HomeMy WebLinkAboutAgenda - 06-24-2008-
Orange County
Board of Commissioners
Agenda
Regular Meetuig
Tuesday, June 24, 2048
7:34 p.m.
Southern Human Services Center
2541 Homestead Road
Chapel Hill, NC 27514
Note: Background flaterial
on all abstracts
available in the
Clerk's Oftice
Compliance with the "Americans with Disabilities Act" -Interpreter services and/or special sound
equipment are available on request. Call the County Clerk's Office at 732-8181, extension 2130. If you
are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the
County Manager's Office at 732-8181, extension 2300 or TDD# 644-3045.
1. Additions or Changes to the Agenda
PUBLIC CH.~RGE
The Baard of Commissioners pledges to the citizens of Grange County its respect. The Boas°d asks its citizens to
conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At carry time
should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending
person to leave the meeting until that individual regains personal control. Should decorum fail to be re.storec~ the
Chair will recess the meeting until such time that a genuine commitment to this parblic charge is observed All
electronic devices such as cell phones, pagers, and computers should please be turned off or set to silent/vibrate.
2. Public Conunents
(~?Ve would appreciate you signing the pad ahead of time so that you are not overlooked.)
a. Matters not on the Printed Agenda
b. flatters on the Printed Agenda
(These matters will be considered when the Board addresses that item on the agenda belo~~-~.}
3. Proclamations/ Resolutianst Special Presentations
4. Consent Agenda
a. 11'Iinutes
The Board will consider correcting and/or approving the minutes from February 8, March 18, 31, April 8,
and May 24, 2448 as submitted by the Clerk to the Board.
b. Appovitments
(1) Affordable Housing Advisory Board -Reappointment
The Board will consider making a reappointment to the Affordable Housing Advisory Board.
(2) Commission for Women -Reappointments
The Board «~ill consider making reappointments to the Commission for women.
(3) Hillsborough Board of Adjustment - Reappovitment
The Board «-i11 consider a reappointment to the Hillsborough Board of Adjustment.
June 23, 2008
11:41 AM
c. Motor Vehicle Property Tax ReleaselRefunds
The Board will consider adoption of a refund resolution related to 53 requests for motor vehicle property tax
releases or refunds in accordance with North Carolina General Statutes.
d. Property Tax Releases
The Board «~ill consider adoption of a resolution to release property values related to two (2} requests fro
property tax release in accordance with N. C. General Statute 105-381.
e. Property Tax Refunds
The Board will consider adoption of a refund resolution related to one (1) request for property tax refund in
accordance «~Tith N.C. General Statute 105-381.
f. Establish a Public Heaiziig Date and Submit the 2009 Schedule of Values
The Board will consider scheduling a public hearing on and submit the proposed "Schedule of V""clues" for
the 2009 real property revaluation for August 19, 2008 at 7:30 p.m. in the F. Gordon Battle Courtroom in
Hillsborough.
g. Proposed Financvia for Animal Shelter and Solid Waste Equipment
The Board will consider adopting a resolution required by the Local Government Commission (LGC) for
approval of the acquisition of financing needed for construction of the Animal Services Facilities and to
reimburse the County for Solid Waste equipment that has been recently purchased.
h. Actuarial Report for Other Post Employment Benefits
The Board will consider participating in the North Carolina Association of County commissioners contract
with Cavanaugh McDonald for preparation of the actuarial report for the County's Other Post Employment
Benefits liability for the benefit year ended December 31, 2007.
i. Amendment to Article IV, Section 7.2.4 of the Orange County Personnel Ordinance Elimuiating
The Board will consider adopting an amendment to Article IV, Section 7.2.4 of the Orange County
Personnel Ordinance eliminating the dependent health care subsidy for retirees hired after July 1, 2008.
j. A'linute Preparer Agreement
The Board will consider an agreement between Orange County and Becky Butler for the transcription of
minutes and authorize the Chair to sign.
k. RFP A~~~ard - Smartcard and Camera Security System for County Buildings
The Board «-ill consider awarding a Request for Proposal for a smartcard and camera security system for
County buildings to Pronet Systems, Inc. of Raleigh, NC, and authorize the Chair to sign, subject to final
revie«~ by staff and the County Attorney.
