The URL can be used to link to this page

Home My WebLink AboutAgenda - 09-04-2014 - 6f1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 4, 2014 Action Agenda Item No. 6 -f SUBJECT: Bid Award —Commercial Collection Truck for Recycling DEPARTMENT: Solid Waste Management PUBLIC HEARING: (Y /N) No Financial Services ATTACHMENT(S): INFORMATION CONTACT: Pricing Sheets Gayle Wilson, Solid Waste, 919 -968- 2885 Clarence Grier, 919 - 245 -2453 PURPOSE: To consider awarding a bid to Freightliner of Houston, 9550 North Loop East, Houston, TX 77029 and GS Products, 322 Lavansville Road, Somerset, PA 15501 for a Commercial Recycling Collection Truck for the Recycling Division of the Solid Waste Management Department. BACKGROUND: The 2014 -15 budget calls for the replacement of the commercial recycling collection truck. This truck will be used to service all commercial locations with roll carts currently collected by the recycling division, which services approximately 310 commercial establishments, at least weekly. The specifications for this semi - automated truck include a smaller overall length to help better maneuver in some of the small alleys, driveways and other constricted areas on the commercial collection route. This truck also includes a packing feature, which the current truck does not have, to compact the dumped material from the receiving hopper into the body chamber. This feature will allow for increased capacity for the collection of recyclables and will provide the ability to expand the commercial recycling program in the future. While this truck will be primarily utilized for the collection of commercial sites, minor modifications to the specifications will allow the truck to be utilized for the collection of multi - family sites as well as provide emergency backup for rural curbside collection, if needed. Recycling division staff demonstrated this truck for two days and were satisfied with its maneuverability and collection capacity. North Carolina General Statute (NCGS) 143- 129(e)(3) allows local governments to make purchases through a competitive bidding group purchasing program, which is a formally organized program that offers competitively obtained purchasing services at discount prices to two or more public agencies. The HGACBuy is a cooperative purchasing group that meets the requirements of NCGS 143- 129(e)(3). The specific contract number is HGACBuy Contract # RH08 -12. The terms of the contract call for items to be sold and serviced through identified I authorized dealers. Houston Freightliner and GS Products have been identified as the appropriate dealers. The pricing sheets are attached. Staff compiled a list of specifications that meet the County's needs and compared these specifications to information on units bid by the HGAC cooperative contract. There were minor modifications and staff determined that all other specifications met the County's needs. The recommended unit consists of a 2015 Freightliner M2 106 Cab and Chassis with a GS Products MP8120X 20 Yard Body at a total cost of $186,838.78. FINANCIAL IMPACT: The purchase price of the truck along with recommended options is $186,838.78. Sufficient funds ($222,004) were appropriated in the adopted FY 2014 -15 Solid Waste budget to purchase the equipment. RECOMMENDATION(S): The Manager recommends that the Board award the bid to Freightliner of Houston, TX and GS Products of Somerset, PA for the purchase of a Commercial Collection Truck at a delivered cost of $186,838.78. HGACBuy CONTRACT PRICING WORKSHEET For Standard Equipment Purchases Contract No.: RH08 -12 Date Prepared: 7/31/2014 This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H -GAC @ 713 - 993 -4548. Therefore please type or print legibly. Buying Agency: ORANGE COUNTY, NC Cantractor. GSP MARKETING INC /GS PRODUCTS Contact Person: ERIC GERRINGER Prepared By: RUSSELL O, PALMIER Phone: 919- 968 -2788 Phone: 814- 445 -5866 Fax: Fax: 814- 443 -4966 Email: ergerringer (�i)ot'angecountync.gov Email: russpalmcr@g-sproducts.com Product Code: CE03 1 11 Description: GS PRODUCTS MP8120X IA. Product Item Base Unit Price Per Contractor's H -GAC Contract: 70540 B. Published Options - Itemize below - Attach additional sheet if necessary - Include Option Code in description if applicable (Note: Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost AB005 PAINT SINGLE COLOR STANDARD 0 AB003 PETERSON (4) STROBE LIGHTS (LED) 1638 DB004 RECESSED CART DUMPERS (4) 2184 Subtotal From Additional Sheet(s): Subtotal B: 3822 C. Unpublished Options - Itemize below - Attach additional sheet if necessary (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost (1) FOLD OUT BUCKET CURB SIDE 628.14 48 BODY AND 48 CYLINDER EXT WARRANTY 2734 PAINT GREEN DUPONT 44408 METALLIC 500 DUAL HOPPER SCREEN 900 TOOL BOX MID ON FRAME OR TAILGATE 