HomeMy WebLinkAboutAgenda - 02-06-1995 - VIII-KI
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ORANGE COUNTY
BOARD OF COMMISSIONERS
Action Agenda
Item No. �-K
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 6,1995
SUBJECT: ENGINEERING CONSULTANT AGREEMENT;WHITTED BUILDING
DEPARTMENT: PURCHASING AND CENTRAL SERVICES PUBLIC HEARING:YES: NO:x
ATTACHMENT(S): INFORMATION CONTACT:
PAM JONES, ext.2650
Letter of Proposal
Telephone Number-
Hillsborough 732-8181
Chapel Hill 967-9251
Mebane 227-2031
Durham 688-7331
PURPOSE: To approve an agreement with Gary Merritt,PE,for consulting services re:the heating/cooling
system at the Whitted Building,300 West Tryon Street, Hillsborough.
BACKGROUND: For some time,the heating/cooling system at the Whitted Building has been problematic.
The controls are unreliable and the system malfunctions fairy often. It is not uncommon to arrive at the
facility on Monday morning to And that it has shut down sometime over the weekend;the present system
does not allow remote monitoring. The building is quite large so bringing it up to an acceptable
temperature requires a significant amount of time. Patients scheduled for Health Clinics on Monday
morning are likely to experience less than comfortable conditions.
The work provided under this agreement is two-fold. First,the engineer will investigate our system and
research options which are available to us by changing out designated controls. Further,the controls
specified will be capable of remote monitoring,thereby allovAng County staff to be alerted to any problems
with the system before they become noticeable to the building occupants. The research and investigation
portion of the agreement is quoted at$1,530. The second portion of the agreement is quoted at a cost of
$2,870 and covers the preparation of plans and specifications under which to bid the project as well as
construction related supervision. The construction cost for the project is expected to be approximately
$20,000.
Pursuant to the Board's contract approval procedures adopted October 3, 1988,the Board chooses to
approve all contracts,regardless of amount,with licensed professionals,such as architects and engineers.
RECOMMENDATION: The Manager recommends that an agreement with Gary Merritt,PE,be approved in
the amount of$4,400 for consulting engineering work associated with the Chiller and Baler Monitoring
Project at the Whitted Building;and authorize the Purchasing Director to execute the paperwork necessary
to support the$4,400 agreement.
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Mr_WfflWt I McAdoo,t.1'>yractot
Orww County Public WurdS
P.O.SOL 8181
fii"iprbora ,N.C. =78
Re: Richard R Whitted Humm Services Builds
Chilkr add BOSS Conttds sad Remote Momtoa*Project
ROVdioa to 1211 N%Propoeai
Deer WNW'
I am Okwed to offer tom+pMANB onal zavx=on the above refexcaoed pro*.The Ara phase
of lieu pcvjCCt W01 be W hnwt*de the various optiew for bWovietg the controls of the
chiller and booms ad for provicfi g remote monitoring of tbeir oparmwk anks a
and ptvvide a cost eutirmete for impfomeasatiaa. The fist phase report will
also hdu&as ancsowt of say clnMw or bo8er MUMMY equWoat problems uncovrad
dim the wv=6Vh=of Ow co Wol problem,and a owsory r4Visw of do vatWis air
value boxes.The wo"d phew a for goviftS coustrnctioa daeauuents and spoWkadoas
for the i apieme sting of the wkcW aaatol modificaW=sad swore xwdto tlg option.
These serveas also include atteodanae at pm4xd dad pre-oots:tracti meWeSk constnKAw
obacmdon vnite,and punch list vmilo-tbrougL and Mow up.Tea seta of wo*ft drawings
OW spe6ficaflonS we iswded is the lump sum p apossl.
I offer dw SU phW iiavaeti:g0M services h9 me hjDV sum aarotmt of S 1530.00.I off the
second phm conshudioo doonmmt sad coovtrw=a period urmea for rho bmp own
amoM of=70.00.
As per our phone convantiaa ft budedary purpotea a MUO coraftactm foot estWUft fiat
tbo saves to the conts =d Maefe wvooiWnng paw ad71 ofdo dxym p vjad w0d
km SICOW to$2x,000.
Siace�t�ety.
Gwy L.Merritt,PE
B
2517 Fnxwood Dias
Qm*M PLC. 27514
(919)92SW22 '*' 929-6640(Fad)
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