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HomeMy WebLinkAboutAgenda - 03-21-1995 - VIII-D 1 ORANGECOUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 21, 1995 Action Agenda Item# ut-D SUBJECT: Personnel Ordinance Revision-Trainee Appointments DEPARTMENT: Personnel PUBLIC HEARING: Yes X No ATTACHMENT(S): INFORMATION CONTACT: Elaine Holmes, Personnel Director Draft Revisions to Personnel Ordinance, Extension 2550 Article II, Trainee Appointment and Article V, Salary of Trainee TELEPHONE NUMBERS: Hillsborough - 732-8181 Durham - 688-7331 Mebane - 227-2031 Chapel Hill - 967-9251/9684501 PURPOSE: To consider draft revisions to the Orange County Personnel Ordinance sections covering "Trainee Appointment" and "Salary of Trainee." These are proposed to support appointment of an Environmental Health Specialist Trainee in the Orange County Health Department. BACKGROUND: The Board of Commissioners approved a new Environmental Health Specialist position effective in December 1994. That new position has been filled by an internal transfer of an Environmental Health Specialist. Personnel has recruited extensively for the remaining vacant Environmental Health Specialist position. Over the last four months, recruitment has not yielded a candidate who is available for employment and meets the minimum education and experience requirements for the position. In general, counties in North Carolina have had difficulty filling Environmental Health Specialist positions. This is due in part to the minimum qualification requirements mandated by Article 4, Chapter 90A of the General Statutes of North Carolina. The North Carolina Association of County Commissioners 1995 Legislative Goals supported by the Board of Directors for consideration included a proposed goal to: 2 Support legislative review to determine if overly stringent employment and certification requirements impose handicaps on the ability of counties to hire qualified Environmental Health Specialists. In view of the recruitment situation and State requirements, the State Department of Human Resources has advised filling the position with a trainee appointment. The current Personnel Ordinance includes provision for a trainee appointment. There has not been a need to use this type of appointment for several years. Prior to use of a trainee appointment, the Ordinance sections relating to trainee appointments need to be updated and clarified. The proposed changes include: - Clarifying that a trainee appointment may extend beyond the maximum length of the probationary period. - Specifying that an employee appointed as a trainee who does not satisfactorily meet the minimum qualification requirements of the class during the established trainee period is terminated. - Adding a provision that a trainee salary progression may include salary increases at predetermined intervals during the trainee appointment period. - Specifying that a trainee salary may not be adjusted to the minimum of the salary range for the class until the minimum qualification requirements have been completed. With the approval of the proposed Personnel Ordinance changes, the Health Department may fill the Environmental Health Specialist position with a trainee, if the current recruitment does not yield candidates who meet the requirements for regular appointment. RECOMMENDATION: The Manager recommends the Board adopt the proposed Personnel Ordinance revisions effective April 1, 1995 FAPEMTRAINEEA.WPD 3 t Attachment Draft Revisions Orange County Personnel Ordinance Article II, Section 5.3, Trainee Appointment 5.3 Trainee Appointment A trainee appointment may be made to a permanent position in any class for which the specification includes special provisions for a trainee progression leading to regular appointment. An employee may not remain on a trainee appointment beyond the time when the minimum qualification requirements for the class are met. After the employee has successfully completed all edueatien and expefienee minimum qualification requirements, . the employee will be granted permanent status or probationary status if the employee has not yet satisfied the probationary period requirement. If the period of trainee appointment equals or exceeds the maximum probationary period, permanent status must be is given immediately or-be separated. upon completion of the minimum qualification requirements for the class. If the employee fails to satisfactorily meet the minimum qualification requirements for the class during the established trainee appointment period,the employee is terminated. If an employee with permanent status in a position in one class accepts a trainee appointment to a position in another class,the employee waives permanent status for the duration of the trainee appointment. The employee may regain permanent status either through successful completion of the trainee appointment or transfer to a position in another class for which he or she meets the minimum qualification requirements. Article V, Section 6.0, Salary of Trainee 6.0 SaIM of Trainee With the approval of the County Manager,Anew an employee who does not meet all of the established minimum qualification requirements for the class may be appointed as a trainee at ag" salary no more than two steps below the minimum salary established for the position. The employee shall continue to receive a reduced salary during the pr-ObatieaaFy trainee appointment period until the appointing department head 4 i the-He"efr. employee has met the minimum qualification requirements of the class, at which time the employee is moved to the minimum salary of the salary range established for the class. The trainee salary progression may include salary increases at predetermined intervals during the trainee appointment period. However,the trainee salary will not be adjusted to the minimum of the salary range for the class until all minimum qualification requirements for regular appointment have been completed. When the employee with a trainee appointment has successfully met the minimum qualification requirements for the class,the salary is increased to the minimum salary of the salary range. *6? 3 Attachment Draft Revisions Orange County Personnel Ordinance Article II, Section 5.3, Trainee Appointment 5.3 Trainee Appointment A trainee appointment may be made to a permanent position in any class for which the specification includes special provisions for a trainee progression leading to regular appointment. An employee may not remain on a trainee appointment beyond the time when the minimum qualification requirements for the class are met. After the employee has successfully completed all minimum qualification requirements, . the employee will be granted permanent status or probationary status if the employee has not yet satisfied the probationary period requirement. If the period of trainee appointment equals or exceeds the maximum probationary period, permanent status mest be is given immediately er be-separ- upon completion of the minimum qualification requirements for the class. If the employee fails to satisfactorily meet the minimum qualification requirements for the class during the established trainee appointment period, the employee is terminated. If an employee with permanent status in a position in one class accepts a trainee appointment to a position in another class, the employee waives permanent status for the duration of the trainee appointment. The employee may regain permanent status either through successful completion of the trainee appointment or transfer to a position in another class for which he or she meets the minimum qualification requirements. Article V, Section 6.0, Salary of Trainee 6.0 Salary, of Trainee With the approval of the County Manager,A a an employee who does not meet all of the established minimum qualification requirements for the class may be appointed as a trainee at a "tfak-Ans" salary no more than two steps below the minimum salary established for the position. The employee shall continue to receive a reduced salary during the pr-ebafiefl—ei�,F trainee appointment period until the appointing department head 4 empleyee is either-disehafged or-fneved te a listed rate in the salffy range es4ablished fef the-pesi ien: employee has met the minimum qualification requirements of the class, at which time the employee is moved to the minimum salary of the salary range established for the class. The trainee salary progression may include salary increases at predetermined intervals during the trainee appointment period. However, the trainee salary will not be adjusted to the minimum of the salary range for the class until all minimum qualification requirements for regular appointment have been completed. When the employee with a trainee appointment has successfully met the minimum qualification requirements for the class, the salary is increased to the minimum salary of the salary range.