HomeMy WebLinkAboutMinutes 06-17-2014 APPROVED 9/4/2014
MINUTES
BOARD OF COMMISSIONERS
REGULAR MEETING
June 17, 2014
7:00 p.m.
The Orange County Board of Commissioners met in regular session on Tuesday, June
17, 2014 at 7:00 p.m. at the Southern Human Services Center, in Chapel Hill, N.C.
COUNTY COMMISSIONERS PRESENT: Chair Jacobs and Commissioners Mark Dorosin,
Alice M. Gordon, Earl McKee, Bernadette Pelissier, Renee Price and Penny Rich
COUNTY COMMISSIONERS ABSENT:
COUNTY ATTORNEYS PRESENT: John Roberts
COUNTY STAFF PRESENT: Interim County Manager Michael Talbert, Assistant County
Managers Clarence Grier, Cheryl Young and Clerk to the Board Donna Baker (All other staff
members will be identified appropriately below)
NOTE: ALL DOCUMENTS REFERRED TO IN THESE MINUTES ARE IN THE PERMANENT
AGENDA FILE IN THE CLERK'S OFFICE.
Chair Jacobs called the meeting to order at 7:06 p.m.
1. Additions or Chanqes to the Aqenda
A motion was made by Commissioner McKee, seconded by Commissioner Pelissier to
add a Resolution Recognizing Michael Talbert for Service to Orange County to the agenda as
Item 4-b.
VOTE: UNANIMOUS
Chair Jacobs reviewed the following items at the Commissioner's places:
- Yellow sheets — Proposal for Item 4-b - Resolution to Recognize Michael Talbert for Service
to Orange County
- Buff sheet— Revised Attachment 1 for Item 6-m- Legal Advertisement for Quarterly Public
Hearing
- Blue sheet—Agreement page 4 of 7 for Item 6-p —Partnership Agreement - Renewal Sports
Endeavors
- White Sheet - Information requested for school districts for Item 7-a —Approval of Fiscal
Year 2014-15 Budget Ordinance, County Grant Projects, and County Fee Schedule
- PowerPoint for Item 7-d — Central and Rural Orange County Five-Year Bus Service
Expansion Concepts — Orange Public Transportation and Triangle Transit
- Lime green Sheet for item 7-e — Major Subdivision Preliminary Plat Application —Triple
Creek
Farms
- PowerPoint for item 7-e - Major Subdivision Preliminary Plat Application —Triple Creek
Farms
- Pink sheet— Revised face sheet for Item 11 e — OWASA appointment (term ending date
revised)
PUBLIC CHARGE
The Chair dispensed with the reading of the public charge.
2. Public Comments
a. Matters not on the Printed Aqenda
James Strowd is the Executive Director of the Center for Home Ownership, and he is
here on behalf of the proposed Orange County Clearinghouse project, which he presented
many months ago. He said the program would be a centralized hub of resources, which would
include all housing opportunities in Orange County. He said many housing advocates and
providers have expressed the need for this, and time is of the essence, particularly as it relates
to the 33 residents in Orange County who currently hold section 8 vouchers. He said these
residents will be displaced as early as October. He said the clearinghouse would act as a
resource for those individuals, as well as housing providers and advocates. He asked for
emergency funding for the Orange County Clearinghouse project and the pilot program. He
asked the Board to consider this request.
Arthur Sprinzeles sits on the affordable housing board. He said he is concerned about
affordable housing in Orange County. He said he has 6 children of his own, and all of them
have good jobs, but they still cannot afford to live in Orange County. He said there are many
low wage earners who don't stand a chance of having decent, safe and affordable housing in
Orange County. He understands that many families will be displaced later in the year, and the
County needs to get this clearinghouse up and running before residents and tax dollars are
lost to other areas.
Ginezella Bailey Pridam is a section 8 voucher recipient. She said she is also the vice
chair of the AHAB. She said she became one of Orange County's homeless in late November
of 2006 related to health issues, lack of healthcare, and loss of income. She said it took her 3
months to find affordable housing with a section 8 voucher after becoming homeless. She
said she was displaced a second time due to fire and was without an address, phone,
transportation or job. She said the overwhelming frustrations of being displaced included: fear
for safety; meeting alone with people you don't know, while trying to locate affordable housing;
and relying on the maybes of word of mouth and blind effort. She said there are not enough
landlords that will take section 8 vouchers. She said crisis situations can quickly arise for
displaced tenants when one resorts to the present method of locating affordable housing in our
County. She said the County is in dire need of affordable housing and a more efficient means
of locating it. She said a clearinghouse will accomplish this, and will provide education for
individuals and existing landlords in hopes of creating advocates that can change the public's
perception of section 8 recipients.
Tish Galu is a representative of the affordable housing coalition. She said the Center
for Home Ownership is one of the coalition's members. She said her organization has been
dealing with the residents that have been displaced, and there are 33 families that will be
displaced by October. She said this is a crisis situation, and timing is the real issue. She said
this database has the ability to help the non-profits learn where there are vacancies and where
people can go. She strongly urged the Board to find a way to provide emergency funding for
this project.
b. Matters on the Printed Aqenda
3. Petitions by Board Members
Commissioner porosin wanted to check up on his previous petition about the gun buy-
back program.
Chair Jacobs said this was discussed in agenda review, and staff was directed to
pursue information on potential program models, logistics and costs for consideration.
Commissioner Rich petitioned that the Board request that all County departments use
the new logo.
Commissioner Gordon read her petitions as follows:
A. Revised petition- Posting of BOCC Agendas/Electronic Agendas
It would be helpful if Orange County residents, including those with older or less
powerful computers, could access items for the BOCC meetings in a more convenient
and effective manner than they can now.
1. Suggested improvements to make the agendas more user friendly include:
a. On the agenda face sheet, or somewhere equally convenient, allow the
users to click on an individual agenda item or attachment that they wish to
review, so that make they can jump directly to that item.
b. Number the pages of the agenda packet consecutively, from 1 through N,
where N equals the total number of pages for all of the agenda items in the
agenda packet.
It appeared that the Planning Board agendas had these features, but perhaps they do not.
However, the Town of Chapel Hill, Town of Carrboro, and DCHC-MPO do have a feature that
allowed the user to jump to a particular agenda item, and that is very helpful.
A. Petition — Joint Planning Agreement (JPA)
According to the terms of the JPA for Carrboro, Chapel Hill and Orange County, certain items
are to be referred to the other jurisdictions for review, and comment or action, before the
originating jurisdiction will act. Sometimes there is a specified time limit for when a response is
to be sent back to the originating jurisdiction.
Whenever a JPA item is referred to Orange County, and received by Orange County staff,
then that item, along with all supporting materials, shall immediately (or at least within 3-5
business days) be provided to all of the Commissioners for their information. It shall also be
considered at the earliest possible meeting of the agenda review committee, to ascertain
whether it should be placed on a Commissioners' agenda for review, comment or action.
Commissioner Gordon said these items vary from minor to major amendments and
changes. She said it would be helpful to get these for informational purposes and potential
action.
Commissioner Price said when the Board makes petitions to honor a person or place,
and that person or place is over 100 years or older she would like to petition that a resolution
be presented instead of a letter.
Chair Jacobs said he is following up on a previous request for an analysis of the
lending practices of the banks that the County deals with. He would like this information to be
brought back in the fall for the Board to review and make decisions on whether or not to
continue investing with them.
Chair Jacobs asked the Human Resources Director to survey other jurisdictions to find
out whether they require senior staff to live within their County of employment.
Chair Jacobs said he would like a report on fracking and what can be regulated in
Orange County. He asked for information on the process for permitting a fracking operation,
especially in watershed areas. He would like to know if the Board has any purview in this area.
4. Proclamations/ Resolutions/ Special Presentations
a. Proclamation Recoqnizinq Chapel Hill Hiqh School Women's Soccer Team
Winninq the 2014 State Championship
The Board considered a proclamation recognizing the Chapel Hill High School
Women's Soccer Team and Coach Ron Benson for winning the 2014 State Championship
and authorizing the Chair to sign.
Head Coach Ron Benson introduced himself.
Commissioner Gordon read the proclamation:
ORANGE COUNTY BOARD OF COMMISSIONERS
PROCLAMATION OF RECOGNITION ON
CHAPEL HILL HIGH SCHOOL WOMEN'S SOCCER TEAM AND COACH RON BENSON
WINNING THE 2014 STATE CHAMPIONSHIP
WHEREAS, on May 31, 2014, Chapel Hill High School Women's Soccer Team captured the
North Carolina High School Athletic Association's (NCHSAA) 3A State
Women's Soccer Championship; and,
WHEREAS, under the guidance of Coach Ron Benson, the Chapel Hill High School Women's
Soccer Team earned its first NCHSAA State title, completing the season with
a 23-1 record; and,
WHEREAS, Coach Ron Benson, after 34 years of leading the Tigers, has announced his
retirement; and,
WHEREAS, through hard work, dedication, teamwork, and commitment, the Lady Tigers
brought honor upon themselves, Chapel Hill High School, the Chapel Hill /
Carrboro City Schools District and Orange County;
NOW, THEREFORE, be it proclaimed that the Orange County Board of Commissioners
expresses its sincere appreciation and respect for the Chapel Hill High School
Women's Soccer Team and Coach Benson for the Tigers' outstanding
achievement, and their inspiration to youth across North Carolina through their
dedication, teamwork, and athletic prowess.
This, the 17th day of June 2014.
A motion was made by Commissioner Gordon, seconded by Commissioner Rich to
approve the proclamation recognizing the Chapel Hill High School Women's Soccer Team for
winning the 2014 State Championship and authorize the Chair to sign the proclamation on
behalf of the Board.
VOTE: UNANIMOUS
Ron Benson recognized the soccer players and his assistant for their achievements.
He expressed thanks to the Board.
b. Addition of Resolution Recoqnizinq Michael Talbert for Service to Oranqe County
Commissioner McKee read the following resolution:
ORANGE COUNTY BOARD OF COMMISSIONERS
RESOLUTION RECOGNIZING MICHAEL TALBERT FOR SERVICE TO ORANGE COUNTY
WHEREAS, Michael Talbert has served in multiple positions since joining Orange County
Government in December 2009; and
WHEREAS, Michael Talbert continually stepped forward to fill gaps at increasingly
challenging positions; and
WHEREAS, Michael Talbert advanced from a temporary position with Financial Services,
took on the role of Deputy Financial Services Director in September 2010,
moved to Assistant County Manager in November 2011 and served as Interim
County Manager starting in September 2013; and
WHEREAS, Michael Talbert worked to promote policies and practices with a strong eye
toward financial implications to improve the well-being of Orange County; and
WHEREAS, Michael Talbert coordinated extremely challenging projects including the
Emergency Services Workgroup, the Historic Rogers Road Neighborhood Task
Force, an overhaul of the Capital Improvement Plan reporting structure and
moving the County forward on multiple aspects of solid waste and recycling; and
WHEREAS, Michael Talbert's demeanor, intelligence, poise and collaborative spirit
consistently promoted relationships and attitudes that facilitated healthy
partnerships; and
WHEREAS, Michael Talbert's public service reflects a level of dedication, responsiveness,
training, receptivity and hard work that is to be admired and saluted;
NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners, the
County staff, and the residents of Orange County do hereby express our
appreciation and respect for Michael Talbert for his service and leadership, and
wish him well as he retires and moves on to other endeavors.
This the 17th day of June 2014.
A motion was made by Commissioner Gordon, seconded by Commissioner Pelissier to
adopt the resolution Recognizing Michael Talbert for Service to Orange County.
VOTE: UNANIMOUS
Michael Talbert thanked the Board. He expressed his appreciation for the opportunity
to work with talented people and said this has been a fun and challenging experience. He said
he hopes he has made a difference and he will attempt to pass on his knowledge to the new
manager.
5. Public Hearinqs - NONE
6. Consent Aqenda
• Removal of Any Items from Consent Agenda
Commissioner Price removed item 6-q from the consent agenda for discussion.
• Approval of Remaining Consent Agenda
A motion was made by Commissioner Pelissier seconded by Commissioner Rich to
approve the remaining items on the consent agenda.
VOTE: UNANIMOUS
• Discussion and Approval of the Items Removed from the Consent Agenda
q. Intent to Consider a Resolution for the Renaminq of the "Northern Human Services
Center" to the "Cedar Grove Community Center"
The Board received a report from the Manager and provided notice of the Board's
intent to consider and approve a resolution to officially rename the "Northern Human Services
Center" to the "Cedar Grove Community Center" consistent with the County Property Naming
Policy.
