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HomeMy WebLinkAbout2014-505 Aging - Town of Chapel Hill for RSVP $12,300 RFC, VRD] JUN :8Z 15 11�NORTH CAROLINAL3Y: PERFORMANCE AGREEMENT ORANGE COUNTY THIS AGREEMENT, made and entered into by and between the TOWN OF CHAPEL HILL, a North Carolina Municipal Corporation,405 Martin Luther King Jr.Boulevard,Chapel Hill,North Carolina,hereinafter referred to as "Town"and Orange County by and through the RSVP 55+Volunteer Program.,2551 Homestead Road,Chapel Hill, North Carolina 27516,hereinafter referred to as"RSVP" or"Contractor." WITNESSETH That for and in consideration of the mutual promises and conditions set forth below,the Town and RSVP agree: WHEREAS, RSVP provides services to match individuals over 55 years of age with volunteer opportunities in the Chapel Hill community;and WHEREAS,RSVP enhances and promotes public welfare;and WHEREAS,it is in the interest of the Town that said program be assisted by the Town and thereby be available to the residents of the Town,and said program addresses an important community human services need,as identified by the Town's Human Services Advisory Board; NOW,THEREFORE,in consideration of the above and the mutual covenants and conditions hereinafter set forth,the Town and RSVP agree as follows: TOWN SUPPORT: RSVP agrees to provide the services described in the Work Statement of this Agreement attached hereto and incorporated herein by reference. By resolution 2014-06-23/R-2.1 the Town Council appropriated the sum of Twelve Thousand Three Hundred Dollars($12,300.00)to RSVP for fiscal year 2014-15.The Town does not obligate itself to provide any other support to RSVP this fiscal year or in succeeding years. The Parties agrees to indemnify and hold harmless each other and their officers,agents and employees to the extent provided by North Carolina law from all loss, liability, claims or expense (including reasonable attorney's fees)arising from bodily injury,including death or property damage to any person or person caused in whole or in part by the negligence or willful misconduct of the other under this Agreement,except to the extent same are caused by its own negligence or Non-Discrimination: The Contractor shall administer all functions without discrimination because of race, creed,sex,national origin,age,economic status,sexual orientation,gender identity or gender expression. PAYMENT AND DOCUMENTATION: The appropriation shall be paid to RSVP in semi-annual installments at the end of each half-year period in which services were provided,pursuant to the Work Statement attached hereto. Each semi-annual installment will be for Six Thousand One Hundred Fifty Dollars($6,150.00). The Town's obligation to make each payment is contingent upon receiving satisfactory documentation and accounting of expenditures as detailed in the attached Work Statement. FINANCIAL RECORDS: RSVP agrees to furnish the Town with semi-annual financial statements as detailed in the attached Work Statement. In addition, RSVP agrees to allow the Town to inspect its financial books and records upon reasonable notice during normal working hours. WORK STATEMENT: RSVP agrees to provide those services described in the Work Statement attached hereto and incorporated herein by reference,to residents of Chapel Hill and to maintain a high level of professionalism in the provision of these services. r 4' TERMINATION FOR CAUSE: In the event that RSVP shall cease to exist as an organization or shall enter bankruptcy proceedings, or be declared insolvent,or liquidate all or substantially all of its assets,or shall significantly reduce its services or accessibility to Chapel Hill residents during the term of this Agreement;or in the event that RSVP shall fail to render a satisfactory accounting as provided herein, then and in that event the Town may terminate this Agreement and RSVP will return all payments already made to it by the Town for services which have not been provided or for which no satisfactory accounting has been rendered. :F This Contract is between the Town of Chapel Hill and Orange County,by and through,the RSVP Program for a Performance Agreement. IN WITNESS WHEREOF, the parties hereunto cause this agreement to be executed in their respective names. ORANGE COUNTY,BY AND THROUGH, THE RSVP PROGRAM SIGNATURE PRINTED NAME &TITLE r ��% AT Tt ST PRINTED NAME & IT TOWN OF CHAPEL HILL IJ Pkrfty T HEAD OF DEPUT OWN MANAGER �F ATTEST BY TOWN CLERK: 0 r x TOWN CLERK TOWN SEAA� Town Clerk attests date this the-3V day of 40M , 20 Approved as to Form an thorization TOWN L L S AFF This instrument as een re-audited in the manner required by the Local Government Budget and Fiscktojftrol F NCE OFFI R ORANGE COUNTY This instrument has been approved as to technical content. oa,tccC•.l Dept ent Director This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal control Act. ' Office of the Finance Director Thi strunjent has been approved as to form and legal sufficiency. Of ce of the ounty A torney Attached to that certain PERFORMANCE AGREEMENT dated 2014,between the Town of Chapel Hill and Orange County by and through the RSVP 55+Volunteer Program: Service will be provided consistent with the Scope and Units of Service described in the Funding Application effective July 1,2014 through June 30,2015. WORK STATEMENT For Orange County by and through the RSVP Program,hereinafter referred to as"RSVP": I. RSVP agrees to provide services to match volunteers with nonprofit agencies in Chapel Hill. H. It is mutually agreed upon by both parties that in the performance of this Agreement,RSVP will: Provide recruitment and referral services for nonprofit agencies to match individuals over 55 years of age with volunteer opportunities in the Chapel Hill community. Identify community needs and develop volunteer placements to meet those needs. III. Town funds may be utilized by RSVP for supplies,equipment and staff time for the operation of the volunteer program. IV. RSVP will provide the Town with semi-annual reports which should be directed to Jackie Thompson,Human Services Coordinator, including demographic information on Chapel Hill, Carrboro, and Orange County residents served. These reports will also include a budget breakdown showing expenditures of Town appropriations. The reports shall include the amount of expenditures during the reporting period and year-to-date amounts, the number of individuals receiving services during reporting period and year-to-date numbers. Semi-annual reports will be due on January 17,2015 and July 17,2015. V. The Town will reimburse RSVP for the above services in accordance with the terms and conditions of this Performance Agreement.