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Services
The Board will consider awarding a Request for Proposals and approving a contract for an Electronic
Document Management System for the Orange County Department of Social Services to Noi-tht~~oods
Consulting Partners, Inc. of Dublin, Ohio and authorize the Chair to sign, subject to final review by staff and
the County Attorney.
m. Bid Award: Transpoi-table Bleachers
The Board will consider awarding a bid for a pair of transportable bleachers for the West Ten Soccer
Complex to Charron Sports of Liberty, South Carolina for a total cost of $33,656 and authorize the
Purchasing Director to execute the necessary paperwork.
n. Authorization to A}yard Bid: Construction of Leachate Se~~~er Line from MSW Landfill on
Eubanks Road to Existing Sewer Line on 11'fill House Road
The Board «~ill consider authorizing the Purchasing and Central Services Director to a~~~ard a bid for the
construction of a sewer line during the Board's summer break and to report the outcome in August 2008.
June 23, 2008
11:41 AM
o. Authorization to Purchase Office Furniture and Telephone System for New 911 Center through
NC:' State Contract
The Board j~~•ill consider authorizing the Purchasing Director to effect furniture purchases and the purchase
of a new telephone system for the new Emergency Services offices located at the Meadowlands.
p. Authorization for the Manager to Award Contracts to Expedite Repairs on the Cate Buildings at
the Future Twin Creeks tMoniese Nomp) District Park
The Board twill consider authorizing the Manager to ate-~ard contracts to expedite repairs on the Cate
buildings at the future Twin Creeks (Moniese Nomp) Park, and to transfer needed additional funds form
existing 2001 bond proceeds for this purpose.
q. ~~- eb Template Contract
The Board «-ill consider signing a contract with Kelly Marcom of Sanford, NC to develop templates for the
Orange County ~vebsite and authorize the County Manager to execute the contract, pending final review by
staff and the County Attorney.
The Board will consider amending the grant contract with the City of Durham for the 2005 US Department
of Justice COPS Interoperable Communications grant approved by the Board on March 2, 2006 and
previously amended December 4, 200b and authorize the 1Vlanager to sign pending final review and
acceptance by the County Attorney.
s. ~.ontract ttenewai -
Orange County Board of Commissioner Meetings
The Board will consider approving a contract renewal with The People's Channel for live casting,
videotaping and cable casting regular Board of County Commissioner meetings and authorize the Chair to
sign.
t. Renelval of Food and Organic Waste Collection and Composting Contract
The Board u~•ill consider renewing the contract that enables the County Solid ~A~'aste Management
Department to provide collection and composting services for separated food waste, organic material and
animal bedding to commercial and institutional establishments throughout Orange, including UNC-Chapel
Hill and authorize the Chair to sign, subject to final review by staff and the County Attorney.
u. EMS Medical Director Contract Renewal
The Board «-ill consider renewing a contract let«-een Orange County and the University of North Carolina
(UNC) Department of Emergency Medicine concerning the medical direction of Orange County's
Emergency Medical Services (EMS) program and authorize the Chair to sign.
v. Little River Regional Park Interlocal Agreement Renewal
The Board «Till consider rene«~al of the Interlocal Agreement between the counties of Orange and Durham
and authorize the Manager to sign. .
w. Dedication of Sewer Utilities to OWASA-Lake Hogan Farms Sewer Extension
The Board «~ill consider approving a dedication of water and sewer lines built to service the Homestead
Community Center to the Orange t~'ater and Sewer Authority, and authorize the Chair to sign, contingent
upon final revie«~ by the County Attorney.
x. Dedication of Sewer Utilities to O«~'ASA- Morris Grave Elementary School
The Board «Till consider approving a dedication of water and sewer lines built to service Morris Grove
Elementary School to the Orange Water ai7d Sewer Authority, and authorize the Chair to sign, upon final
review by the County Attorney.
y. Justice Facility Site Li~htin~ Utilities Right of Way Agreement with Duke Energy
The Board will consider approving a Right of Way Agreement for the installation and maintenance of
electrical site lighting utilities built to service the Orange County Justice Facility, and authorize the Chair to
sign; and approving the Service Agreement between Duke Energy and Orange County for Leased Site
June 23, 2008
11:41 AM
Lighting for the Orange County Justice Facility and authorize the Purchasing and Central Services Director
to sign.
z. Pyrotechnics Permit - Orange County Speedway
The Board will consider approving a pyrotechnics peirnit for Orange County Speedway for July 5, 2448 and
authorize the staff to execute permits as needed.
aa. Releasing of Bud feted Funds for Rent to the NC Department of Motoi• Vehicles
The Board will consider releasing funds to the NC Department of Motor Vehicles (DMV) for a portion of
the rent at the DMV site at Carrboro Plaza and authorize the Chair to sign.
bb. Approval of Solid «'aste Operations Center Chance Order
The Board will consider approving a change order for soils remediation associated with construction of the
Solid Waste Operations Center and authorize the Manager to sign.