Commissioner Price said she has no problem with re-naming it. She asked that the
Board consider naming a room or a field after the Bensons, who gave the land for the school
originally.
Chair Jacobs said that could be part of the process.
Commissioner Rich asked if there was a naming policy.
Chair Jacobs said yes, and this policy is attached.
A motion was made by Commissioner Price, seconded by Commissioner Rich to
approve a resolution to officially rename the "Northern Human Services Center" to the "Cedar
Grove Community Center" consistent with the County Property Naming Policy.
VOTE: UNANIMOUS
Commissioner Gordon called the Board's attention to item 6-h and noted that the
County is saving over $800,000 in debt service cost over 4 years. She thanked staff.
a. Minutes
The Board approved the minutes from May 8, 2014 as submitted by the Clerk to the Board.
b. Motor Vehicle Property Tax Releases/Refunds
The Board adopted a resolution, which is incorporated by reference, to release motor
vehicle property tax values for seventeen (17) taxpayers with a total of twenty (20) bills that
will result in a reduction of revenue in accordance with the NCGS.
c. Proclamation —Women's Equality Day
The Board approved a proclamation recognizing August 26, 2014 as Women's Equality
Day and authorized the Chair to sign.
d. Authorization to Transfer Certain Property to Another Public Entity
The Board approved transfer of ownership of withdrawn library books from the collections
to the Friends of Orange County Public Libraries, a local non-profit.
e. Fiscal Year 2013-14 Budqet Amendment#9
The Board approved budget, grant, and capital project ordinance amendments for fiscal
year 2013-14 for: The Department on Aging; Department of the Environment, Agriculture,
Parks and Recreation; Department of Social Services; Miscellaneous (Health Insurance
increase); New Hope Preserve/Hollow Rock Access Capital Project; Vehicle Replacement
Fund; and BOCC Contingency.
f. Application for North Carolina Education Lottery Proceeds for Chapel Hill — Carrboro
City Schools (CHCCS) and Continqent Approval of Budqet Amendment# 9-A Related
to CHCCS Capital Proiect Ordinances
The Board approved an application to the North Carolina Department of Public Instruction
to release funds from the NC Education Lottery account related to FY 2013-14 debt service
payments for Chapel Hill — Carrboro City Schools, and to approve Budget Amendment#9-
A (amended School Capital Project Ordinances), contingent on the State's approval of the
application and authorized the Chair to sign.
g. Approval of Public Safety 9-1-1 Center Improvements and Budqet Amendment#9-B
The Board approved Budget Amendment#9-B to utilize funds from the Emergency
Telephone Fund to upgrade equipment; provide Computer Aided Dispatch licenses for
response stakeholders; implement a preventive maintenance program; and implement a
robust sanitation program to minimize the spread of communicable disease within the 9-1-1
Center and authorized the Manager to sign.
h. Authorization and Issuance of Up to $15,500,000 General Obliqation Refundinq Bonds
The Board approved a resolution and bond order authorizing the issuance of general
obligation refunding bonds in the maximum amount of$15,500,000 to refinance existing
County bonds.
i. Resolution of Approval — Conservation Easement for Jason and Rebecca Davis and
Approval of Budqet Amendment#9-C
The Board adopted a resolution, which is incorporated by reference, to approve the
acceptance by Orange County of a conservation easement to protect a portion of a
property owned by Jason and Rebecca Davis; and to approve Budget Amendment#9-C
and authorized the Chair to sign, subject to final review by staff and the County Attorney.
j. Resolution of Approval —Amendment to the Volpe Conservation Easement
The Board adopted a resolution, which is incorporated by reference, to approve an
amendment to a conservation easement held by Orange County for property owned by
Mark and Lori Volpe and authorized the Chair to sign.
k. Resolution of Approval —Amendment to the Shy Conservation Easement
The Board adopted a resolution, which is incorporated by reference, to approve an
amendment to a conservation easement held by Orange County for property owned by
Carl and Eve Shy and authorized the Chair to sign.
I. Comprehensive Plan and Unified Development Ordinance Outline and Schedule for
Upcominq Item — UDO Text Amendment Related to Neiqhborhood Information
Meetinqs for Special Use Permit Applications
The Board approved the process components and schedule for a Planning Director
initiated item for amendments to the Unified Development Ordinance recommended for
hearing at the September 8, 2014 Quarterly Public Hearing.
m. Leqal Advertisement for Quarterly Public Hearinq — September 8, 2014
The Board approved the (amended) legal advertisement for items to be presented at the
joint Board of County Commissioners/Planning Board Quarterly Public Hearing scheduled
for September 8, 2014.
n. Bid Award — Morinaqa Area Water and Sewer Infrastructure and Approval of Budqet
Amendment#9-D
The Board approved Budget Amendment#9-D for the acceptance of the Community
Development Block Grant (CDBG) of$750,000, and the use of the required match of
$250,000 and a $75,000 construction contingency from Article 46 Sales Tax proceeds;
awarding the bid and approving a construction contract to J.F. Wilkerson Contracting Co.,
Inc. of Morrisville, NC, in the amount of$747,840 for the construction of the Morinaga Area
Water and Sewer Infrastructure; authorized the Manager to sign the contract and other
documents necessary to begin project on behalf of the Board of County Commissioners,
subject to final review by the County Attorney; and authorized the Manager to execute
individual change orders within the limit of Manager's authority ($250,000) up to the extent
of the project budget.
o. Joint Planninq Land Use Plan and Aqreement Amendments — Revisions to Existinq
Lanquaqe to Incorporate Chanqes Made by the Town of Carrboro
The Board approved changes made by the Town of Carrboro which modified language to
the version of the amendments to the Joint Planning Agreement previously approved by
the BOCC. These changes involved adding the language "agricultural uses exempt from
zoning regulations" to the proposed JPA amendments. The purposes of the JPA
amendments were ensuring agricultural activities are allowed throughout the Rural
Buffer and clarifying required densities and minimum lot sizes within, and outside of,
the University Lake Watershed Area.
p. Partnership Aqreement Renewal — Sports Endeavors, Inc.
The Board renewed an agreement with Sports Endeavors, Inc. for a partnership with
Orange County regarding the naming rights of the Eurosport Soccer Center and authorized
the Chair to sign.
r. Desktop / Laptop Replacements and Upqrades
The Board authorized the Manager to sign a contract with XenTegra in the amount of
$101,400 to convert 150 existing desktop computers into virtual desktop computers.
s. JCPC Certification FY 2014-2015
The Board approved the Orange County Juvenile Crime Prevention Council Certification for
FY 2014-15 and authorized the Chair to sign.
t. County Attorney and Clerk to the Board Employment Aqreement Amendments
The Board approved amending the Employment Agreements governing the terms and
conditions of the County Attorney's and Clerk to the Board's employment.
u. Approval of Senior Lunch Caterer Contract with Nantucket Grill, Inc.
The Board approved the food service caterer contract with Nantucket Grill, Inc. to provide
noon meals for the Home and Community Care Block Grant-funded Senior Lunch Program
at the Seymour and Central Orange Senior Centers for the period July 1, 2014 to June 30,
2015 with an optional one year extension and authorized the Chair to sign.
v. Lease Release for Carrboro Greenway at Chapel Hill Hiqh School
The Board released a portion of the property at Chapel Hill High School from the current
lease with the Chapel Hill-Carrboro Board of Education to the Town of Carrboro in order for
the Town to use State Grant funds to construct a greenway and authorized the Chair to
sign.
w. Jordan Lake Partnership Renewal
The Board approved Addendum No. 1 to the Jordan Lake Partnership Memorandum of
Understanding, renewing the County's agreement to participate until June 30, 2019 and
authorized the Manager to sign.
7. Reqular Aqenda
a. Approval of Fiscal Year 2014-15 Budqet Ordinance, County Grant Proiects, and
County Fee Schedule (7:40-7:55)
The Board considered approving the Fiscal Year 2014-15 Budget Ordinance, County
Grant Projects, and County Fee Schedule.
Clarence Grier reviewed the attachments and presented the following budget
resolution:
Resolution of Intent to Adopt the 2014-15
Orange County Budget
The items outlined below summarize decisions that the Board acted upon June 12, 2014 in
approving the FY2014-15 Orange CountyAnnual Operating Budget.
WHEREAS, the Orange County Board of Commissioners has considered the Orange County
2014-15 Manager's Recommended Budget; and
WHEREAS, the Commissioners have agreed on certain modifications to the Manager's
Recommended Budget as presented in the 2014-15 County Manager's Recommended Budget
on May 20, 2014;
NOW THEREFORE BE IT RESOLVED that the Orange County Board of Commissioners
expresses its intent to adopt the 2014-15 Orange County Budget Ordinance on Tuesday,
June 17, 2014, based on the following stipulations:
1) Property Tax Rates
a) The ad valorem property tax rate shall be set at 87.8 cents per $100 of assessed
valuation.
b) The Chapel Hill-Carrboro City Schools District Tax shall be set at 20.84 cents per
$100 of assessed valuation.
c) The Fire District and Fire Service District tax rates shall be set at the following rates
(all rates are based on cents per $100 of assessed valuation):
• Cedar Grove 7.36
• Greater Chapel Hill Fire Service District 15.00
• Damascus 8.80
• Efland 7.00
• Eno 7.99
• Little River 4.06
• New Hope 9.95
• Orange Grove 6.00
• Orange Rural 7.36
• South Orange Fire Service District 10.00
• Southern Triangle Fire Service District 8.80
• White Cross 11.00
Clarence Grier noted that the ad valorem property tax rate of 87.8 cents was an
increase of 2 cents from the previous year. He noted that the fire district tax rates included
increases for the New Hope and White Cross districts.
2) County Employee Pay and Benefits Plan
Provide a County employee pay and benefits plan that includes:
a. Cost of Living Adjustment (COLA) of 1.5% for all permanent employees hired on or
before June 30, 2014, effective July 1, 2014.
b. Increase the salary range maximums by 1.5% to allow those employees at or
exceeding the range to receive the 1.5% COLA.
c. An Employee Performance Award in the amount of$500 (proficient performance) or
$1,000 (exceptional performance), effective with WPPR review dates from July 1, 2014
to June 30, 2015.
d. Continue the $27.50 per pay period County contribution to non-law enforcement
employees' supplemental retirement accounts; increase the County match up to $1500
per year ($62.50 semi-monthly) based on employee contribution; continue the
mandated Law Enforcement Officer contribution of 5.0% of salary; and increase the
County's required contribution to the Local Governmental Employees' Retirement
System (LGERS) for all law enforcement officers (LEOS).
e. Funding to address an employee health insurance increase up to 14.35% over current
premiums, effective January 1, 2015.
f. Increase the living wage from $10.97 to $12.76 per hour.
g. Extending the six-month hiring delay and the voluntary furlough program.
h. Addressing increased costs for Retiree Health Benefits.
3) Modifications to County Manager's FY 2014-15 Recommended Annual Operating
Budget
The following modifications to the County Manager's Recommended Budget are made:
Adjustments to the Manager's Recommended FY2014-15 Budget
On June 12, 2014, the Board of County Commissioners approved the following changes to the Manager's
Recommended annual operating budget for the 2014-15 fiscal year. The information below summarizes changes
made by the Board.
