HomeMy WebLinkAboutAgenda - 06-24-2008-4nORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 24, 2008
Action Agenda
Item No. ~~r
SUBJECT: Authorization to Award Bid: Construction of Leachate Sewer Line from MSW
Landfill on Eubanks Road to Existing Sewer Line on Mill House Road
DEPARTMENT: Purchasing and Solid Waste PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
INFORMATION CONTACT:
Pam Jones, 245-2652
Gayle Wilson, 968-2885
PURPOSE: To consider authorizing the Purchasing and Central Services Director to award a bid for the
construction of a sewer line during the Board's summer break and to report the outcome in August 2008.
BACKGROUND: The existing landfill located on the south side of Eubanks Road was placed in operation
in June/July 1995. Federal and State regulations require leachate collection, which at the Orange County
Landfill is collected in a leachate lagoon. Leachate is then pumped into a 3,500-gallon tank truck and
transported to Orange Water and Sewer Authority (OWASA) for disposal and treatment. As an
alternative to this pumping and hauling, the Solid Waste Department proposed to construct a sewer line to
receive the leachate, replacing the need for hauling.
In May 2005, the BOCC awarded an engineering services contract to Phil Post & Associates to design,
permit, obtain all necessary easements, oversee bidding, construction, and startup of a gravity sewer line
for the disposal of leachate generated through normal operations at the Eubanks Road Landfill. Following
the design and permitting, the County was unable to obtain a necessary private easement. In August.
2007, the BOCC authorized. additional measures to acquire the easement if negotiations were not
successful. However, months of intermittent negotiations appear to have yielded a successful acquisition
without the need for legal action.
Once the signatures are obtained and the final paperwork recorded, the bidding process will commence,
with the receipt of bids anticipated by early to mid July. The completion of the sewer line is in the critical
path for Animal Services Facility work that will continue through the summer. For this purpose, the Board
is being requested to allow the Purchasing Director to award the bid for sewer construction during the
Board's summer break and report the outcome in August when the Board reconvenes.
FINANCIAL IMPACT: Funds in the amount of $284,000 are budgeted and currently available in FY 2007-
08 Solid Waste Management Budget for construction of the leachate sewer project.
RECOMMENDATION(S): The Manager recommends that the Board authorize the Purchasing and
Central Services Director to award a bid for construction of a sewer line as indicated above and to report
the outcome to the Board in August 2008.