HomeMy WebLinkAboutAgenda - 06-24-2008-4mORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 24, 2008
Action Agenda
Item No. ~- - ~l
SUBJECT: Bid Award: Transportable Bleachers
DEPARTMENT: Purchasing and Recreation PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Bid Tabulation
INFORMATION CONTACT:
Pam Jones, 245-2652_
Lori Taft, 245-2673
PURPOSE: To consider awarding a bid for a pair of transportable bleachers for the West Ten
Soccer Complex to Charron Sports of Liberty, South Carolina.
BACKGROUND: Funds were allocated in the West Ten Soccer Complex project budget for the
purchase of transportable bleachers. The bleachers will be used for the championship field and
will be placed on a cement pad overlooking the field. This pad will be handicapped accessible.
If necessary, the bleachers can be moved within the site to serve spectators on another field in
the event a championship game is scheduled there. The bleachers, cannot be moved to a
location off site without being disassembled. Each of the two sets of bleachers is 10 rows deep
and 24' long. The bleachers include guardrails and riser planks on rows 4 - 10. Each will seat
160 people. Specifications for these bleachers have been approved by the Planning
Department. The Gravelly Hill Middle School has bleachers for athletic facilities located there,
but they are not transportable.
Orange County's requirements were advertised on its website and four vendors were solicited
for Orange County's informal bid number 1534. Three vendors submitted bids. Pursuant to the
attached bid tabulation, Charron Sports of Liberty, South Carolina submitted the lowest
responsible bid that was responsive at a delivered cost of $33,656.
FINANCIAL IMPACT: Total purchase price, if approved by the Board, would be $33,656.
Sufficient funds were allocated within the West Ten Soccer Complex project budget to purchase
the bleachers outright.
RECOMMENDATION(S): The Manager recommends that the Board award a bid for two sets
of transportable bleachers at a total cost of $33,656 to Charron Sports of Liberty, South Carolina
and authorize the Purchasing Director to execute the necessary paperwork.
2
BID TABULATION
BID # 1544
BID FOR: TRANSPORTABLE BLEACHERS
CLOSING DATE: 6-6-2008
CLOSING TIME 4:00 PM
10ROWX24'
VENDOR BLEACHER
BSN SPORTS
DALLAS, TX $28,500.00
CHARRON SPORTS
LIBERTY, SC $27,606.00
KAY PARKER, CORP
JANESVILLE, IA $27,404.00
BID AWARDED TO:
BID PRICE:
BUDGETED AMOUNT:
WHEEL KITS
$8,500.00
$6,050.00
$6800.00
TOTAL BID
DELIVERED .
$37, 000.00
.$33,656.00
$34,155.00