Revenues Increase Decrease
Manager's Recommended Revenue Budget $195,638,505
Elimination of Visitors Bureau Rent ($48,000)
Increase of General Property Tax by 2 cent/$100 valuation $3,276,482
Additional Appropriated Fund Balance $1,561,124
Total Revenue Changes $4,837,606 ($48,000)
Revised Revenue Budget 200,428,111
Expenditures Increase Decrease
Manager's Recommended Expenditure Budget $195,638,505
Outside Agencies: Additional Funding for Chapel Hill/Carrboro Meals on $6,000
Wheels
Outside Agencies: Additional Funding for EmPOWERment $5,000
Outside Agencies: Additional Funding for Compass Center for Women $5,000
and Families
Outside Agencies: Additional Funding for Rogers Road-Eubanks $4,000
Neighborhood Association
Outside Agencies: Additional Funding for Marian Cheek Jackson Center $1,500
Outside Agencies: Additional Funding for Voices Together $2,000
Outside Agencies: Additional Funding for Orange Congregations in $1,000
Mission (OCIM)
Outside Agencies: Partially Fund Ligo Dojo of Budo Karate $2,000
Outside Agencies: Partially Fund The Exchange Club Child Abuse $2,000
Prevention Center
Board of County Commissioners: Additional Funding for webstreaming all �g,200
meetings
Economic Development: Personnel and Operations funding for Business $87,063
Retention Specialist position (1.0 FTE)
Additional Funding to increase temporary employees to $12.76/hour $62,650
Department of Social Services: Additional Funding for Childcare $64,587
Social Justice Fund: Additional Funding $350,000
Education: Additional Funding $4,187,606
Total Expenditure Changes $4,789,606 $0
Revised Expenditure Budget $200,428,111
4) Changes in Funding to Improve Service Delivery (Increase in FTE Approved)
General Fund
One-Time Offsetting
DepUDivision Position Effective Date FTE Mnual Salary and Operating Start-Up Revenue or Net County
Change Salary BenefRs Costs Costs Cost Savings Cost Total
Animal Services-Animal Shelter Veterinary Health CareTechnician July 1,2014 1.0 $29,286 $42,289 $127 $0 $10,250 $32,166
Elections Assistant-Voter
Board of Elections Outreach July 1,2014 1.0 $30,768 $43,994 $0 $0 $0 $43,994
DEAPR-Parks Parks Conservation Tech II November 1,2014 0.75 $17,842 $26,256 $1,425 $0 $797 $26,884
Economic Develo ment Business Retention S ecialist July 1,2014 1.0 $67,553 $86,283 $780 $0 $0 $87,063
Emergency Sennces-
Administration EM Planner July 1,2014 1.0 $39,387 $53,914 $604 $4,116 $0 $58,634
Health-Dental Health Dental Offce Assistant July 1,2014 0.5 $13,939 $24,626 $0 $0 $0 $24,626
Health-Dental Health Dental Hygienist July 1,2014 0.2 $11,881 $12,240 $0 $0 $0 $12,240
Health-Health Promotion& Senior Public Health Educator-
Education Poverty July 1,2014 1.0 $41,381 $56,209 $14,101 $570 $0 $70,880
Librar -Main CommunicationsS ecialist January 1,2015 1.0 $18,742 $25,861 $0 $1,775 $5,460 $22,176
Librar -Carrboro Librarian I July 1,2014 0.25 $11,200 $12,914 $0 $0 $0 $12,914
Planning-OPT OffceAssistantll July1,2014 1.0 $29,286 $42,288 $1,170 $3,633 $47,091 $0
Planning-OPT Public Transportation Driver July 1,2014 1.0 $29,286 $42,288 $1,220 $0 $43,508 $0
Sheriff Deputy Sheriff-Transport July 1,2014 2.0 $71,366 $101,682 $0 $0 $0 $101,682
Tax Administration- Off ce Assistant I I-extension of
Collector/Revenue Tme-limited July 1,2014 1.0 $29,872 $42,962 $0 $0 $0 $42,962
TOTALS 12.7 $441,788 $613,806 $19,427 $10,094 ($107,106) $536,221
Grant Fund
One-Time Offsetting
DepUDivision Position Effective Date FTE Mnual Salary and Operating Start-Up Revenue or Net County
Change Salary BenefRs Costs Costs Cost Savings Cost Total
Senior Public Health Educator-
Health-Triple P Initiative(30 fund) Program Coordinator July 1,2014 1.0 $41,381 $56,209 $0 $8,000 $64,209 $0
TOTALS 1.0 $41,381 $56,209 $0 $8,000 ($64,209) $0
Visitors Bureau Fund
FTE Mnual Salary and Operating One-Time Offsetting Net Visitors
DepUDivision Position Effective Date Change Salary BenefRs Costs Start-Up Revenue or Bureau Fund
Costs Cost Savings Cost Total
Economic Development-Visitors
Bureau Sales Manager July 1,2014 1.0 $50,000 $66,129 $4,380 $1,827 $14,194 $58,142
TOTALS 1.0 $50,000 $66,129 $4,380 $1,827 ($14,194) $58,142
Clarence Grier said the total amount for all of the approved FTE's is $542,035.
5) General Fund Appropriations for Local School Districts
The following FY 2014-15 General Fund Appropriations for Chapel Hill Carrboro City
Schools and Orange County Schools are approved:
a) Current Expense appropriation for local school districts totals $72,147,134 and equates
to a per pupil allocation of$3,571.
1) The Current Expense appropriation to the Chapel Hill Carrboro City Schools is
$44,066,106.
2) The Current Expense appropriation to the Orange County Schools is
$28,081,028.
b) Recurring Capital appropriation for local school districts totals $3,000,000
1) The Recurring Capital appropriation to the Chapel Hill Carrboro City Schools
totals $1,832,400.
2) The Recurring Capital appropriation to the Orange County Schools totals
$1,167,600.
c) Long Range (Pay-As-You-Go) Capital appropriation for local school districts totals
$3,724,849.
1) The Long-Range (Pay-As-You-Go) Capital appropriation to the Chapel Hill
Carrboro City Schools totals $2,275,138.
2) The Long-Range (Pay-As-You-Go) Capital appropriation to the Orange County
Schools totals $1,449,711.
d) School Related Debt Service for local school districts totals $16,608,984.
e) Fair Funding appropriation for local school districts totals $988,000. This
appropriation is to be split 50/50 between Chapel Hill Carrboro City Schools and
Orange County Schools.
f) Additional County funding for local school districts totals $1,253,804.
(1) School Health Nurses —Total appropriation of$697,380 with $460,684
allocated for Chapel Hill Carrboro City Schools and $236,696 allocated for
Orange County Schools.
(2) School Resource Officers —Total appropriation of$556,424 allocated in the
Sheriff's Department to provide School Resource Officers to Orange County
Schools.
Clarence Grier said there was an error on Thursday night that resulted in a $135
difference in the General Funds for School Districts. He noted the attachment with highlighted
yellow sheets. He said the per-pupil allocation is actually $3,571.29.
6) County Fee Schedule
To adopt the County Fee Schedule to include changes included in the FY 2014-15
Manager's Recommended Annual Operating Budget.
A motion was made by Commissioner Pelissier, seconded by Commissioner McKee to
approve the resolution of Intent.
VOTE UNANIMOUS
PUBLIC COMMENT
Chair Coffey thanked the Board for making tough decisions. She said the school
system is grateful for the additional funding. She said some outside observers may not
understand what fully funding the school's request means. She said this is not a windfall. She
said the state budgets do not fund the daily membership increases, and these must be met on
the local side. She said there is still uncertainty in Raleigh, and the state budget is still not
certain. She feels there will be more cuts and less funding. She said the most impactful cut is
in the reduction of teacher assistants, and the proposed house bill would result in a reduction
in excess of$300,000 for teacher assistants. She said the Senate reduction would be $1.1
million in teacher assistant funding. She said there are tough decisions to make in the budget
and the Board has helped the school make those difficult decisions. She expressed
appreciation for the support and said without this support the cuts from Raleigh would have a
much tougher impact.
Chair Bedford echoed Chair Coffey's words. She expressed appreciation for this
budget. She recognized that the increased taxes will be a sacrifice for many residents, and she
pledged that the board will do their best to fund the programs and close the achievement gap
within their district. She said the increase in taxes really will help schools teach in a
heterogeneous setting versus the old tracking method, which will benefit all children.
Chair Jacobs said there have been more than $42 million in cuts to education in the two
school systems.
Clarence Grier reviewed the following information:
Fiscal Year 2014-15
Budget Ordinance
Orange County, North Carolina
Be it ordained by the Board of Commissioners of Orange County
Section I. Budget Adoption
There is hereby adopted the following operating budget for Orange County for this fiscal year
beginning July 1, 2014 and ending June 30, 2015, the same being adopted by fund and
activity, within each fund, according to the following summary:
Current Interfund Fund Total
Fund Balance
Revenue Transfer Appropriated Appropriation
$189,307,16
General Fund 8 $1,052,600 $10,068,343 $200,428,111
Emergency Telephone Fund $562,338 $0 $294,703 $857,041
Fire Districts Fund $4,853,888 $0 $0 $4,853,888
Section 8 (Housing) Fund $4,376,597 $192,932 $0 $4,569,529
Community Development
Fund $484,298 $227,368 $0 $711,666
Efland Sewer Operating Fund $230,730 $143,750 $0 $374,480
Visitors Bureau Fund $1,311,101 $0 $192,000 $1,503,101
School Construction Impact
Fees Fund $1,040,000 $0 $0 $1,040,000
Solid Waste/Landfill
Operations Enterprise Fund $8,057,428 $0 $4,965,622 $13,023,050
Sportsplex Enterprise Fund $3,029,810 $376,450 $202,926 $3,609,186
Community Spay/Neuter Fund $52,250 $0 $14,100 $66,350
Article 46 Sales Tax Fund $2,772,980 $0 $0 $2,772,980
Section II. Appropriations
That for said fiscal year, there is hereby appropriated out the following:
Function Appropriation
General .Fund
Governing and Management $17,550,722
General .Services $9,451,951
Community and Environment $7,548,601
Human Services $32,242,706
Public Safety $22,382,107
Culture and Recreation $2,696,035
Education $76,847,414
Debt Service $26,529,306
Transfers to Other Funds $5,179,269
Total General.Fund $200,428,111
Emergency Telephone System Fund
Public Safety $857,041
Total Emergency Telephone System Fund $857,041
Fire Districts
Cedar Grove $207,379
Greater Chapel Hill Fire Service District $272,374
Damascus $83,089
Efland $478,248
Eno $573,746
Little River $173,540
New Hope $566,639
Orange Grove $456,232
Orange Rural $947,020
South Orange Fire Service District $516,460
Southern Triangle Fire Service District $172,285
White Cross $406,876
Total Fire Districts Fund $4,853,888
Section.8 (Housing)..Fund
Human Services $4,569,529
Total Section 8 Fund $4,569,529
Community Development Fund (Urgent Repair
Program)
Human Services $129 185
Total Community Development Fund(Urgent Repair
Program) $129,185
Community Development Fund (HOME Program)
Human Services $476,204
Total Community Development Fund(HOME
Program) $476,204
Community Development Fund (Homelessness
Partnership Program)
Human Services $106,277
Total Community Development Fund(Home/essness
Program) $106,277
Total Community Development Fund Programs $711,666
Efland Sewer Operating Fund
Community and Environment $374,480
Total Efland Sewer Operating Fund $374,480
Visitors .Bureau Fund
Community and Environment $1,503,101
Total Visitors Bureau Fund $1,503,101
School Construction Impact Fees
Transfers to Other Funds $1,040,000
Total School Construction Impact Fees Fund $1,040,000
Solid Waste/Landfill Operations
Solid Waste/Landfill Operations $13,023,050
Total Solid Waste/Landfill Operations $13,023,050
SportsPlex Enterprise Fund
Culture and Recreation $3,609,186
Total Sportsplex Enterprise Fund $3,609,186
Community Spay/Neuter Fund
Governing and Management $66,350
Total Community Spay/Neuter Fund $66,350
Article 46 Sales Tax Fund
Governing and Management $2,772,980
Total Article 46 Sa/es Tax Fund $2,772,980
Section III. Revenues
The following fund revenues are estimated to be available during the fiscal year beginning July
1, 2014 and ending June 30, 2015, to meet the foregoing appropriations:
Function Appropriation
General Fund
Property.Tax $145,714,650
Sales Tax $19,001,962
Licenses.& Permits $313,000
Intergovernmental $13,575,486
Charges..for Services. $9,799,005
Investment Earnings $105,000
Miscellaneous $798,065
Transfers from Other Funds $1,052,600
Appropriated Fund Balance $10,068,343
Total General.Fund $200,428,11.1
Emergency Telephone System Fund
Charges..for Services. $562,338
Appropriated Fund Balance $294,703
Total Emergency Telephone System Fund $857,041
Fire Districts
Property.Tax $4,853,234
Investment Earnings $654
Appropriated Fund Balance $0
Total Fire Districts Fund $4,853,888
Section.8 (Housing)..Fund
Intergovernmental $4,376,597
From General Fund $192,932
Total Section 8 Fund $4,569,529
Community Development Fund (Urgent Repair Program)
From General Fund $129,185
Total Community Development Fund(Urgent Repair
Program) $129,185
Community Development Fund (HOME Program)
Intergovernmental $419,469
From General Fund $56,735
Total Community Development Fund(HOME Program) $476,204
Community Development Fund(Home/essness
Partnership Program)
Intergovernmental $64,829
From General Fund $41,448
Total Community Development Fund(Home/essness
Partnership Program) $106,277
Total Community Development Fund Programs $711,666
Efland Sewer Operating Fund
Charges..for Services. $230,730
From General Fund $143,750
Total Efland Sewer Operating Fund $374,480
Visitors Bureau Fund
Occupancy Tax $1,079,400
Sales & Fees $500
Intergovernmental $230,951
Investment Earnings $250
Appropriated Fund Balance $192,000
Total Visitors Bureau Fund $1,503,101
School Construction Impact Fees Fund
Impact Fees $1,040,000
Total School Construction Impact Fees Fund $1,040,000
Solid Waste/Landfill Operations
Sales & Fees $5,264,960
Intergovernmental $495,425
Miscellaneous $308,500
Licenses.& Permits $106,500
Interest on Investments $25,500
General Fund Contribution for Sanitation Operations $1,856,543
Appropriated Reserves $4,965,622
Total Solid Waste/Landfill Operations $13,023,050
Sportsplex Enterprise Fund
Charges for Services $3,029,810
From General Fund $376,450
Appropriated Fund Balance $202,926
Total Sportsplex Enterprise Fund $3,609,186
Community Spay/Neuter Fund
Animal Tax $31,000
Intergovernmental $15,000
Miscellaneous $6,250
Appropriated Fund Balance $14,100
Total Community Spay/Neuter Fund $66,350
Article 46 Sa/es Tax Fund
Sales Tax Proceeds $2,772,980
Total Article 46 Sa/es Tax Fund $2,772,980
Section IV. Tax Rate Levy
There is hereby levied for the fiscal year 2014-15 a general county-wide tax rate of 87.8 cents
per $100 of assessed valuation. This rate shall be levied in the General Fund. Special district
tax rates are levied as follows:
Cedar Grove 7.36
Greater Chapel Hill Fire Service District 15.00
Damascus 8.80
Efland 7.00
Eno 7.99
Little River 4.06
New Hope 9.95
Orange Grove 6.00
Orange Rural 7.36
South Orange Fire Service District 10.00
Southern Triangle Fire Service District 8.80
White Cross 11.00
Chapel Hill-Carrboro School District 20.84
Section V. General Fund Appropriations for Local School Districts
The following FY 2014-15 General Fund Appropriations for Chapel Hill-Carrboro
City Schools and Orange County Schools are approved:
a) Current Expense appropriation for local school districts totals $72,147,134, and
equates to a per pupil allocation of$3,571.