cc. UNC' Landfill Gas Yroiect-
~~'aiver
The Board will consider approving the engagement of the law firm of Alston& Bird, LLP, and attorney avid
NI. l~Ieezan, and his associate, Timothy Wang, to assist the County with the final negotiation and drafting of
an agreement for a landfill gas recover project with UNC, and to approve the County's execution of a
conflict of interest waiver due to Alston & Bird's representation of UNC in unrelated legal matters and
authorize the Chair to execute appropriate letters.
dd. Orange Public Transportation DoiiiQ Busu
The Board will consider authorizing Orange Public Transportation {OPT) to do business as "The Orange
Bus" with the re-design of the web site, vehicle color change, and marketing towards this transition.
ee. Contract Amendment -Comprehensive Plan Update
The Board «-ill consider amending the Agreement for Professional Set•~=ices with Clarion Associates to
provide services during Phase II of the Comprehensive Plan Update process and authorize the Chair to sign.
ff. Leal Advertisement for Quarterly Public Hearing - August 25, 200$
The Board will consider the legal advertisement for items to be presented at the Board of County
Commissioners;`Planning Board Quarterly Public Hearing scheduled for August 25, 2448.
gg. Schools Adequate Public Facilities Ordviance (SAPFO) -Approval of Annua1200S Report
The Board will consider approving the 2448 SAPFOTAC Report related to various aspects of Orange
County Schools (OCS}and Chapel Hill-Carrboro City Schools (CHCCS), as outlined in the draft Annual
Report of the SAPFO Technical Advisory Committee and the incorporated forms.
hh. Resolution Endarsvig Two NCDOT Proiects to Enhance Safety and Improve Traffic Flo~~~
The Board will consider a resolution endorsing two transportation improvements proposed by the North
Carolina Department of Transportation.
ii. Recommendation to NCDOT Concer~wig the Addition of Subdivision Roads vi Cameron Esta~
Subdivision to the State NIaintained Road System
The Board «-ill consider making a recommendation to the North Carolina Department of Transportation
concerning a petition to add subdivision roads in Cameron Estates to the State l~laintained Secondary Road
System.
jj. Recommendation to NC"DOT Concerning the Addition of North Scotswood Boulevard in Churton
Grove Subdi~zsion to the State 11~Iaintained Road System
The Board will consider making a recommendation to the North Carolina Department of Transportation
concerning a petition to add North Scotswood Blvd. in Churton Grove Subdivision to the State Maintained
Secondary Road System.
kli. Recommendation to NCDOT Concerning the Addition of Subdivision Roads ~~~ithin the New Hope
Springs Subdivision to the State Maintained Road System
June 23, 2008
11:41 AM
The Board will consider making a recommendation to the North Carolina Department of Transportation
concerning a petition to add roads within the New Hope Springs Subdivision to the State Maintained
Secondary Road System.
ll. Orange County Occupancy Tax Levy
The Board «~~ill consider approving a resolution to increase the Orange County Occupancy Tax Levy and
authorize the Chair to sign.
mm. Fiscal Year 2007-08 Budget Amendment #11
The Board will consider approving budget, grant and capital project ordinance amendments for fiscal year
2007-08.
nn. Technical Amendment to Gateway Lease and Courtesy Re~~ew of Storm Seaver System and Gray
~Yater System Mautenance A6reements
The Board will consider technical amendments to the Gateway Center Lease for Suites 200 and 300 as
recommended by the County Attorney and the attorney for the developer; and to receive information
regarding the terms of easements and maintenance agreements for on site storm sewer and the gray water
systems; and authorize the Chair to sign.
5. Public Hearings
a. Review of Class A Special Use Permit Proposing the Development of a Private School
The Board will consider reviewing a Class A Special Use Permit application proposing the development of a
Private Montessori Farm School at 711 Terry Road in accordance ~~~ith the provisions of Article Eight (8)
Special Uses and Section 8.8.30 Elementary, Middle, and Secondary of the Orange County zoning
Ordinance.
