HomeMy WebLinkAboutAgenda - 02-21-1995 - IX-C r
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ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No.-T-)(-L'
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 21, 1995
SUBJECT: BID AWARD;PUBLIC WORKS MAINTENANCE FACILITY
DEPARTMENT:PURCHASING AND CENTRAL SERVICES PUBLIC HEARING:YES: NO: XX
ATTACHMENT(S): INFORMATION CONTACT:
PAM JONES, eut.2650
Bid Tabulation Telephone Number-
Hillsborough 732-8181
Chapel Hill 967-9251
Mebane 227-2031
Durham 688-7331
PURPOSE: To consider awarding a bid and approving contracts for the Public Works Maintenance Facility.
BACKGROUND: Bids were received for the Public Works Maintenance Facility on January 12, 1995; a
tabulation is attached. The bids,including all alternates,total$1,356,389. The available funds for the project
total appro)dmatsly$1,020,000;a short-fall of approbmately$336,000.
There are several factors which contribute to the short-fall:
1. The od*W appropriation did not include funds to develop the new access road to the facility. As
you may recall,the existing driveway is located below the crest of a hill on Hwy 86,which creates numerous
safety hazards while entering or leaving the Public Works facility. The new access road will line up
approbmatey with the Hwy 86/57 intersection.
2. The Town and the County pursued to potential use of the site jointly in which case some of the cost
of infrastructure would be shared. When this plan did not come to fruition,the full cost of a on-eke septic
system was added.
3. The Hillsborough Board of Adjustment required the installation of a fire hydrant on the property.
4. The Hillsborough Board of Adjustment required the construction of a left turn lane on Hwy 86.
5. The state of the building market in general at this time is not favorable to the County.
In order to build the project for the funds we have presently available,the following modifications to the project
are suggested:
1. No alternates are accepted at this time. The alternates include:
a. Construction of a fueling station with automated fuel dispensing and accounting system;
$224,252.
b. Metal roof in lieu of the shingled roof; $32,670.
c. Larger waterline;$3,700.
d. Canopy over fuel island;$10,000.
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2. In addition,the following items would be removed from the project
a. All asphalt on roadways. Driveways and parking areas would be gravel. The 20'concrete
apron at the vehicle entrances of the garage facility would remain. Credit$62,748.
b. Two (2) above ground IitFs Q$10,750 each. Credit $21,500. (Note: These are not
constructed as part of the building and could be easily added at a later date.)
c. Electric hoist Credit$11,123. (Note: This equipment would assist in lifting items to the
mezzanine level for storage,eg.tires. The function however,can be accomplished by using the bridge crane
in a similar manner.)
d. Sales tax was inadvertently added into the bid. Since the State reimburses for Sales Tax,
it should not be considered as part of the bid price. Credit$25,609.
Total credits from these sources is $391,602. While this amount of credit allows the bid to be awarded,three
additional expenses must be considered as well. They include:
a. The left turn lane;estimated cost$22,000;
b. Construction of on-site septic system;estimated cost$15,000;and
c. Project contingency. Note: The rule of thumb for contingency for a project such as this
is around 5%of the construction budget,in this case around$50,000. The project requirements have been
scrutinized carefully and although the budget will allow only$18,000+1-for contingency,we believe that the
need for contingency funds will be minimal. The one area that remains unpredictable as it regards impact on
the project contingency funds is the potential for unsuitable soils. We are requesting no additional funds for
the project at this time,however,we fully acknowledge that if significant unsuitable soil is encountered,at
some later date,the Board may be asked to consider reallocation of existing CIP funds in other projects to cover
cost overruns.
It is anticipated that the fueling station, paving and lifts will be requested as part of a future Capital
Improvements Program.
RECOMMENDATION: The Manager recommends that the Board award bids and approve construction
contracts,contingent upon Attomey and Staff review,for the Public Works Maintenance Facility as follows:
General: Quality Construction,Danville,VA $713,629
Electrical: O'Dell Electric,Durham,NC $98,958
Plumbing: Sparrow and Sons,Carrboro,NC $78,759
Mechanical: Comfort Engineers,Durham,NC $75,441
TOTAL CONTRACTS APPROVED: $964,787
and further that the Board authorize the Manager to execute change orders which may be required,to the
extent said change orders do not exceed the project budget,and authorize the Chair to sign on behalf of the
Board.
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