1) The Current Expense appropriation to the Chapel Hill-Carrboro City Schools is
$44,066,106
2) The Current Expense appropriation to the Orange County Schools is
$28,081,028.
b) Recurring Capital appropriation for local school districts totals $3,000,000
1) The Recurring Capital appropriation to the Chapel Hill-Carrboro City Schools
totals $1,832,400.
2) The Recurring Capital appropriation to the Orange County Schools totals
$1,167,600.
c) Long-Range (Pay-As-You-Go) Capital appropriation for local school districts totals
$3,724,849
1) The Long-Range (Pay-As-You-Go) Capital appropriation to the Chapel Hill-
Carrboro City Schools totals $2,275,138.
2) The Long-Range (Pay-As-You-Go) Capital appropriation to the Orange County
Schools totals $ 1,449,711.
d) School Related Debt Service for local school districts totals $16,608,984.
e) Fair Funding appropriation for local school districts totals $988,000. This appropriation
is to be split 50/50 between Chapel Hill-Carrboro City Schools and Orange County
Schools.
f) Additional County funding for local school districts totals $1,253,804
1) School Health Nurses - Total appropriation of$697,380 with $460,684 allocated
for Chapel Hill-Carrboro City Schools and $236,696 allocated for Orange
County Schools
2) School Resource Officers - Total appropriation of$556,424 allocated in the
Sheriff's Department to provide School Resource Officers to Orange County
Schools
Section VI. Schedule B License
In accordance with Schedule B of the Revenue Act, Article 2, Chapter 105 of the North
Carolina State Statutes, and any other section of the General Statutes so permitting, there are
hereby levied privilege license taxes in the maximum amount permitted on businesses, trades,
occupations or professions which the County is entitled to tax.
Section VII. Animal Licenses
A license costing $10 for sterilized dogs and sterilized cats is hereby levied. A license for un-
sterilized dogs and a license for un-sterilized cats is $30 per animal.
Section VIII. Board of Commissioners' Compensation
The Board of County Commissioners authorizes that:
• Salaries of County Commissioners will be adjusted by any cost of living increase, any
in-range salary increase and/or any other general increase granted to permanent
County employees. For fiscal year 2014-15, the approved budget includes a 1.5% cost
of living increase, effective July 1, 2014.
• Annual compensation for County Commissioners will include the County contribution for
health insurance, dental insurance and life insurance that is provided for permanent
County employees, provided the Commissioners are eligible for this coverage under the
insurance contracts and other contracts affecting these benefits.
• County Commissioners' compensation includes eligibility to continue to participate in
the County health insurance at term end as provided below:
o If the County Commissioner has served less than two full terms in office (less
than eight years), the Commissioner may participate by paying the full cost of
such coverage. (If the Commissioner is age 65 or older, Medicare becomes the
primary insurer and group health insurance ends.)
o If the County Commissioner has served two or more full terms in office (eight
years or more), the County makes the same contribution for health insurance
coverage that it makes for an employee who retires from Orange County after
20 years of consecutive County service as a permanent employee. If the
Commissioner is age 65 or older, Medicare becomes the primary insurer and
group health insurance ends. The County makes the same contribution for
Medicare Supplement coverage that it makes for a retired County employee with
20 years of service.
o Annual compensation for Commissioners will include a County contribution for
each Commissioner to the Deferred Compensation (457) Supplemental
Retirement Plan that is the same as the County contribution for non-law
enforcement County employees in the State 401 (k) plan. For fiscal year 2014-
15, the approved budget continues the County contribution of$27.50 per pay
period and implements a County contribution match of up to $62.50 semi-
monthly.
Section IX. Budget Control
General Statutes of the State of North Carolina provide for budgetary control measures
to exist between a county and public school system. The statute provides:
Per General Statute 115C-429:
(c) The Board of County Commissioners shall have full authority to call for, and the Board of
Education shall have the duty to make available to the Board of County Commissioners, upon
request, all books, records, audit reports, and other information bearing on the financial
operation of the local school administrative unit.
The Board of Commissioners hereby directs the following measures for budget administration
and review:
That upon adoption, each Board of Education will supply to the Board of County
Commissioners a detailed report of the budget showing all appropriations by function and
purpose, specifically to include funding increases and new program funding. The Board of
Education will provide to the Board of County Commissioners a copy of the annual audit,
monthly financial reports, copies of all budget amendments showing disbursements and use of
local moneys granted to the Board of Education by the Board of Commissioners.
Section X. Internal Service Fund - Dental Insurance Fund
The Dental Insurance Fund accounts for the receipt of premium payments from the County for
its employees and from the employees for their dependents, and the payment of employee
claims and administration expenses. Projected receipts from the County and employees for
2014-15 are $505,324 and projected expense for claims and administration for 2014-15 is
$505,324.
Section XI. Internal Service Fund -Vehicle Replacement Fund
The Vehicle Replacement Fund will centralize and account for the purchase and replacement
of County vehicles purchased with revenues and funding provided by the Governmental Funds
of Orange County (General Fund, Special Revenue and Grants Funds). Projected sources of
revenues and funds will be $775,119 of short-term installment financing and internal reserves,
and the projected expenses for the purchase of vehicles will be $775,119.
Section XII. Agency Funds
These funds account for assets held by the County as an agent for other government units,
and by State Statutes, these funds are not subject to appropriation by the Board of County
Commissioners, and not included in this ordinance.
Section XIII. Encumbrances
Operating funds encumbered by the County as of June 30, 2014 are hereby reappropriated to
this budget.
Section XIV. Capital Projects & Grants Fund
The County Capital Improvements Fund, Schools Capital Improvements Fund, Community
Development Fund and the Grant Projects Fund are hereby authorized. Appropriations made
for the specific projects or grants in these funds are hereby appropriated until the project or
grant is complete.
The County Capital Projects Fund FY 2014-15 budget, with anticipated fund revenues of
$6,150,636, and project expenditures of$6,150,636, is hereby adopted in accordance with
G.S. 159 by Orange County for the fiscal year beginning July 1, 2014, and ending June 30,
2015, and the same is adopted by project.
The School Capital Projects Fund FY 2014-15 budget, with anticipated fund revenues of
$5,061,129, and project expenditures of$5,061,129, is hereby adopted in accordance with
G.S. 159 by Orange County for the fiscal year beginning July 1, 2014, and ending June 30,
2015, and the same is adopted by project.
The County Grant Projects Fund FY 2014-15 budget, with anticipated fund revenues of
$824,783, and project expenditures of$824,783, is hereby adopted in accordance with G.S.
159 by Orange County for the fiscal year beginning July 1, 2014, and ending June 30, 2015,
and the same is adopted by project.
Any capital project or grant budget previously adopted, the balance of any anticipated, but not
yet received, revenues and any unexpended appropriations remaining on June 30, 2014, shall
be reauthorized in the 2014-15 budget.
Section XV. Contractual Obligations
The County Manager is hereby authorized to execute contractual documents under the
following conditions:
1. The Manager may execute contracts for construction or repair projects that do not
require formal competitive bid procedures, and which are within budgeted departmental
appropriations, for which the amount to be expended does not exceed $250,000.
2. The Manager may execute contracts for general and/or professional services which are
within budgeted departmental appropriations, for purchases of apparatus supplies and
materials or equipment which are within the budgeted departmental appropriations, and
for leases of personal property for a duration of one year or less and within budgeted
departmental appropriations for which the amount to be expended does not exceed
$89,999.
3. Contracts executed by the Manager shall be pre-audited by the Financial Services
Director and reviewed by the County Attorney to ensure compliance in form and
sufficiency with North Carolina law.
4. The Manager may sign intergovernmental service agreements in amounts under
$90,000.
5. The Manager may sign intergovernmental grant agreements regardless of amount as
long as no expenditure of County matching funds, not previously budgeted and
approved by the Board, is required. Subsequent budget amendments will be brought
to the Board of County Commissioners for revenue generating grant agreements not
requiring County matching funds as required for reporting and auditing purposes.
6. The Manager and Attorney will provide a quarterly report to the County Commissioners
showing the type and amount of each intergovernmental agreement signed by the
Manager.
This budget being duly adopted this 17th day of June 2014.
Donna Baker, Clerk to the Board Barry Jacobs, Chair
Earl McKee, Vice-Chair Mark Dorosin
Alice Gordon Bernadette Pelissier
Renee Price Penny Rich
A motion was made by Commissioner Pelissier, seconded by Commissioner McKee to
approve the Fiscal Year 2014-15 Budget Ordinance.
VOTE: UNANIMOUS
Clarence Grier noted that the County grant projects are listed in page 16 of the
abstract, and these projects total $824,783.
A motion was made by Commissioner Rich, seconded by Commissioner McKee to
approve the Fiscal Year 2014-15 County Approved Grant Projects.
VOTE: UNANIMOUS
Clarence Grier noted that all County fees are listed in attachment 4 of the abstract.
A motion was made by Commissioner Pelissier, seconded by Commissioner Price to
approve the Fiscal Year 2014-15 County Fee Schedule.
VOTE: UNANIMOUS
Clarence Grier recognized the budget staff for their hard work.
Chair Jacobs thanked Clarence Grier and all of the County staff for their work in
keeping the budget affordable, concise, and supportive of the things that the County considers
important.
b. Approval of the Five-Year Capital Investment Plan and Adoption of the County
Capital Proiects of$6,150,636 and the School Capital Pay-As-You-Go Proiects of
$3,724,849 for FY2014-15
The Board considered approving the FY2014-19 Orange County Five-Year Capital
Investment Plan, and adopting the County Capital Projects of$6,150,636 and the School
Capital Pay-As-You-Go Projects of$3,724,849 for FY2014-15.
Clarence Grier said attachment 1 is the summary for fiscal year 2014-15, and there is a
detailed listing of projects, funds and revenues by source. He said attachment 2 lists the
actual County capital approved projects, which total $6.2 million; and attachment 3 lists the
school capital approved projects.
A motion was made by Commissioner Gordon, seconded by Commissioner Pelissier for
the Board to approve the FY2014-19 Orange County Five-Year Capital Investment Plan, and
approve funding for FY2014-15, as stated in Year 1 in the Capital Investment Plan; and adopt
the FY2014-15County Capital projects as stated in Attachment 2 and FY 2014-15 School
Capital Pay-As-You-Go projects as stated in Attachment 3.
