HomeMy WebLinkAboutAgenda - 09-16-2014 - 7aORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 16, 2014
Action Agenda
Item No. 7 -a
SUBJECT: Bid Award —Hook Lift Truck for Solid Waste
DEPARTMENT: Solid Waste Management PUBLIC HEARING: (Y /N) No
Financial Services
ATTACHMENT(S):
Pricing Sheet
INFORMATION CONTACT:
Gayle Wilson, Solid Waste, 919 -968-
2885
Clarence Grier, 919 - 245 -2453
1
PURPOSE: To consider awarding a bid to Freightliner of Austin, 1701 Smith Road, Austin, TX
for a Hook Lift Truck for the Recycling Division of the Solid Waste Management Department.
BACKGROUND: The 2014 -15 budget calls for the replacement of a Hook -Lift Truck. This truck
will be used to service the recycling compactors at Walnut Grove Convenience Center, the
cardboard compactor at the landfill, and all of the purple rigid plastic roll -off containers at the
County's five (5) solid waste convenience centers and five (5) recycling drop off sites. The
current truck continuously requires repair and maintenance and has outlived its useful life. This
new hook truck will help to ensure continuity of the collection schedule and can be used as an
emergency backup service vehicle in emergencies.
North Carolina General Statute (NCGS) 143- 129(e)(3) allows local governments to make
purchases through a competitive bidding group purchasing program, which is a formally
organized program that offers competitively obtained purchasing services at discount prices to
two or more public agencies. The Texas Local Government Purchasing Cooperative
(BuyBoard) is a cooperative purchasing group that meets the requirements of NCGS 143 -
129(e)(3). The specific contract number is BuyBoard Contract #430 -13. The terms of the
contract call for items to be sold and serviced through a local dealer bid. Triad Freightliner and
Carolina Environmental Systems have been identified as the local dealers.
Staff compiled a list of specifications that meet the County's needs and compared these
specifications to information units bid by The Texas Local Government Purchasing Cooperative.
There were no noted deficiencies and staff determined that all specifications met the County's
needs. The recommended unit consists of a 2015 Freightliner 122SD Cab and Chassis with a
Swaploader 650 Hook Lift at a total cost of $ 193,225. The pricing sheet is attached.
FINANCIAL IMPACT: The purchase price of the Hook Lift Truck along with recommended
options is $193,225. Sufficient funds ($214,055) were appropriated in the adopted FY 2014 -15
Solid Waste budget to purchase the equipment.
RECOMMENDATION(S): The Manager recommends that the Board award the bid to
Freightliner of Austin, 1701 Smith Road, Austin, TX for the purchase of a Hook Lift Truck at a
delivered cost of $193,225.
FREIGHTLINER
OF AUSTIN
1701 Smith Rd. (Hwy. 183 So.l
Bus: 512- 389 -0000
Austin, Texas 78721
FAX: 512- 389 -2663 Invoice Number
PAYOFF TO:
Wats: 1 -800- 395 -2005 r
Date: 7 -22 -2014
PURCHASING NAME TEiEPHONE
Orange County 919 - 932 -2988
200 S Cameron St I Hillsborough INC 127278
YEAR
2015
MAKE
Freightliner
1MVU L/uUuy
129Sb Order
TOTAL
MILEAGE:
PAYOFF TO:
Trade Allowance
Tx Buy Board
Trading Difference
Safes Tax
Freightliner Coronado 1225D chassis
139,02b.U0
per e s requested to include pusher axe
QUOTED BY:
and ext engine, trans warranty
wap oa er HOOK lift model per quote
Body Type:
Provided by CES [-21-2U14
bpare alum wheels
,
Federal Excise Tax
uy board tee
Statelnsp.:
TOTAL SALE PRICE
193,225.00
DATED: LIEN AMOUNT $
License:
payoff on Trade
DRAFT FOR $
Title:
Isc almer ot Warranties
Any warranties on the products sold hereby are those made by
the factory. The Seller, Freightliner of Austin. hereby
expressly disclaims all warranties, either expressed or implied
Including any Implied warranty of merchantability or fitness
for a particular purpose, and Freightliner of Austin, neither
assumes nor author €zes any other person to assume for it any
liability In connection with the sale of this vehicle.
DRAFT TH RU:
Transfer:
Loss DepDSlt
ADDRESS:
Total Balance Due
193,225.00
CUSTOMER SIGNATURE
SALESMAN SIGNATURE
COKTRACNM. DISCLOSURE STATEMENT FOR USEDYEHICLE ONLY. `The Information you see on the window fort for this vehfofe is part of this contract. information on the window form owerrieds any contrary provisions In the contract of sate.'
R MAKE B DI)Y VIN
LICENVE P TE
TOTAL
193,225.00
PAYOFF TO:
Trade Allowance
ADDRESS:
Trading Difference
Safes Tax
GOOD UNTIL:
Vehlele Inventory Tax
QUOTED BY:
License Fee
SHOW LEIN TO:
Body Type:
Documentary Fee
ADDRESS:
License Wt.:
Federal Excise Tax
Statelnsp.:
TOTAL SALE PRICE
193,225.00
DATED: LIEN AMOUNT $
License:
payoff on Trade
DRAFT FOR $
Title:
Ext. Sor4ce Agreement
DRAFT TH RU:
Transfer:
Loss DepDSlt
ADDRESS:
Total Balance Due
193,225.00