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HomeMy WebLinkAboutAgenda - 06-10-2014 - 6ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 10, 2014 Action Agenda Item No. 6 SUBJECT: Follow -up discussion of the Manager's Recommended FY 2014 -19 Capital Investment Plan (CIP) DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y /N) No Services ATTACHMENT(S): Attachment A. Efland- Cheeks Community Center Upfit, CIP Page 39A(New Project - on Green colored paper) INFORMATION CONTACT: Michael Talbert, County Manager, (919) 245 -2308 Clarence Grier, Assistant County Manager /CFO (919) 245 -2453 Paul Laughton, Finance and Administrative Services (919) 245 -2152 PURPOSE: To continue discussion and provide staff direction on the Manager's Recommended FY 2014 -19 Capital Investment Plan. BACKGROUND: The Manager's Recommended FY 2014 -19 Capital Investment Plan (CIP) was presented to the Board of County Commissioners on March 11, 2014 and follow -up discussion occurred as part of the April 10, 2014 and May 15, 2014 work sessions, as well as after the May 29, 2014 Public Hearing. Staff presented revised CIP Project pages to the Board for discussion and review at the MaX 29, 2014 meeting, and based on feedback and direction from the Board during the May 29t meeting, the following new County CIP project (Efland- Cheeks Community Center upfit) is provided as Attachment A for discussion at tonight's budget work session: County Project • Efland- Cheeks Community Center Upfit (New Project) - reflects a new project to provide an upfit/interior renovation to the current Efland- Cheeks Community Center in Year 6 (FY 2019 -20), including new equipment and furnishings, as well as area landscaping, at a total cost of approximately $424,581. This project increases the debt service by approximately $37,464 per year beginning in Year 7. Follow -Up Items: Jail Capacity Update — Staff and consultants have confirmed a recommended facility capacity range of between 144 and 216 beds. This recommendation is fluid around the variables of capacity expansion, the acceptance and economics of housing Federal detainees, the operational consideration of the next Sheriff, and the findings of the Jail Alternatives Work Group. Additional information regarding the estimated costs of this capacity range will be provided during the June 10, 2014 work session. The current CIP information is adequate for the most intense initial build program should the Board choose this option. Staff will return in the fall with an update once the Jail Alternatives Work Group finalizes its recommendations, the new Sheriff provides input and operational direction, and the Request for Qualifications (RFQ) process to identify the project designer is underway. Staff estimates that the Board will be presented with an award for the designer in January, 2015. Preliminary Renovation Planning Funds for Older Facility Needs — the Chapel Hill - Carrboro City Schools submitted a request on April 22, 2014 requesting $750,000 in preliminary renovation planning funds related to older facility needs. County staff has contacted Orange County Schools related to their possible planning fund needs, and this information will be presented to the Board of County Commissioners when a response is received. FINANCIAL IMPACT: There is no immediate financial impact associated with the FY 2014 -19 Capital Investment Plan. It is a long -range financial planning tool with a financial impact in FY 2014 -15, if the first year of the CIP is approved by the Board of County Commissioners with the adoption of the Annual Operating Budget. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners continue their review and discussion of the Manager's Recommended FY 2014 -19 Capital Investment Plan and provide direction to staff. This project would provide an upfit/interior renovation to the current facility, including new equipment and furnishings, as well as area landscaping, in Year 6 39A Attachment A County Capital Projects Fiscal Years 2014 -19 Project Name Ef/and- Cheeks Community Center Upfit Project Status New Functional Service Area Governing and Management Starting Date 71112019 Department Asset Management Services /DEAPR Completion Date 1213112019 Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6 Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to Project Budget Funding 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 2018 -19 Total Year 10 Appropriation Professional Services Construction /Repairs /Renovations - 34,336 Equipment/Furnishings - 327,745 - 62,500 Total Project Budget - - - - - - 424,581 General Fund Related Operating Costs Personnel Services Operations - 109,736 New Debt Service - 54,500 Total Operating Costs - 149,854 - - - - - 314,090 Revenues /Funding Source General Fund - Debt Service Transfer from General Fund - 149,854 Debt Financing - 198,572 - 390,245 Total - - - - - - - 738,671 Project Description /Justification This project would provide an upfit/interior renovation to the current facility, including new equipment and furnishings, as well as area landscaping, in Year 6 39A