Michael Talbert thanked the Clarence Grier and the Board for their diligence through
this budget season.
VOTE: UNANIMOUS
c. Proposal to Create an Oranqe County Child Poverty Council (OCCPC) (8:05-8:20)
The Board considered approving the structure, designating/confirming organizations to
be represented and appointing two Commissioners to the Orange County Child Poverty
Council.
Colleen Bridger introduced this item and asked the Board for approval of the council,
designation of organizations to participate, and selection of two Board of Commissioner
members to serve on this council.
Commissioner Price said she would like to include Orange Congregations in Mission
(OCIM), which is an organization that works with child poverty in northern Orange County.
Commissioner porosin said he would like to see 1 or 2 representatives of the
community on this board. He said this would allow direct input from the community that is
being served.
Colleen Bridger said this group will be selecting the neighborhoods where intervention
will occur. She said there is no way to know which communities will be chosen. She
anticipates that two neighborhoods will be chosen, and each of these will have a council to
communicate priorities and needs to the larger group. She said this is a planning group for
now, and as it transitions to an implementation group there will be neighborhood participation
and involvement.
Commissioner porosin said he would like to be one of the Board of County
Commissioners on this council.
Commissioner Pelissier said she would also like to be on the council.
A motion was made by Commissioner Pelissier, seconded by Commissioner McKee for
the Board to approve the structure; confirm organizations to be represented (proposed list
above and in Attachment 1) with the addition of OCIM; and appoint Commissioner porosin and
Commissioner Pelissier to the Orange County Child Poverty Council.
VOTE: UNANIMOUS
d. Central and Rural Oranqe County Five-Year Bus Service Expansion Concepts —
Oranqe Public Transportation and Trianqle Transit
The Board received a presentation of public outreach results and considered BOCC
endorsement of the proposed Triangle Transit and Orange Public Transportation bus service
expansion concepts in central and rural Orange County over the next five years.
Craig Benedict said staff was expecting a joint presentation from Triangle Transit and
OPT staff, but they have not arrived yet. He said tonight's focus will be on the bus program.
He said Triangle Transit will be looking for an endorsement by the Commission, and OPT will
be looking to proceed forward with the general concepts.
Bret Martin reviewed the following PowerPoint slides:
BOCC ITEM 7d
Central and Rural Orange County Five-Year Bus Service Expansion Concepts
June 17, 2014
Structure of Presentation
• Triangle Transit— John Tallmadge, Director of Regional Services Development
o Brief Review of Orange-Durham Express (ODX) Service
o Public Outreach Results for Orange-Durham Express (ODX) Service
o Additional Proposed Triangle Transit and Chapel Hill Transit Service Expansion
in Orange County
• Orange County— Bret Martin, Transportation Planner
o Public Outreach Results for Proposed Orange Public Transportation Service
Expansion
o Review of Bus Service Expansion Program Options #1, #2 or combination
thereof
o BOCC Options for Next Steps
May—June 2014 Public Outreach
• Initial Public Involvement to Derive Concepts: Summer— Fall 2013
• Public Involvement/Comment Period — May 8 — June 4, 2014
o Website, Phone #, Email, Social Media, Newspaper Ads
o ODX Route and OPT Service Expansion Surveys Accessible on website and at
public meetings
• Outreach meetings in Hillsborough, Cedar Grove, Efland, Mebane and Durham
0 63 total attendees
• Surveys Completed/Comments Received
0 14 Total Comments Received for ODX Route
0 48 Total Comments Received for Proposed OPT Service Expansion
• Impact of Public Outreach on Service Recommendations
o ODX Route — Confirmed Proposed Service Plan
o OPT Service Expansion —Additional Option(s) for Consideration
Oranqe Durham Express (ODX) (Map)
*See notes below
ODX Route Public Outreach Results
• 11 of 14 respondents support proposed service
• Common Comment Themes:
o Service would save UNC and Duke employees money and allow for productive
use of time otherwise used for driving
o Eager to use the service to commute between Durham and Hillsborough (both
directions) so as not to have to drive back and forth
Other Proposed Services In Oranqe County (TTA and CHT)
• Triangle Transit ($422,000 available FY 2015):
o Introduce Saturday night and Sunday service for first time on routes serving and
connecting Chapel Hill to other Triangle Area destinations
■ Starting August 2014
■ 1,442 FY 2015 service hours in Orange County
o Additional frequency between Southpoint Mall and UNC
■ Continuation of August 2013 implementation
■ 1,228 annual service hours in Orange County
• Chapel Hill Transit ($1,125,300 available FY 2015):
o Additional peak trips on busiest routes
o Later service on two Saturday routes
o Continuation of evening service during former "reduced service periods"
■ Introduced 2013
■ 1,690 annual service hours
o Offsetting increased cost of existing service
o Financing new buses
OPT Expansion Public Outreach Results
• 31 of 35 survey respondents support proposed services
• 4 of 35 respondents do not support proposed services
o Proposed U.S. 70 midday service is inadequate; service needs to be increased.
o Need additional stops along Route 420 � Eubanks park-and-ride, Hideaway
Estates
o Concern over existing low level of ridership and whether expansion is really
necessary.
o Mebane is too far away for people to live who work in Durham and Chapel Hill.
• Common Comment Themes from May/June Outreach:
o Support for increased service connection between Mebane and Hillsborough,
Hillsborough and Chapel Hill, and Cedar Grove and Hillsborough.
o Support for increased service providing access from low-income rural areas to
Hillsborough for jobs and social programs.
o Consider Bingham Township for service.
o Mixed responses to concept of fares; some support and some don't
• Common Themes From Prior Outreach:
o Access to employment
o Rural residents' access to social services
o More emphasis on elderly/senior transportation
Five —Year Bus Service Expansion Recommendations Map — Option 1 (MAP)
Five —Year Bus Service Expansion Recommendations Map — Option 2 (MAP)
Differences in Options #1 and #2 (CHART)
Mix-and-Match: Option #3? (CHART)
If Additional $$ is Made Available For Bus Service From:
Better sales tax/vehicle registration fee revenue projections than anticipated
OCBRIP updates are making adjustments to revenues and will come before BOCC
later this year
AN D/O R
Federal and State Grants for Transit Operating Assistance
THEN
Unfunded Service Concepts Can Be Implemented in Priority Order Depending on Amount of
Additional Revenue
Ranked Unfunded Concepts — Options #1 and #2 (CHART)
Other OPT Expansion Proqram Notes
• Bus Capital Availability
o Program dependent on timing of bus acquisition and Federal grant source used
for purchase
o New buses requested not available until winter 2015
• Service Standards for Existing and Expanded Services
o Passengers per service hour
o No less than '/2 below system's average for each type of service (i.e., fixed-
route, demand response)
o Evaluation after introductory period of 12 months
o Evaluation by OUTBoard/Transportation Advisory Board with recommendations
to BOCC
• Fares
o Fixed-route: Collect nominal fare if technology permits (compatibility with
Triangle Transit farecards) on all services except Hillsborough Circulator
o Demand Response: Collect nominal fare ($3) for expanded structured services;
keep higher fare for existing services
o Vouchers to those who qualify for other social services (Medicaid, Work First,
etc.)
BOCC Options for Next Steps
Manaqer's Recommendation:
Tonight:
Receive Presentation
Endorse the proposed Triangle Transit ODX service;
AND EITHER
Endorse a bus service expansion program option, or combination thereof, for OPT; OR
Delay endorsement of OPT expansion program given additional time to refine program
details; OR
Schedule Fall work session item if deemed appropriate.
September:
If endorse an OPT program option � Draft program document returns for BOCC
consideration
If BOCC does not endorse program option � Delay until September or later meeting
OR
Schedule Fall work session for refinement of recommended program
Bret Martin reviewed the map of the Orange Durham express. He said this service will
be operated between 6:00 and 9:00 am and 4:00 and 7:00 pm, and will involve 3 runs in the
peak direction and the off-peak direction. He said the peak direction run will start in Mebane,
head to Hillsborough, and then hit the Duke/VA hospital area and downtown Durham. He said
phase 1 of this service is anticipated to begin in August, and this will be from Hillsborough to
Durham, making use of a temporary park and ride at North Hills shopping center. He said
phase 2 service from Mebane is anticipated to begin in January. He said the off-peak service
will run from downtown Durham to the VA/Duke Hospital area, Hillsborough, Efland, and
Mebane.
Bret Martin referenced the chart titled Differences in Options #1 and#2. He said
Option1 includes the program concepts brought before the Board on May 8th and presented to
the public. He said option 2 makes some tweaks to this, and those tweaks are highlighted in
yellow. He said the north eastern and north western demand routes are increased from one
day a week to 2 days a week in option 2. He said option 2 also expands service to the
southern part of the County with this same 2 day a week concept. He said the other change is
that option 2 changes the Mebane-Efland-Hillsborough mid day service from a 2-hour headway
to a 1 hour headway. He said option 2 also does away with the Efland-Hillsborough Commuter
Loop.
Bret Martin said there is also a 3�d option of mixing and matching to do what is
important. He said this option was added in order to be responsive to public comment and to
highlight the fact that adding one thing means taking away from something else. He noted that
the program is financially constrained.
John Tallmadge from Triangle Transit arrived. He said most public interest has been
around the OPT services. He said his board takes the item up on June 25, and if approved, it
will be implemented on August 1 gtn
Commissioner Pelissier thanked staff for working on this. She reminded everyone that
the Orange Durham express route was in the plan, and everyone is very excited about this
route. She asked how this will be advertised to the public. She asked if Duke University will
help advertise, since many of those surveyed were Duke employees.
John Tallmadge said there will be a concerted effort with Duke to do some advertising.
He said Duke offers a go pass to their employees; so the fare would be free for the
employees, and Duke pays TTA per boarding. He said the service, the direct information from
the employer, and the subsidy will be the primary market. He said there is also a staff person
who works with major employers throughout the County to create program awareness.
Commissioner McKee asked about the timing of additional stops. He asked what the
process will be for adding stops after this route is up and running. He said he can think of two
other stops needed along the 70 corridor.
John Tallmadge said there are multiple sources to get information regarding the
addition of new stops. He said the considerations are whether the stop is along the current
route and whether there is time in the schedule to add another stop. He said if these two
considerations are met, then a professional judgment is made regarding whether or not there
is there enough demand to add the additional stop. He said stops are easier to add on the
reverse commute direction, as this does not delay the riders going in the time sensitive
direction.
Commissioner McKee said this may be able to be addressed with the OPT service, but
he wants to make sure those residents along Highway 70 can utilize this service.
John Tallmadge said one other consideration is whether the stop is a safe location.
Commissioner Rich referred to Commissioner Pelissier's question regarding the
advertising of this service. She suggested staff follow through on some suggestions that were
given at their last Durham/Chapel Hill/ Orange Work Group meeting.
Commissioner Rich said she was one of the people who did not think OPT should be a
fare free service. She does not think this is sustainable. She said, to avoid problems down
the road, she would not want this to be a free bus service. She said she is primarily giving this
opinion to OPT. She agreed that it makes sense to have a monthly pass or something similar.
Commissioner Gordon said she expects this will come back for work sessions in the
fall. She asked for information on how the ODX and anything else proposed in the next five
years will fit into the bus and rail investment plan and the implementation agreement. She
asked for a big picture view of how this bus service fits into the broader plan. She asked for
clarification on how the costs and the revenues work out. She noted that OPT charges much
less ($44 per bus hour) than anyone else for bus service hours. She said she knows there are
reasons why TTA has to charge more. She asked what the amount is for TTA.
John Tallmadge said TTA is budgeting $114 per bus hour in the upcoming fiscal year.
Commissioner Gordon said this is a large difference, and she wants to make sure OPT
is capturing all of the costs. She said the difference also makes it difficult to determine how to
allocate money from the bus and rail investment plan. She would like to see the big picture of
how this all fits into the larger bus and rail investment plan as it relates to costs and revenues.
Commissioner Gordon said she would prefer a full map of Orange County for both
option 1 and option 2.
Commissioner Gordon asked what the southern county zoning route is.
Bret Martin said that is the same concept as what was put together for the north
eastern and north western, and it would be a dial a ride service with scheduled pick up.
Commissioner Price said she was hoping to have balance on these fares, since some
employers in Durham are giving out free fare passes, and there are free bus fares in Chapel
Hill. She would like to find a way to equalize this, as some people will have to take different
types of transportation. She said she wouldn't want to charge for some routes and not others.
