HomeMy WebLinkAboutAgenda - 01-17-1995 - VIII-C i
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ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 17, 1995
Agenda Abstract
Item # K9_C
SUBJECT: 1995 CLG SURVEY AND PLANNING GRANT APPLICATION
DEPARTMENT: Planning PUBLIC HEARING: Yes X No
ATTACHMENTS: INFORMATION CONTACT:
1995 CLG Survey and Planning Grant Don Belk, Planner U/Special Projects,
Application X2594
PHONE NUMBERS:
Hillsborough 732-8181
Mebane 227-2031
Durham 688-7331
Chapel Hill 967-9251
PURPOSE: To consider an application for 1995 Certified Local Government Survey and
Planning Grant Funds.
BACKGROUND: The State Historic Preservation Office (SHPO) has announced the application
period for 1995 federal Historic Preservation Fund grants. Eligible projects
include architectural and archeological surveys,preparation of nominations to the
National Register of Historic Places, and preservation plans.
This year, an estimated $130,000 is available for preservation grants to local
communities or nonprofit organizations. In accordance with federal requirements,
$70,000 is reserved for grants to communities, such as Orange County, that
participate in the Certified Local Government (CLG) program. Grant awards,
representing up to 60%of estimated project costs,are generally in the$5-15,000
range.
Grant applications must be completed and submitted to the SHPO by January 31,
1995. Grant awards will be announced in March, 1995, and projects must be
completed by July 31, 1996.
Survey and Planning Grant Funds are being requested to complete Phase H and
Phase III of Orange County's historic preservation program. The purpose of the
proposed project is two-fold: Part One is the completion of the inventory of
historic sites and structures in the unincorporated sections of Orange County,
excluding the Chapel Hill township;and Part Two is the completion of the Orange
County Architectural and Historical Inventory Manuscript in a form suitable for
publication. The County intends to employ an experienced and reputable
architectural historian/writer to conduct this work. The estimated cost of Part
One is $6,975, and the estimated cost of Part Two is $11,875. Both estimates
include grant funds and cash and in-kind match.
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Orange County has previously utilized Survey and Planning Grant Funds to
undertake inventories of historical and archaeological sites in its unincorporated
areas. These inventories have been undertaken in year-by-year phases. Phase
I, completed in June, 1992, consisted of an inventory of unincorporated portions
of Chapel Hill Township. Phase II, funded by a $17,000 survey and planning
grant, began in 1992. The Phase II project completed the inventory of
unincorporated portions of the remaining six townships. The Phase II fieldwork,
conducted by Todd Peck and Jody Carter, was completed in 1993. The research
resulted in a total survey of 507 structures. Subsequent fieldwork by Planning
Department staff in Fall 1994 revealed a number of sites not surveyed during the
Phase II work. It is estimated that an additional 75 structures remain to be
surveyed to complete Phase II.
Phase III was the archaeological survey of the unincorporated portions of Orange
County. This work was funded by a survey and planning grant of$15,000. In
September 1994, An Archaeological Survey of Portions of Orange County North
Carolina was completed by Randy Daniel of the Research Laboratories of
Anthropology, University of North Carolina-Chapel Hill. Phase III grant funds
also included monies for the preparation of the architectural inventory manuscript
by Todd Peck and Jody Carter. While the manuscript preparation was begun in
Spring, 1993, it was not completed, and the contract was terminated by mutual
agreement between Orange County,the Division of Archives and History,and the
consultants.
Phase IV of Orange County's historic preservation program is the preparation of
the Historic Preservation Element of the Comprehensive Plan. This project,
which will begin in January, 1995,is being funded by a 1994 survey and planning
grant of$10,315. The Jaeger Company of Gainesville, Georgia, will prepare the
preservation plan.
The attached CLG grant application requests funds to complete the Orange
County historic architectural survey and to prepare a manuscript for the
inventory.
At their meeting of January 3, 1995, the Historic Preservation Commission voted
unanimously to recommend that the application for 1995 CLG Survey and
Planning Grant funds be submitted to the SHPO.
RECOBBIENDATION: The Administration recommends that the County Manager be authorized to
apply for up to$9,525 from the CLG Survey and Planning Grant Program.
The amount would be matched by$6,075 from Orange County and would be
used to complete Phase II and Phase III of Orange County's historic
preservation program.
