HomeMy WebLinkAboutAgenda - 09-16-2014 - 6cORD- 2014 -034
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 16, 2014
Action Agenda
Item No. 6 -c
SUBJECT: Application for North Carolina Education Lottery Proceeds for Chapel Hill —
Carrboro City Schools (CHCCS) and Contingent Approval of Budget
Amendment # 1 -A Related to CHCCS Capital Project Ordinances
DEPARTMENT: Financial Services PUBLIC HEARING: (Y /N) No
ATTACHMENT(S):
Attachment 1: CHCCS — Debt Service
Application
INFORMATION CONTACT:
Clarence Grier, (919) 245 -2453
1
PURPOSE: To approve an application to the North Carolina Department of Public Instruction
(NCDPI) to release funds from the NC Education Lottery account related to FY 2014 -15 debt
service payments for Chapel Hill — Carrboro City Schools, and to approve Budget Amendment
#1 -A (amended School Capital Project Ordinances), contingent on the State's approval of the
application.
BACKGROUND: Both School Systems have previously presented approved resolutions from
their respective Boards requesting that the County modify its Capital Funding Policy by applying
accumulated lottery funds for debt service payments, and permitting current year withdrawals
immediately after the State's quarterly lottery fund allocations. This expedites both the
application process and the receipt of funds for the school systems.
Currently, the accumulated available lottery funds for Chapel Hill — Carrboro City Schools
(CHCCS) is $137,920. The attached application requests the State to release lottery funds to
cover debt service for the Chapel Hill — Carrboro City School system.
Budget Amendment #1 -A provides for the receipt of the Lottery Funds, contingent on State
approval of the application, and substitutes the amount of Lottery Funds approved for debt
service as additional Pay -As- You -Go (PAYGO) funds for FY 2014 -15 for CHCCS capital needs
and projects, and amends the budgets for the following CHCCS capital projects:
Chapel Hill — Carrboro City Schools ($137,920):
ADA Requirements ($22,828) — Project # 54000
Revenues for this project:
Appropriated for this project:
Current FY
2014 -15
FY 2014 -15
Amendment
FY 2014 -15
Revised
From General Fund (PAYG)
$242,788
$22,828
$265,616
Total Project Funding
$242,788
$22,828
$265,616
Appropriated for this project:
Mechanical Systems ($115,092) — Project # 54006
Revenues for this project:
Current FY
2014 -15
FY 2014 -15
Amendment
FY 2014 -15
Revised
General Renovations
$242,788
$22,828
$265,616
Total Costs
$242,788
$22,828
$265,616
Mechanical Systems ($115,092) — Project # 54006
Revenues for this project:
A ppropriated for this project:
Current FY
2014 -15
FY 2014 -15
Amendment
FY 2014 -15
Revised
From General Fund (PAYG)
$1,547,078
$115,092
$1,662,170
Lottery Proceeds
$959,247
$0
$959,247
Total Project Funding
$2,506,325
$115,092
$2,621,417
A ppropriated for this project:
FINANCIAL IMPACT: The total Lottery Fund amount requested from the State for Chapel Hill -
Carrboro City Schools is $137,920.
RECOMMENDATION(S): The Manager recommends the Board approve, and authorize the
Chair to sign, the application for NC Education Lottery Proceeds; and approve Budget
Amendment #1 -A receiving the Lottery Funds and the amended CHCCS Capital Project
Ordinances, contingent on the State's approval of the application.
Current FY
2014 -15
FY 2014 -15
Amendment
FY 2014 -15
Revised
Equipment
$2,506,325
$115,092
$2,621,417
Total Costs
$2,506,325
$115,092
$2,621,417
FINANCIAL IMPACT: The total Lottery Fund amount requested from the State for Chapel Hill -
Carrboro City Schools is $137,920.
RECOMMENDATION(S): The Manager recommends the Board approve, and authorize the
Chair to sign, the application for NC Education Lottery Proceeds; and approve Budget
Amendment #1 -A receiving the Lottery Funds and the amended CHCCS Capital Project
Ordinances, contingent on the State's approval of the application.
Attachment 1
APPLICATION
PUBLIC SCHOOL BUILDING CAPITAL FUND
NORTH CAROLINA EDUCATION LOTTERY
County
LEA:
Orange County
Chapel Hill - Carrboro City Schools
Address: P.O. Box 8181, Hillsborough, NC
Approved:
Date:
Contact Person: Clarence Grier
Title: Assistant County Mgr /CFO
Phone: (919) 245 -2453
Project Title: FY 2014 -15 Debt Service (Fall 2006 Private Placement)
Location:
Type of Facility:
North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North
Carolina State Lottery Fund be transferred to the Public School Building Capital Fund in accordance
with G.S. 115C- 546.2. Further, G.S. 115C -546.2 (d) has been amended to include the following:
(3) No county shall have to provide matching funds...
(4) A county may use monies in this Fund to pay for school construction projects in local school
administrative units and to retire indebtedness incurred for school construction projects.
(5) A county may not use monies in this Fund to pay for school technology needs.
As used in this section, "Public School Buildings" shall include only facilities for individual schools that
are used for instructional and related purposes, and does not include central administration,
maintenance, or other facilities. Applications must be submitted within one year following the
date of final payment to the Contractor or Vendor.
Short description of Construction Project: Debt Service associated with Fall 2006 Private Placement -
issued December 2006 for Chapel Hill - Canrboro City Schools (Carrboro High School)
Estimated Costs:
Purchase of Land $
Planning and Design Services
New Construction
Additions / Renovations
Repair
Debt Payment / Bond Payment
TOTAL $
Estimated Project Beginning Date: July 2014
137,920.00
137,920.00
Est. Project Completion Date: June 2015
We, the undersigned, agree to submit a statement of state monies expended for this project within 60
days following completion of the project.
The County Commissioners and the Board of Education do hereby jointly request approval of the above
project, and request release of $ 137,920.00 from the Public School
Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the
parameters of G. S. 115C -546.
(Signature — Chair, County Commissioners) (Date)
(Signature — Chair, Board of Education) (Date)
Form Date: July 01, 2011
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