She said bus fares in the past have not really paid for the bus service, but it is good to have
fares to show good stewardship. She wants to see balance and equity in the charges for all of
the different modes.
Chair Jacobs said there will be discussion of this at a future work session. He said he
would like to explore offering passes to Orange County employees who commute. He would
like to add this to the conversation in the fall.
Commissioner Pelissier referred to Commissioner Gordon's questions. She noted that
on page 17 of the plan adopted by Durham and Orange County, an express route between
Mebane, Hillsborough and Durham is listed. She said this route is implementation of that plan
that was adopted
A motion was made by Commissioner Pelissier, seconded by Commissioner Rich for
the Board to:
1. Endorse the proposed ODX service to be operated by TTA in central Orange County; and
2. Receive and consider any possible necessary discussion regarding the proposed
program Options #1 and #2 (Attachment 3) for OPT and potentially consider endorsement of
one of the options if deemed appropriate at this time.
Commissioner Gordon said she knows that the ODX route is on the plan. She said her
question was regarding other routes that will be brought up in the 5 year period and how the
OPT routes fold in.
VOTE: UNANIMOUS
Commissioner McKee said he understands that this will be coming back in the fall. He
said the sooner the better for staff, and he suggested this be scheduled in September.
Bret Martin said this is currently scheduled for the September 11 work session, but that
was a tentative placeholder.
Commissioner Pelissier requested more information about existing services, especially
related to the zonal routes. She is not sure how these differ from the existing response
demand routes. She does not understand how the proposed additions fit into what is already
being done. She does not have a clear picture of whether or not we are saturated. She is
aware that some of the service is paid through Medicaid, but she would like to see a big picture
of what is being added.
Commissioner McKee said he would like clarification on whether these zonal routes
make more sense as a comprehensive approach compared to the route in Efland.
Bret Martin said he will work to pull all of this information together for the September
meeting.
Commissioner Gordon asked if the mid day route on 70 is considered a commuter
service.
Staff indicated no.
Commissioner Gordon asked what the Efland-Hillsborough commuter route is
considered to be.
Bret Martin said the Efland-Hillsborough commuter route is a service that would run
during peak periods to coincide with the ODX route to provide a peak direction service from
Efland to Hillsborough to tie into the ODX stop in Hillsborough. He said the service would offer
a pre-Hillsborough circulator service, hitting a number of stops on the north side of
Hillsborough in transit dependent areas before going through downtown and the south side of
Hillsborough where a lot of employment destinations are located.
Commissioner Gordon said the zonal routes are the demand response routes, and she
thinks the survey feedback showed a strong interest in this. She asked if this is correct.
Bret Martin said option 2 is nothing more than the result of the public comment.
e. Maior Subdivision Preliminary Plat Application — Triple Crown Farm (8:45-9:05)
The Board received the Planning Board recommendation, reviewed, and made a
decision on a Major Subdivision Preliminary Plat application proposing a 20 lot single-family
residential subdivision in accordance with the provisions of Section 2.15 and Article 7
Subdivisions of the Unified Development Ordinance.
Michael Harvey introduced this item. He reminded the Board of a lime green sheet at
their places, representing comments from the Department of Environment, Agriculture,
Parks and Recreation (DEAPR). He introduced the Board to new planning board staff
member Pat Mellot, who has been processing this information.
Pat Mellot reviewed the following PowerPoint slides and maps:
Triple Crown Farms
Preliminary Plat
Review and Action on a 20-lot Major Subdivision off of Dairyland Road
Orange County Planning Department
Vicinity Map - MAP
Land Use Element of the Comprehensive Plan - MAP
JPA Land Use Plan - MAP
Growth Management System - MAP
Preliminary Plat: - MAP
Site Analysis Map - MAP
Conventional-Cluster Design Options — GRAPH
Conservation Cluster - Flexible Design Attributes
• Average lot size — 3 acres (consistent with established density limits)
• 34% (36.69 acres) Open Space proposed
• 6,374 sq. ft. of POSA (Pedestrian Open Space Access)
• 22,932 sq. ft. in 30-foot wide Roadside Buffer along Dairyland Road
• 100 foot building setback from perimeter of entire subdivision
Site Photograph — 1
Site Photograph —2
Site Photograph - 3
Site Photograph —4
Site Photograph -5
Site Photograph — 6
Neighborhood Information Meeting:
- Held on October 3, 2013 at the West Campus Office Building.
-Approximately 16 people in attendance.
- Concerns were expressed over proposed density
Staff comment: The proposed density is consistent with the UDO (i.e. 1 unit for every 5
acres)
- Concerns were expressed over stream crossings and clearing of existing vegetation
Staff comment: Stream crossings will require permitting. They are consistent with UDO.
- Concerns were expressed over the possible disturbance of an existing beaver dam.
Staff comment: according to the applicant, the dame has been removed.
- Questions related to compliance with stormwater standards
Staff comment: project will have to comply with County stormwater regulations.
Planning Board Meeting
- Held on May 7, 2014 at the West Campus Office Building
- No residents were present to speak on the matter
- PB asked questions regarding adequate turn lanes from Dairyland Road, Orange County
Emergency Services Fire Water Collection, and School Assignments.
Staff Comments:
1. NCDOT will not require a turn lane on Dairyland Road.
2. 17 lots are located within the Chapel Hill-Carrboro Schools. The remaining 3 lots are within
Orange County Schools.
3. A wet pond and access drive to meet the fire protection needs has been provided.
Pat Mellot said this is a major subdivision of 20 lots proposed off Dairyland Road. He
reviewed the maps and photos. He said the site is designated rural buffer. He said the plat is
the same as the concept plan that was approved last year. He reviewed the recommendation
and introduced the applicant, Michael Neal.
Michael Neal said he is representing the owners of this project. He gave background
on the subdivision and how it came to be. He reviewed the topographical maps and said the
stream buffers and flood plains came out to be a total of 25 acres. He said the steep slopes
were also preserved. He said a recreation area was located next to the roundabout, as well as
a spring fed water source, as requested by the fire department. He said the flood plains, steep
slopes, recreation, and fire protection areas combined will leave 37 percent of the site
preserved.
He said the remaining useable land was then divided into lots. He said the result was a
conservation themed sub-division where the environmental areas were preserved. He said the
total project area is 104.5 acres, and the proposed open space is 38.5 acres, which exceeds
the required amount of open space by 4.2 acres. He said each lot has a viable septic area.
He said the two roads in the neighborhood will be built according to DOT specifications, and a
pond will be supplied to provide fire protection to the homes. He said there is a plan to petition
the Chapel Hill-Carrboro City School (CHCCS) system to take the 3 Orange County School
(OCS) district properties, to avoid having two bus routes in the neighborhood.
Commissioner Gordon asked what kind of water feature would be used for fire
protection. She referred to page 101 and the emergency services condition.
Michael Neal said at this point the amount of water is not known yet, as the size of the
homes to be built has not been determined yet. He said the amount listed on page 101 in their
packet is the minimum amount of water that would be needed. He said the proposal is to base
the pond size on the largest structure that will be built in the subdivision. He said this will
equate to a certain volume of water necessary to fight a fire for 2 hours. He said the size of
the structure, as well as the materials used in building will determine the amount of water. He
said once there are builders lined up and the details of the structures are determined, the pond
will be built to accommodate. .
Commissioner Gordon asked how the maximum building size can be determined before
the houses are built. She does not see how you can restrict the size of the houses.
Michael Neal said the septic fields will determine the maximum size house that can be
built. He said once the builder or builders are selected there will be more information available.
He said there is also an option to build the largest size pond necessary to be in compliance.
Commissioner Gordon referred to page 15, Article 3, regarding membership and voting
rights. She asked for clarification on the 2 classes of voting membership.
Pat Mellot said these are the articles of inembership for the proposed HOA. He said
this is a standard provision.
Commissioner Gordon asked why it was in the packet.
Michael Harvey said the ordinance requires the auxiliary document be presented and
provided.
John Roberts said the HOA document is there only for the Board to review, and it does
not require any action.
Commissioner McKee referred to the water requirement. He said there is an automatic
three department response to all structure fires. He said these responding departments, with
the exception of Chapel Hill, run tankers. He said there is water transport available in addition
to the pond on site.
Commissioner Rich asked if any of the homes would be part of an affordable housing
plan.
Michael Harvey said this property is in the water supply watershed and is not allowed to
participate in the density credit system.
Michael Harvey said Michael Neal proposed a pond for the worst case scenario, and
this may be reduced once the size of the homes being built is determined. He said the fire
marshal will continue to work with the neighborhood to make sure the conditions are met.
Commissioner porosin asked for clarification on the location of the 3 lots in the Orange
County school district.
Michael Harvey designated this on the map.
Chair Jacobs asked if there had been any communication from either of the school
districts.
Michael Harvey said both school districts have stated that issuing caps would not be a
problem at the appropriate time. He said the applicant has to make formal petitions to both
school districts to see if the transfer will be allowed.
Chair Jacobs said both school systems have to be involved. He noted that there are
issues with capacity.
Michael Harvey said Chapel Hill will need to decide if they want to assume
responsibility for three additional lots.
Commissioner Gordon said it was stated in the materials that staff feels it is unlikely
that CHCCS would accept the 3 additional lots.
Chair Jacobs noted that the restrictive covenants state that the neighborhood road is a
private road, but subsequent documents state that it is a public road.
Pat Mellott said that would be need corrected. He said this is a unique situation in that
the road has a private 50 foot right of way and a paved asphalt 20 foot section. He said it is
built to DOT standards, and it would remain a private road and would be maintained by a road
maintenance agreement.
Chair Jacobs said there are several Board members who are disappointed that the
covenants would not allow poultry in the sub-division. He noted that it is a trend in both towns
and especially suburban areas to allow people to have chickens.
Commissioner Price asked, in the event there are children in those three lots that will
be in the OCS system, how far they would have to ride on the bus to CHCCS.
Michael Neal said the bus would need to come in on Dairyland Road and exit the same way.
Commissioner Price asked what is to the west of this property.
Michael Neal said it is undeveloped land.
Chair Jacobs asked about the decision to propose cul de sacs, and whether there was
no possibility of connectivity.
Pat Mellott said cul de sacs were the best option for being as environmentally sensitive
as possible.
Michael Harvey noted that there are houses and farms in the area that might have
been disturbed by a connectivity plan.
A motion was made by Commissioner McKee, seconded by Commissioner Price for the
Board to:
1. Receive the Planning Board and Planning Director's recommendation on the
Preliminary Plat application for the Triple Crown Farm Subdivision;
2. Discuss the proposal as needed; and
3. Approve the Preliminary Plat as submitted and the Resolution of Approval contained in
Attachment 8.
VOTE: UNANIMOUS
f. McGowan Sewer Interceptor Additional Rock Allowance and Approval of Budqet
Amendment#9-E
The Board considered approving Budget Amendment#9-E adding additional rock
contingency to the McGowan Sewer Interceptor capital project budget and authorizing the
Manager to sign.
Chair Jacobs said this is on the regular agenda mainly as an informational item due to
the costs.
Kevin Lindley reviewed the following project overview as included in the abstract:
This project has been underway since March 17, 2014. The overall project is approximately
85% complete and consists of 2,400 linear feet of 12" gravity sewer line and de-commissioning
of the McGowan Creek Sewer Pump Station. The installation of this gravity sewer line will allow
the County to take the 26 year-old McGowan Creek Pump Station off line, which reduced the
annual maintenance costs for the system and avoids costly reconstruction of the aging pump
station (see Attachment 1).
The original estimated rock quantity for the 12" sewer line was 2,000 cubic yards. However,
after constructing approximately 2,000 linear feet (83%) of this line, the Contractor has
excavated 4,665 cubic yards of rock. Because of the large quantity of rocky material, the
Contractor has been using a special back hoe designed to break up the blasted rock, which
allowed it to be placed back in the trench. This avoids having to haul the rock out by the
truckload for disposal and having to purchase and haul in select fill dirt to replace the rock that
was removed.
The County's engineering consultant, McGill Associates, is estimating that there could be an
additional 1,209 cubic yards of rock left to be excavated to finish this project. If the consultant's
estimate proves correct, the total rock excavated for this 12" sewer line would be 5,873 cubic
yards. When compared to the original estimate of 2,000 cubic yards, the difference is 3,873
cubic yards.