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1995 CLG SURVEY AND PLANNING GRANT APPLICATION
State Historic Preservation Office
North Carolina Division of Archives and History
I. PROJECT INFORMATION (Please type or print with black ink)
Project Title: Orange County Historic Architectural Survey/Inventory Manuscript
Project Type: Archaeological Survey: Architectural Survey: X
National Register Nominations: Other (specify):Preparation of Inventory Manuscript
Local Matching Funds: (non-federal) Attach separate list of necessary
Donor: Orange County
Source: General Fund
Date Available:
Kind (cash/other): Cash Amount: $9325 ($6075 cash: $3250 in-kind)
II. APPLICANT INFORMATION
Contact Person: Donald R. Belk Title: Planner II/Special Proiects
Address: 306F Revere Road. Hillsborough. N.C. 27278
Telephone(s): 919/732-8181 Extension 2594 FAX. 919/644-3002
Applicant Organization or Agency: Orange County
Certified Local Government (date application/certification): 4/13193
Local Project Coordinator: Same as Contact Person (see above)
Address:
Telephone:
John Link, County Manager V17/95
SIGNATURE AND TITLE: Officer of Sponsoring Organization DATE
III. ABSTRACT OF PROPOSED PROJECT.
On a separate sheet of paper, please describe in one well developed paragraph exactly what will be
accomplished with the grant and matching funds, including in-kind. Applications for architectural
surveys should include an estimate of the number of acres and properties to be surveyed. Historic
Preservation Office staff are available for assistance in developing the project description, including
an estimated budget.
This abstract may also include one or two other paragraphs describing methods to be employed or
information on how the proposed project fits into an overall plan of preservation activities for your
community. For example, if this is Phase H of a four-phased action plan,what was Phase I and when
was it completed, and how will Phases III and IV build on Phases I and II? PLEASE LIMIT THE
ABSTRACT TO THREE DOUBLE-SPACED TYPEWRITTEN PAGES.
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INTRODUCTION
Survey and Planning Grant Funds are being requested to complete Phase 1E[ and Phase III of Orange
County's historic preservation program. The purpose of the proposed project is two-fold: (1) Completion of the
inventory of historic sites and structures in the unincorporated sections of Orange County, excluding the Chapel
Hill township; and (2) Completion of the Orange County Architectural and Historical Inventory Manuscript in a
form suitable for publication. The County intends to employ an experienced and reputable architectural
historian/writer to conduct this work.
BACKGROUND
Orange County has previously utilized Survey and Planning Grant Funds to undertake inventories of
historical and archaeological sites in its unincorporated areas. These inventories have been undertaken in year-by-
year phases. Phase I, initiated in 1991, consisted of an inventory of unincorporated portions of Chapel Hill
Township. Kelly A. Lally and M. Ruth Little were the principal investigators. The survey compiled files on 160
properties, and the project was completed in June, 1992.
Phase H, funded by a $17,000 survey and planning grant, began in 1992. The purpose of the Phase II
project was to complete the inventory of unincorporated portions of the remaining six townships. The Phase II
fieldwork, conducted by Todd Peck and Jody Carter, was completed in 1993. The research resulted in a total
survey of 507 structures. Subsequent fieldwork by Planning Department staff in Fall 1994 revealed a number of
sites not surveyed during the Phase 11 work. It is estimated that an additional 75 structures remain to be
surveyed to complete Phase H.
Phase III was the archaeological survey of the unincorporated portions of Orange County. This work was
funded by a survey and planning grant of$15,000. In September 1994, An Archaeological Survey of Portions of
Orange Cotmt�h Carolina was completed by Randy Daniel of the Research Laboratories of Anthropology,
University of North Carolina-Chapel Hill. Phase III grant funds also included monies for the preparation of the
architectural inventory manuscript by Todd Peck and Jody Carter. While the manuscript preparation was begun
in Spring, 1993, it was not completed, and the contract was terminated by mutual agreement between Orange
County, the Division of Archives and History, and the consultants.
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Phase rV of Orange County's historic preservation program is the preparation of the Historic Preservation
Element of the Comprehensive Plan. This project, which will begin in January, 1995, is being funded by a 1994
survey and planning grant of$10,315. The Jaeger Company of Gainesville,Georgia,will prepare the preservation
plan.
PROPOSAL
Part One of the proposed project will be the completion of Phase II Survey fieldwork. In addition,existing
inventory files will be reviewed and evaluated to determine if additional historical research is needed, and file
narratives will be edited as needed. The estimated cost of Part One is$6,975,including grant funds,and cash and
in-kind match.
Part Two of the proposed project will be preparation of the Orange County Architectural and Historical
Inventory Manuscript. Completion of the manuscript will involve developing an overview essay, incorporating
additional research as needed,and assimilating the findings of Phase I(Chapel Hill Township),Phase II(remaining
townships), and Phase III (archaeological survey) to produce the final drah. The consultant will also be charged
with selecting and photographing the properties to be represented in the manuscript publication. The estimated
cost of Part Two is$11,875, including grant funds, and cash and in-kind match.