6. Regular :agenda
a. Approval of Fiscal Year 2008-04 Budget Ordinance, Capital Proiect Ordinances, and Grant Proiect
Orduiances
b. Proposed Final Draft Eno EDD Area Small Area Plan
The Board will consider adoption of the Eno EDD Area Small Area Plan.
c. Adoption of Final Technical and Community-Specific Criteria in the Transfer Station Siting
Process
The Board will consider formal approval of Technical and "Community-Specific Criteria as recommended
by , Olver, Inc., based upon public comment received and direction provided by the BOCC during the
Transfer Station Siting t~~ork session on June 16, 2008.
d. To Approve Selection of an Executive Search Consultant for the County Attorney Position
The Board will consider approving a process for the review and selection of an Executive Search Consultant
for the County Attorney position.
e. Discussion on a Potential One-Quarter Cent Sales Tax Increase Referendwn
The Board will consider a potential referendum on Gone-quarter cent additional sales tax in Orange County
and provide any comments and direction to staff.
f. BOCC Goals and Initiatives
The Board will consider reviewing and approving the Goals and Initiatives of the Board as initially
expressed by the Board, in conjunction with state, at the February 8, 2008 BOCC Retreat.
g. hutial Review of Proposed Chatham/Orange Task Forces
June 23, 2008
11:41 AM
The Board will consider reviewing potential processes, including proposed charge and composition, to
establish three new Chatham/Orange Task Forces and following any revisions; authorize staffto forward the
task force proposals to the other jurisdictions for approval and respective appointments.
7. Reports
8. Board Conunents (Three 11~Iinute Limit Per Commissioner)
9. County Manager's Report
10. Appovtments
a. Aclvisoi-~~ Board on A~ina -New Auuointments
The Board will consider making new appointments to the Advisory Board on Aging.
b. Commission for Women -New Aunovitments
The Board «Till consider making new appointments to the Commission for Women.
c. Interlocal Agreement Committee far the Hillsborough Area-Orange County Strategic Growth Plan
Phase II -New Appointment
The Board will consider making one appointment to the Interlocal Agreement Committee for the
Hillsborough Area-Grange County Strategic Gro~~-th Plan Phase II.
d. Nursvig Home Commwiity Advisory Committee -New Appointment
The Board t~-ill consider making one new appointment to the Nursing home Community Advisory
Committee.
e. Orange Water & Sewer Authorit~~ Board of Directors (OWASAl -New Appointment
The Board will consider making a new appointment to the Orange water & Sewer Authority Board of
Directors.
11. Infoilnation Items
Status Report on Waste Processing Technology Alternative Study
Worker's Compensation Administrative Rules and Regulations
Report on Major Technology Accomplishments
12. Closed Session
13. Adjournment
Note: Access the agenda through the County's web site, www.co.ot-ange.nc.ar.s
June 23, 2008
11:41 AM
Orange County water supply reservoir water levels
Available information as of 2:00 PM, Friday, June 20, 2008
Lake tarange
• Water level is 13.5" below full. The Eno Capacity Use restrictions have been reinstated,
effective at 12:01 AM June 10tH
• Water storage capacity is at 88°~ (417 million gallons}
• Approximately 130 days of water supply remaining (at Capacity Use specified release rate}.
• The Hillsborough gage indicates that the latest Eno River flows are at approximately 3.3 cfs
(approximately 2.1 mgd}. This flow represents a level that is 116 the historical median flow
levels (18 cfs} for this time of year.
• Orange Alamance continues to operate its water plant with average withdrawals of 300,000
gallons per day, each Tuesday, Wednesday, and Thursday.
West Fork Reservoir {as of 6113/2008 [last available update]
• Water level is 1"below spilling
• Water storage capacity remaining is 99.6°f°
• Approximately 371 days of water supply remaining (assuming Town's current release rate
(2.3 cfs, 1.42 mgd}.
• The Town is currently releasing 2.3 cfs (0.50 cfs or 0.32 mgd} above its minimum required
instream flow release of 1.8 cfs (1.16 mgd} for June.
• The Hillsborough Town Board lifted voluntary water use restrictions on Monday, April 14,
2008.
tJWASA Reservoirs
• Water level at Cane Creek Reservoir is 3'-11" below full
• Water level at University Lake is 3' - 4" below full
• Total remaining water storage capacity is approximately 79.0
• Approximately 330 days of water supply remain (at the current 30-day average daily
demand [8.4 million gallons per day])
• At the UWASA Board of Directors meeting on May 22nd, the t~WASA Board of Directors
adapted a Resolution Rescinding Stage C?ne Water Shortage Restrictions and Water Rate
Surcharges and Reinstating a Water Supply Advisory.
June 23, 2008
11:41 AM
srzi~oos~
RDU
Piedmont-Triad
-1.46" since June 1, 2008 -1.82" since June 1, 2008
-2.58" since January 1, 2008 -4.73" since January 1, 2008
l~tiscellaneous notes
The NC Draught Management Advisory Council drought map, last updated June 19, 2008,
indicates that all of Orange County lies within the area characterized as experiencing "severe
drought" (the third severity level out of five in their rating system).
June 23, 2008
11:41 AM