The rock excavation line item is paid at $120 per cubic yard of rock excavated, so adding an
additional rock excavation amount of 3,873 cubic yards will increase the construction costs by
$464,760. This estimate is based the best available data and is conservatively estimated to be
sufficient to cover all rock for the rest of this project. This project has a unit price contract so
that a contractor is paid per unit, in this case cubic yards, as the rock is excavated. The
contractor will only be paid for the amount of rock excavated, regardless of the amount
available in the budget for that particular line item.
The project is being funded by a State Revolving Fund (SRF) Loan. The current available loan
amount is $774,904. The original construction contract was for $597,813, and the engineering
design and construction oversight was $94,200, leaving $82,891 to cover ancillary costs and
contingency. To date, there have been change order requests from the contractor and other
ancillary costs against this contingency in the net amount of approximately $40,000, leaving
approximately $42,891 to go towards the extra rock excavation cost.
Additionally, $57,814 was appropriated to cover costs of the project which cannot be
reimbursed through loan proceeds, such as the loan origination fee and easement costs. This
amount will still be sufficient to cover the costs for which it was budgeted.
Commissioner porosin asked how likely it is for staff to anticipate these kinds of
obstacles. He asked if this is unavoidable in these kinds of projects, or if something should
have been done.
Kevin Lindley said the rock is there, and the cost of the rock is going to be the same
regardless of the estimate in the beginning. He said it is just a matter of the timing of the
budgeting.
Commissioner porosin said he is just wondering if there is a way to better anticipate
things for future projects.
Kevin Lindley said this particular project is short in length; however, it parallels a
stream, so they were required to dig about 20 feet down and this exponentially increased the
amount of materials.
Doug Chapman from McGill Associates said in a situation like this, where rock is
anticipated, the best thing would be to do borings before bidding the project. .
A motion was made by Commissioner McKee, seconded by Commissioner Pelissier for
the Board to:
1. Approve Budget Amendment#9-E adding $464,760 in rock contingency to the
McGowan Creek Outfall project construction contract and authorizing the request for an
additional $421,869 in SRF loan funding; and
2. Authorize the Manager to sign on behalf of the Board the change order for the additional
rock allowance and any documents related to the pursuit of additional SRF loan funding as
outlined in Item 1.
VOTE: UNANIMOUS
g_ Next Steps - Strateqic Communications Plan (9:20-9:35)
The Board considered approving the establishment of a Communications Committee,
comprised of staff designated by the Manager and two Board of Commissioner members
appointed by the Board, for the development of a proposed Strategic Communications Plan for
Orange County; and authorizing the Manager to execute a contract with Rod Visser to work
with the Committee.
Cheryl Young presented this item. She said on January 31, 2014 the Board held a
Retreat and discussed the need for an Orange County Strategic Communications Plan. She
said the Board requested that the Manager provide a recommended strategy for a
Communications Plan. She said on February 27, 2014 a Manager-appointed Communications
Plan Committee met to discuss how the County could move forward with a Strategic
Communications Plan, and it was determined that all of the questions that were identified
could not be sufficiently addressed by staff, without meaningful participation from the Board of
County Commissioners.
She said the following three phase approach was recommended to move the process
of developing a Strategic Communications Plan toward a successful conclusion:
Three Phase Approach
Phase One
Identify and share with the Board individual department public information strategies
outlining the dedicated resources, communications tools, target audiences and how the
department interacts with the Public Affairs Office.
Phase Two
Rod Visser was engaged to gather internal information by interviewing the Board and
County staff and present a summary to the Board.
Phase Three
With the assistance of Rod Visser, draft a Strategic Communications Plan to be presented
to the Board in the fall of 2014.
She said the project is now in phase 3, and she reviewed the following information for
next steps, as outlined in the abstract:
A proposed Agreement with Mr. Visser is attached. As set forth therein under the Scope of
Work, the Contractor will, beginning during the summer break, convene and facilitate a series
of 6-8 anticipated meetings with the County's designated Communications Committee, to be
comprised of an Assistant County Manager, departmental representatives selected by the
County Manager, and two County Commissioners designated by the Board of County
Commissioners.
FINANCIAL IMPACT: The financial impact of engaging Rod Visser to complete Phase Three is
not to exceed $20,000. A total of$12,800 will be provided from the FY 2013-14 Manager's
Miscellaneous budget and the remainder will be allocated from unexpended funds in the
County
Manager's FY 2013-14 budget.
A motion was made by Commissioner Pelissier, seconded by Commissioner Rich for
the Board to:
1) Establish a Communications Committee comprised of County department
representatives to be designated by the Manager and two Commissioners appointed by the
Board;
2) authorize the Manager to execute a contract, and any amendments thereto, with Rod Visser
to work with the Committee at a cost not to exceed $20,000.
VOTE: UNANIMOUS
Commissioner Price volunteered for the committee, and Commissioner porosin
suggested Commissioner Rich.
Commissioner Rich asked about the time of day when the 6-8 meetings would
be held.
Rod Visser said the timing would be up to the committee, and he is flexible.
Commissioner Rich said she would be happy to be on the committee...
Commissioner Gordon volunteered in place of Commissioner Price, who withdrew.
A motion was made to appoint Commissioner Rich and Commissioner Gordon to the
communications committee.
VOTE: UNANIMOUS
Chair Jacobs requested that the agendas for all of the work groups be shared with all
members of the Board of County Commissioners in the interest of sharing information and
allowing participation of Commissioners who may be interested in attending the meetings.
Commissioner Gordon said she thinks this is a good idea, and it is good for the
Commissioners to notify the group of their intention to attend, so there will not be too many
Commissioners present.
h. Space Study Work Group Formation and Charqe (9:35-9:50)
The Board considered the establishment of a Work Group and charge to provide
recommendations regarding on-going facilities planning and space utilization and if the Work
Group is established, appoint two members of the Board of Commissioners to serve on the
Work Group.
Wayne Fenton reviewed the following background information from the abstract:
The Board-adopted study framework is illustrated in Attachment 1 entitled "Board-Adopted
Framework for Iterative, Continuous Space Study". The framework is founded in the original
2001 framework and guiding principles as well as the major space study framework update in
2005 and further updated and adopted by the Board on June 18, 2013.
In keeping with the Board's intention and need for the space study to be "iterative and
continuous", and coordinated with the annual capital investment planning process, and
recognizing that site approval of the Southern campus property, anticipated in June, 2014, will
provide an additional need for space and facility planning for the next five to twenty five year
period, Asset Management Services (AMS) staff propose the establishment of a new Space
Study Work Group to include key County staff inembers and two Board members. Attachment
2, "Facilities Disposition and County Services Illustrative", was originally presented to the
Board on May 21, 2013 and represents this ongoing space discussion relative to constructed
and renovated County facilities, as well as a "going forward" point for discussion within this
proposed Work Group. The Work Group should also be tasked with considering a centralized,
County wide records and physical storage policy as discussed with the Board in the spring of
2013.
The proposed charge for the Work Group is to:
1) Work with County staff to provide recommendations to the Board on the utilization of
space within existing County facilities as well as the need for new or renovated space, to
include but not be limited to, approved master planned County campus sites, and;
2) Consider record retention regulations and recommend longer retention periods for select
records, if desired, and;
3) Develop a records retention policy to be managed by Asset Management Services as part
of an annual records destruction event, and;
4) Develop a comprehensive policy for storage of non-record items, and
5) Assess and recommend structural or procedural mechanisms in support of these goals.
Staff also proposes that the Work Group be directed to work with staff to present a draft plan
for consideration to the Board of County Commissioners by March 2015.
Staff recommends that the Space Study Work Group include two County Commissioners and
the following representatives:
• Asset Management Services —Wayne Fenton/Jeff Thompson
• Clerk to the Board — David Hunt
• Information Technology— Jim Northrup or designee
• Department on Aging — Janice Tyler or designee
• Health — Colleen Bridger or designee
• Social Services — Nancy Coston or designee
• Department of Environment, Agriculture, Parks and Recreation — Dave Stancil or
designee
• Manager's Office — Cheryl Young or designee
• Emergency Services — Jim Groves or Designee
• Court system — Judge Joe Buckner or designee
All County departments will be worked with to identify current and future space needs, and
participation from other departmental representatives will be requested based on study focus
throughout the process.
Chair Jacobs noted that the Board did a total revamp of the space study in 2006.
Commissioner Pelissier suggested inclusion of the Sheriff's department as part of the
work group. She noted that the new jail is being built, and the sheriff's office uses space, and
she feels they need to be included.
Chair Jacobs said there were discussions in the jail alternatives workgroup about what
will be done with the old jail, and that is certainly relevant to this discussion.
Commissioner Gordon said staff is proposing a draft plan be brought back March,
2015. She would like to see a staff progress report in late October or early November.
Wayne Fenton said this can be done.
Chair Jacobs said he spoke to Peter Sandbeck, who is a cultural resources specialist
for the County. He said Peter Sandbeck takes a little different view about records retention.
Chair Jacobs said we can't destroy our present history fast enough, and we have almost no
retention of what is going on now. He would like to encourage the group to include Peter
Sandbeck in the records retention discussion.
Chair Jacobs referred to page 8, and said there were some expressed needs for
recreation space at the Whitted Campus. He said there is no work group emphasis on this in
their proposal. He suggested this be included.
Chair Jacobs said he does not understand why Economic Development is part of the
southern campus planning, but he is sure this will be explained at some point in the future.
Chair Jacobs said there has been a fair amount of discussion over the years about
whether or not the visitor's bureau is in the best location. He would like to see this discussed.
He compared this to the discussion of the Skill's Development Center, and it's effectiveness
since the relocation of Durham Tech. He would like for there to be some conversation about
this.
Chair Jacobs referred to the section on aging and noted the emphasis on Southern
Campus planning. He said he has heard there is just as much stress on the Central Orange
Senior Center as there is on the Seymour Center. He wants to make sure both of these are
considered.
Wayne Fenton said both locations will be included.
Commissioner Gordon asked about the needs addressed within the proposed FY 2014-
19 CIP for parks operation. She asked if this is related to the 5 year plan that includes the
Revere Road campus. She said all that remains are the recreation space needs in Whitted.
Wayne Fenton said the previous discussion on the Whitted facility was regarding the
fact that there will be unassigned space after the development of the Board's meeting rooms.
He said there was some discussion with the Department of Environment, Agriculture, Parks
and Recreation (DEAPR) staff about the opportunity of using some of that space. He said
DEAPR staff had proposed moving some of their office staff from the Central Recreation
facility to free up space at that facility, rather than having programming in both buildings.
Commissioner Gordon said she wanted to make sure the dental was included in the
personal health and dental, and that the recent numbers requested by Chair Jacobs for the
dental service were considered.
Commissioner Gordon asked for clarification regarding the reference to a potential
Skills Development Center.
Wayne Fenton said attachment 2 was intended to identify the current location of
departmental space and where departments have recently moved to and from. He said the
idea was to identify everywhere that each department has had a presence.
Commissioner Gordon said the Skills Development Center is located advantageously
for the census track that has the lowest income. She didn't know what it meant to consider it
for Southern Campus planning.
Wayne Fenton said the reference to Southern Campus was just related to whether or
not there may be any need to expand to this site in the future.
Michael Talbert said staff is planning for the next 25 years for the southern campus and
this is just one opportunity being explored.
Chair Jacobs said the Board appropriated $25,000 to look at the possibility of opening
a health center for County staff. He said presumably the space needs study could consider
the best site for that as well.
A motion was made by Commissioner Gordon, seconded by Commissioner Rich to
approve the establishment of a Work Group and charge to provide recommendations
regarding on-going facilities planning and space utilization, and directed staff to give an interim
report by September/October 2014 and a draft plan by March 2015.
VOTE: UNANIMOUS
A motion was made by Commissioner Rich to nominate Commissioner McKee to serve
on this work group and Commissioner Price volunteered.
VOTE: UNANIMOUS
i. Interlocal Aqreement for Solid Waste Manaqement
The Board considered referring a draft preliminary Interlocal Agreement for Solid Waste
and Recycling to the recently created Solid Waste Advisory Group (SWAG) with outstanding
issues/provisions to be resolved, with the Agreement subsequently being resubmitted to the
Towns and County for finalization and adoption.
