Triangle Region. t. Phase II Hillsborough Area-Orange County Strategic Growth Plan: Interlocal Agreement The Board will consider approving a contract with Clarion Associates for Phase II of the Hillsborough Area- Orange County Strategic Growth Plan: Preparation of an Interlocal Agreement. u. Contract Amendment -Education Facilities Imt~act Fees Technical Study The Board will consider an amendment to the contract Timeline (Exhibit B) of the Education Facilities Impact Fees Technical Study contract with TischlerBise, Inc. and authorize the Manager to sign. v. Fiscal Year 2007-08 Budget Amendment #6 The Board «~~ill consider approving budget and capital project ordinance amendments for fiscal year 2007-08. w. Annual C"ontributions to Outside Agencies: Target Funding Allocation and Application Evaluation C:'ritei-ia The Board will consider recommendations on establishing a target funding allocation for outside agencies for FY2008-09 and authorizing evaluation guidelines for applications to be received by the Human Services Advisory Commission. x. Award for Security Design Services, .Justice Facility The Board «-ill consider awarding a contract for design services to Risk Management Associates, Inc. related to the physical security systems for the Orange County Justice Facility construction and expansion; and authorize the Manager to sign. y. Contract Modifications: County Campus The Board will consider approving a resolution regarding the Agreements for Purchase and Sale of the Office Building and the Library and the Agreement for Construction Manager at Risk Services (the "Agreements"), as modified per the Attachments. z. Alamance County/Orange County Boundary Line Resolution The Board will consider adoption of a resolution that, in conjunction with a similar resolution of the Alamance County Board of Commissioners, «~ill petition the State of North Carolina to conduct a resurvey of the ambiguous boundary line between Orange County and Alamance County. 5. Public Hearings b. Regular Agenda a. Nett Steps for Farmers' Market Based on Mediation Process The Board u~•ill consider discussing the newt steps relative to the administration and operation of a Farmers' Market at the Public Market House. b. Landfill Gas Recovery Process Options The Board will consider follow-up on the December 11, 2007 Board of Commissioners meeting regarding direction to staff to meet with University of North Carolina stat~to negotiate a 11~Iemorandum of Understanding for the purpose of development of a gas recovery project at the Orange County Landfill and authorize the Chair to sign the memorandum. c. The Bluffs at Moorefields - Prelimuiary Plan The Board will receive Administration and Plamling Board recommendations on and consider approval for the Preliminary Plan for the Bluffs at Moorefields Subdivision. 7. Reports S. Board Continents 9. C"omity 117anager's Report 10. Appointments a. Commission for Women -New Appointments The Board will consider making new appointments to the Commission for tA~omen. b. Local Revenue Options Education 4dvisory Committee The Board will consider making appointments to the Local Revenue Options Education Advisory Committee. c. Transportation Services Board -New Appointments The Board t~~ill consider making netu appointments to the Transportation Services Board. 11. Information Items 12. Closed Session "Pursuant to G.S. § 143-318.11(a)(3) "to consult «~ith an attorney retained by the Board in order to preserve the attorney-client privilege between the attorney and the Board." 13. adjournment Note: Access the cagenc~a through the County's web site, www.co.o~°crnge.nc.acs Orange County water supply reservoir water levels Available information as of 4:00 PM, Thursday, January 10, 2008 Lake tarange • Water level has risen to a level 78.0" below spilling, and, as of January 8th, the Eno Capacity Use restrictions have been revised upward to Stage IV withdrawals and instream flow releases • Water storage capacity remaining is 45.3°~ {215 million gallons} • Approximately 80 days of water supply remaining (at Capacity Use specified release rate} • The Hillsborough gage indicates that recent Eno River flows have varied between 2.0 and 150.0 cfs {approximately 1.3 to 97 mgd}. Instream flow has varied from well above to well below the median flow levels far this time of year. • Orange Alamance continues to operate its water plant with average withdrawals of 300,000 gallons per day, each Monday, Tuesday and Wednesday. West Fork Reservoir (as of 01 /09/2008 • Water level is 89" below spilling • Water storage capacity remaining is 53.4°~ • Approximately 203 days of water supply remaining (assuming Town's current release rate (2.0 cfs, 1.3 mgd}. • Since 9111/07, the Town has been releasing a level of flow into the river in excess of its minimum instream flow release. • As of 10/22107, the Town's water customers are in Stage I -voluntary water restrictions. oWASA Reservoirs {as of shown for 01/1012008} • Water level at Cane Creek Reservoir is 14'-3"" below full • Water level at University Lake is 6'-8" below full • Total remaining water storage capacity is approximately 42.8 °~ • Approximately 235 days of water supply remaining (at current 30-day average daily demand [6.5 million gallons per day]} • On October 18, 2007 OWASA and the local governments having civil jurisdiction over OWASA customers implemented OWASA's Stage II Water Shortage restrictions. National Weather ServicelNoAA Regional Precipitation data {as of 11912008) finches above f+1 or below f-1 normal) RDU Piedmont-Triad -1.12" since January 1, 2008 -0.99" since January 1, 2008 ~-liscellaneous notes 1. Please note that the rainfall deficits noted above show only deficits from January 2008, and do not reflect deficits that remained at the end of 2006 and 2007. USGS ground water specialists and hydrageologists recently speculated that North Carolina as a whole needs 30 to 40" of rainfall by April 2008 to break the drought. 2. The NC Draught Management Advisory Council drought map, updated January 10, 2008, indicates that the entirety of Orange County lies within the area characterized as experiencing "exceptional drought" (the most severe drought classification used}. 3. Given that: 1 }Orange Alamance's withdrawals are now averaging well below historical levels (averaging approximately 130,000 gallons per day}; 2} Piedmont Minerals withdrawals are but a tiny fraction of its historical levels of withdrawal; and 3) Hillsborough has been releasing well above its minimum required release, the water level at Lake Orange -though quite low - is well above what might be expected with the current drought situation.