514.14 DUAL CAMERA SYSTEM BY ZONE DEFENSE 1795.5 Subtotal From Additional Sheet(s): 10# FIRE EXTINGUISHER MOUNTED ON BODY 148 IF—Subtotal C: 7219.78 Cheep: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A +B). For this transaction the percentage is: 10% ID. Total Cost before any other applicable Charges, Trade -Ins, Allowances, Discounts, Etc. (A +B +C) Quantity Ordered: � X Subtotal of A + B + C: 81581,78 = 11 Subtotal D: 1 81581.78 E. Trade -ins I Special Discounts / Other Allowances / Freight / Installation I Miscellaneous Charges Description Cost Description Cost AB010 SHIPPING $2.50 PER MILE TO ROXBORO NC 1125 Subtotal E: 1 125 Delivery Date:1 F. Total Purchase Price (D +E): 82706.78 HGACBUY CONTRACT PRICING WORKSHEET For MOTOR VEHICLES Only Contract ; HT06 -14 No.: Date 8/8/2014 Prepared: This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H -GAC @ 713 -993 -4548. Therefore please type or print legibly. Buying ;Orange County Agency: Contractor: :Houston Freightliner, Inc Contact ;Eric Gerringer Person: Prepared ;Michael McCarthy By: Phone: ;919- 968 -2899 Phone: -713 -580 -8122 Pax: Fax: ?713- 676 -1603 Email: Email: Mike.McCarthy @STRHouston.com Product Cade: D3 Description: 2015 Freightliner M2- 106 -70 �...._ A�: Praii "uci �feiii:Ba'se:Uriit Pr�ca:P r. C90. a -aetnr s H: SAC =:G iitraet :::::::::: :::::::::::::: ::::: ::::::::::? :::::::::= := :::= ::::::::= 59763 ..................................................................................................................... ............................... ::>�iililia}i `t #vits:> xteii ize elves :ALta Iti ijtlitioii i skeet :if iec ss i " : tnc #iid ...P. 10W ucl scir lion: its .lieatil P ................................. .................. ?............ Y............................. .....p........ ..I ?.............. ............... (IVQfe.= 1'tl6xisli�d: Q tiplaS: ie .. "lions: 1t1 1t ykete itled:ahii:' l iced: iia rit aGtot's hid: :::.:.:.:.: .:.:.:.:.:.:.:.:.:.:.:.:=:.:.:.:.:....:=:=:.:.:=:.:.:=:.:.::=:::::::::::::: : :::::::: :::::::: :::::::::::::: p......... 9P .............................. p....................................................... ............................... .................................................................................................................... ............................... Description Cost Description Cost 11/32x3.5x10 15116 Frame 324 Battery Disconnect mtd LI-1 of Driver Seat 205 Allison 3500 RDS Automatic Transmission 7,146 30,000 LB. Rear Suspension, .... 1265 Air Conditioner 850 70 Ga11on LH Fut.I Tank 199 J. BW AD -9 Air Dryer[ ;. 290 114" Frame Liner 1058 3. Air Driver Seat ; : 175 Stand Up RH Drive Canverstop 15580 : AM/FM Radio ! 23,0 163 62 Rear Brakes 440 Single Air Horn :.. 122 — 237" Wheelbase 1028 , Front Tow I-looks 95 Cummins ISL 300 HP 7751 Subtotal From Additional Sheet(s): 1126,000 LB Rear Axle 40201 ubtotal B: 40778 C :Tl .. " ` ' > = =se` riec :.:.:.:.:.:.:.:.:.:.:.:.::: :: ::::: ::::: :: i p p lisQ i� s f P i ....... ......... . . a C�`:. life: Uii "tils[lslieit:d "tfbns are item's thidh r�rere ritaakitnitteci:itn ' rioed: in Corifrgetors bld . ............................"......... ............."..•.•."..•.•.• ....... 1?......... E? .......................................... p................. ......�........................ ..................... .......... ........................ ....... ....... ................... ....... .................................... ....... ......... Description Cost Description Cast Parts and Service Manual 240 Subtotal From Additional Sheet(s): F Subtotal C: ° 200 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit For this transaction the percentage is: 0% Price plus Published Options (A +B). D :Ttifff Gosf:Before:An' A ' " lie aliM :Tik&- L- t: /:0fWIk*A- H6>variees: 1E1 cpaafs Ai BBC ::::: :::::::: ::. ::::::= ::::::< >::::: >::::: =: . =• .. . ........................y.. PP.......................................................................... ......................... ..•: Quantity Ordered: X Subtotal of A + B + C: 100741 = Subtotal D: 104741 F kk AG:Or0er:1'r4cessiil :1Ghar' e:(A►nountP r Currvn>:Polic' :::;::::: ::;::: : :::.:.... ::::::::::::;:::;:::::;:;:::;:::;:::: :: :::>::::::: ::::::::<:: < >::-:: Subtotal E: 600 8..... g ............................ x�..................... ............................... ial...i.........ts/:.... -.....l ..I. "..".. "-: /: ,'.e..M:4...• .....(..t....._,'... �....i .... . _ ; .. . ... Qtk+er.A i4� .a0�05..7 r. !$h...InStn1 )4P.. SG! i .:.:.:.:.:..::::. ::"::: . Description Cost Description Cost Cummins 5 Year 150 Mile Plan 1 Extended Warranty 2600 Allison 3500 RDS 5 Year Extended Warranty 1020 Discount € -829 Subtotal F: ' 2791 = :::= :II��t✓ ..:f -::::G:`r11:1BI:Pi�'li�:Pll`1G .. ....... �....... . 104132