Michael Talbert reviewed the following background information from the abstract:
At its May 13, 2014 work session, the BOCC discussed adopting a preliminary Agreement that
would be amended in the future once remaining outstanding issues or areas of potential
disagreement are resolved. The BOCC also discussed that a multi-jurisdictional advisory group
be established to address those outstanding issues and make recommendations to the parties
of the Agreement so that the Agreement can be amended and finalized. At its June 3 meeting
the BOCC formally established the SWAG and indicated that the draft
preliminary Interlocal Agreement (attached) will represent the base document from which their
discussions, revisions and recommendations would be made. A preliminary report from the
SWAG may be presented at the November 20, 2014 Assembly of Governments meeting. The
issues recommended to be addressed by the SWAG with regard to the preliminary Agreement
include, but are not limited to:
* an interlocal agreement on solid waste;
* reducing solid waste that is not recycled;
* recycling opportunities and services;
* siting a transfer station or landfill within the county;
* supporting public education on solid waste issues;
* construction and demolition waste;
* assuring long-term partnership of the entities involved through an interlocal agreement
on waste handling and disposal;
* addressing equitable funding and mechanisms for establishing fees and making future
joint decisions;
* future use of closed landfill sites;
* investigation of partnership possibilities involving neighboring jurisdictions;
* feasibility of innovative and cost-effective, environmentally-sound methods of disposal
of solid waste beyond burial;
* potential inclusion of biosolids in long-range disposal plans;
* emergency storm debris planning
* treatment of communities impacted by siting of any facilities either within Orange County or
beyond its borders to receive shipments of waste.
The Towns' and County staffs created a detailed outline from which the draft preliminary
Interlocal Agreement for Solid Waste was produced. Due to time constraints and a need for
elected official level guidance, there are remaining unresolved operational issues and policy
decisions yet to be discussed and will be included in the recommendations from Solid Waste
Advisory Group. The known unresolved operational issues to be addressed by the SWAG are
listed below, but are not limited to:
• Creation of a permanent advisory committee/group to advise the parties to the
Agreement, including rules of procedure, mission, composition, etc.;
• More thorough definition of outstanding debt as it relates to termination or withdrawal;
• How to bring the University into substantive discussions with regard to becoming a party
to the Agreement;
• The degree of involvement and the role of the parties to approve proposed fee increases
versus County discretion;
• Degree of program/operational detail with regard to current recycling and waste reduction
programs and services that should be incorporated into the Agreement; and
• The level of flexibility, discretion, accountability and authority the County will maintain as
the lead agency with regard to ongoing operations, budget, facilities and policies versus the
elements requiring notification to or approval or consent from the parties.
Michael Talbert said the financial impact of this has not yet been determined. He said
the Board's purpose tonight is to consider this initial draft agreement as a starting point, and to
refer this agreement to the SWAG. He reviewed the manager's recommendation. He said
ideally a preliminary report would be done and be presented to the Assembly of Governments
in November; however this may be difficult since there is public representation on this board
that will not be appointed until September.
Commissioner McKee said he assumes the Board would appoint the two
Commissioners to the SWAG tonight, although he does not see that in the abstract.
Donna Baker said this will be done in item 11-e, under appointments.
Commissioner Pelissier said she wants to have an inter-local agreement, but she will
vote against this because she feels that it really should be a group of elected officials that
come up with the framework for how to proceed and what kind of advisory board to have.
Commissioner Rich agreed with Commissioner Pelissier and said inter-local
agreements happen between bodies of government, and she does not feel the public needs to
be involved at this stage.
Chair Jacobs said one possibility is to have the Board appoint elected officials, Chapel
Hill elect its representatives, and then this group could meet over the summer while advertising
is done for public positions in the larger group.
Commissioner Price asked if this means there would still be citizen participation, just
not as many, and not as early.
Chair Jacobs said it is a good point that the interlocal agreement is between the
governments, although he would argue that the University should also be included. He said
this does not necessarily require participation of residents who were anticipated to deal with
the more complex list of issues that the interlocal agreement covers.
Commissioner Gordon said the four groups of elected officials could meet as a phase 1
of this group, to define the charge and work on the interlocal agreement, and then phase 2
would allow for residents to participate. She said this is a big project, and phase 1, which
would be comprised of elected officials, would report back at a time to be determined, and then
phase 2 would be the full group, who could work for at least a year.
Commissioner Pelissier made a motion, seconded by Commissioner Rich to refer the
attached draft agreement to a work group of elected officials—two from each of the
municipalities and two from the County; and that the group complete their work in time to
present to the Assembly of Governments in November; and that part of that interlocal
agreement would outline the composition, scope and mission of the advisory board and its
purpose.
Chair Jacobs said the University should be included in this if possible, and they are not
elected officials. He said there may not be two elected officials from Chapel Hill immediately.
Chair Jacobs offered a friendly amendment to include the University if UNC is willing to
appoint representatives, and that there be no specific designation of the number of elected
officials.
Commissioner Pelissier rejected the friendly amendment. She said she agrees that the
University should be involved, but she is not sure if this is necessary for the interlocal
agreement. She will let her motion stand as-is.
Commissioner porosin said he will not vote for this motion because it has taken citizens
out of the process. He said the idea that there are decisions to be made without citizens and
decisions to be made with citizens is against participatory democracy and transparency.
Commissioner Price said she will vote against it for the same reasons.
Commissioner McKee said he agreed with the idea of citizen participation, but
governments should have the first shot at the interlocal agreement.
VOTE: Ayes, 4 (Commissioner Pelissier, Commissioner Rich, Commissioner McKee,
Commissioner Gordon), Nays, 3 (Chair Jacobs, Commissioner porosin, and Commissioner
Price)
8. Reports NONE
9. County Manaqer's Report NONE
10. County Attorney's Report NONE
11. Appointments
a. Adult Care Home Community Advisory Committee —Appointments
The Board considered making appointments to the Adult Care Home Community
Advisory Committee.
A motion was made by Commissioner Gordon, seconded by Commissioner Rich to:
• Appoint to a first full term (Position #8) At-Large for Ms. Joyce Teston ending
06/30/2016.
• Appoint to a first full term (Position #10) At-Large for Dr. Beverly Foster ending
06/30/2016.
VOTE: UNANIMOUS
b. Aqricultural Preservation Board —Appointment
The Board considered an appointment to the Agricultural Preservation Board.
A motion was made by Commissioner McKee, seconded by Commissioner Rich to
appoint to a first full term for Mr. Vaughn Compton. Mr. Compton will be serving a first full term
expiring 06/30/2017 as an at-large representative (VAD Cedar Grove District— Position #2).
VOTE: UNANIMOUS
c. Alcoholic Beveraqe Control (ABC) Board —Appointments
The Board considered making appointments to the Alcoholic Beverage Control Board.
A motion was made by Commissioner porosin, seconded by Commissioner Price to
appoint Keith Bagby to position #3 ( At-Large) with an expiration date of 6/30/2017.
VOTE: 6-1 (Commissioner McKee)
A motion was made by Commissioner porosin, seconded by Commissioner Price to
appoint Nannie Richmond to position #4 (At-Large) with an expiration date of 6/30/2017.
VOTE: Ayes, 3 (Chair Jacobs, Commissioner Price, and Commissioner porosin); Nays,
4 (Commissioner Rich, Commissioner McKee, Commissioner Pelissier, and
Commissioner Gordon)
Motion Fails.
A motion was made by Commissioner McKee, seconded by Commissioner Gordon to
appoint Mike Lassiter to position #4 (At-Large) with an expiration date of 6/30/2017.
Commissioner McKee said Mike Lassiter is retired from the ABC board and he has
heard complaints about the lack of representation for employees on the board. He said he is
nominating Mike Lassiter for this reason.
VOTE: Ayes, 5 (Chair Jacobs, Commissioner McKee, Commissioner Gordon,
Commissioner Rich, and Commissioner Pelissier); Nays, 2 (Commissioner Price and
Commissioner porosin)
A motion was made by Commissioner porosin, seconded by Commissioner McKee to
appoint Lisa Stuckey as Chair of the ABC Board for a term expiring June 30, 2015.
VOTE: UNANIMOUS
d. Oranqe Water& Sewer Authority Board of Directors —Appointment
The Board considered an appointment to the Orange Water & Sewer Authority Board
of Directors.
A motion was made by Commissioner Rich, seconded by Commissioner Pelissier to
appoint Terri Buckner to a second full term, as the Natural Resources Special Representation,
with a term ending 06/30/2017.
Commissioner porosin said he thinks more effort needs to be made in outreach to
encourage more minority involvement on this and other boards.
VOTE: UNANIMOUS
e. Solid Waste Advisory Group — BOCC Appointments
The Board considered making 2 BOCC appointments to the Solid Waste Advisory
Group and to appoint the Chair.
A motion was made by Commissioner McKee, seconded by Chair Jacobs to appoint
Commissioner Rich to the Solid Waste Advisory Group.
VOTE: UNANIMOUS
A motion was made by Commissioner Rich, seconded by Commissioner McKee to
appoint Chair Jacobs to the Solid Waste Advisory Group.
Chair Jacobs noted that he will serve in this role, but he is not happy about the way this
board has been constituted, and he will try to change this.
Donna Baker asked if the Public Service Announcement that is prepared to go out for
residents should be held until the end of summer.
Chair Jacobs said yes.
VOTE: UNANIMOUS
The Board decided not to appoint a Chair to the SWAG at this time.
12. Board Comments
Commissioner Price said she would like to encourage the schools to provide healthier
meals to students. She has heard a lot of comments from parents complaining about some of
the food that is provided in the schools. She would like to find a way to encourage better
nutrition education and work with vendors to provide better meals in the schools.
Chair Jacobs said this is a difficult issue, but it can be brought up at the next school
collaboration meeting.
Commissioner Gordon said the Durham-Chapel Hill-Carrboro Metropolitan Planning
Organization (MPO) is prioritizing transportation projects for funding in years 2016-2025. She
said this prioritization included the input points used to score the transportation projects. She
said the Board is encouraging all citizens to review the draft MPO point assignment and
provide feedback. She said this information can be accessed at www.dchcmpo.orq. She said
there will be a public hearing on June 25 to provide feedback.
Commissioner Gordon said the Board had received information regarding state budget
reductions affecting Chapel Hill/Carrboro City Schools and Orange County Schools. She
wants to make sure it is clear that both school systems sustained reductions that were carried
over from 2012-2013 to 2013-2014. She said the 2013-2014 total discretionary reduction was
$3,096,139, which means the grand total of state reductions for that year was $3,742,918.
She said Orange County Schools had $3,823,691.
Commissioner Pelissier referred to Commissioner Gordon's comments about public
input on the prioritization of transit projects. She said the assigning of points is very
complicated, and the most important thing for the public to do is to give input regarding which
are the most important projects.
Commissioner McKee thanked Michael Talbert for helping them through this past year
and wished him an enjoyable retirement.
Commissioner Rich said at the Durham/Chapel Hill/Orange Work Group they learned
about an additional cost for water and sewer. She asked Craig Benedict to inform the Board
of County Commissioners about this increase.
Craig Benedict said he would send out an email. He said this related to the program for
the Eno Economic Development District.
Commissioner porosin said there was a guest editorial in Sunday's Chapel Hill News
about Chapel Hill's public housing policy, which is the most restrictive public housing policy in
the state. He said the policy bars admission to public housing in Chapel Hill for anyone with a
record of illegal drug activity for 15 years, and anyone with a criminal record involving physical
violence for 10 years. He said this is more than double almost every other public housing
authority. He said the Chapel Hill policy also doesn't distinguish between felonies and
misdemeanors. He said over 130 low income people have been denied access since 2010,
and he is hoping that the Chapel Hill Town Council will take this up. He encouraged the Board
to read the editorial, as this is the only public housing available in Orange County.
Commissioner porosin said there will be a program on July 2 at the Chapel Hill Public
Library about the 50th Anniversary of the Civil Rights Act.
Chair Jacobs said the Burlington Graham MPO is having their public hearing in the
latter part of June regarding assignment of points for the different transportation projects to the
west.
Chair Jacobs recognized the upcoming 25th anniversary of Habitat for Humanity.
13. Information Items
• June 3, 2014 BOCC Meeting Follow-up Actions List
• Tax Collector's Report— Numerical Analysis
• Tax Collector's Report— Measure of Enforced Collections
• Tax Assessor's Report— Releases and Refunds Under $100
• BOCC Chair Letter Regarding Petitions from May 20, 2014 BOCC Regular Meeting
• BOCC Chair Letter Regarding Petitions from June 3, 2014 BOCC Regular Meeting
• Eno Mountain Road/Mayo Street Realignment Feasibility Study
• Memo Regarding County Water and Sewer Project Progress Update
14. Closed Session NONE
15. Adiournment
A motion was made by Commissioner Rich, seconded by Commissioner Gordon to
adjourn the meeting at 10:15 p.m.
VOTE: UNANIMOUS
Barry Jacobs, Chair
Donna Baker
Clerk to the Board