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1995 CLG SURVEY AND PLANNING GRANT APPLICATION FORM
Page Two
IV. BUDGET: AN ESTIMATE OF PROJECT COSTS*
(1) (2)
Line Items Grant Funds Cash Match In-Kind Match Total
Principal Consultant/ $ 8,475 5,560 $ $ 14,035
Investigator
Secretary 870 870
Project Coordinator 870 870
Other Personnel (specify) 1,080 1,080
Staff Planner/Intern
Office Space 180 180
Telephone 60 60
Travel and Per Diem
2,340 miles @ 19.28jmile 390 265 655
4 days @ $55.00 day 130 90 220
Film and Developing 240 160 400
Office Supplies/Maps 150 100 250
Advertising Costs
Camera (purchase/rental)
Printing and Copying 90 60 150
Other (specify) 50 30 80
Postage
TOTALS $ 9,525 6,075 $ 3,250 $ 18,850
*Budget Notes: (1) Cash funds must be available for payment of salaries, travel, film and developing. Be
sure that grant funds are matched with sufficient non-federal cash match to meet this requirement. (2)
In-kind contributions could include office space,telephone costs,photocopying,supplies,indirect costs and
project coordination,provided they are essential to the project and properly documented.Matching funds
must constitute 400 of actual costs.
Send by January 31, 1995 (nth Equal Opportunity Statement) to:
Lloyd Childers, State Historic Preservation Office
N.C. Division of Archives and History
109 E.Jones Street, Raleigh, N.C. 27601-2807
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STATE HISTORIC PRESERVATION OFFICE
DIVISION OF ARCHIVES AND HISTORY
NORTH CAROLINA DEPARTMENT OF CULTURAL RESOURCES
Addendum to Subgrant Applications
EQUAL OPPORTUNITY STATEMENT
THE NORTH CAROLINA HISTORIC PRESERVATION PROGRAM RECEIVES FEDERAL FINANCIAL
ASSISTANCE FOR IDENTIFICATION AND PRESERVATION OF HISTORIC PROPERTIES. UNDER TITLE
VI OF THE CIVIL RIGHTS ACT OF 1964 AND SECTION 504 OF THE REHABILITATION ACT OF 1973,THE
UNITED STATES DEPARTMENT OF THE INTERIOR PROHIBITS DISCREC NATION ON THE BASIS OF
RACE, COLOR, CREED, NATIONAL ORIGIN, SEX, RELIGION, AGE OR HANDICAP IN ITS
FEDERALLY-ASSISTED PROGRAMS. IF YOU BELIEVE YOU HAVE BEEN DISCRIMINATED AGAINST IN
ANY PROGRAM, ACTIVITY OR FACILITY, AS DESCRIBED ABOVE, OR IF YOU DESIRE FURTHER
INFORMATION,PLEASE WRITE TO:OFFICE OF EQUAL OPPORTUNITY,UNITED STATES DEPARTMENT
OF INTERIOR, WASHINGTON, D.C. 20240.
Signed:
Title: Oran¢e County Mana¢er
Date of Signing. January 19, 1995
Project: Historic Architectural Survey/Inventory Manuscript
Note: Acknowledgement of the Equal Opportunity Statement above shall accompany each application for federal
funding. Receipt of this signed and dated statement will fulfill this requirement.
SWt a 8
North Carolina Department of Cultural Resources
James B. Hunt, Jr., Governor Division of Archives and History
Bed' Ray McCain, Secmtary William S. Price, Jr., Director
November 1, 1994
MEMORANDUM
TO: Potential Grant Recipients
FROM: David Brook, Administrator
Historic Preservation Office
RE: 1995 Historic Preservation Fund Grants
I am pleased to announce the 90 day application period for 1995 federal Historic
Preservation Fund grants. This year an estimated $130,000 is available for
preservation grants in North Carolina to local communities or nonprofit
organizations. In accordance with federal requirements, $70,000 of the state's
allocation is reserved for grants in communities that participate in the Certified
Local Government (CLG) program.
Enclosed is a 1995 Grant Application packet. A competitive selection process is
used to determine all recipients. Grant funds are awarded on a matching basis,
generally in the $5,000415,000 range. All projects must be completed by
July 31, 1996.
Eligible projects include architectural and archaeological surveys, preparation of
nominations to the National Register of Historic Places, and preservation plans.
Educational programs, research and publications are usually not funded. Grants
for restoration or rehabilitation of historic properties are extremely limited.
If you are interested in participating in the 1995 Historic Preservation Fund Grant
program, please complete the enclosed application form and return it to the
Historic Preservation Office by January 31. If you have any questions please feel
free to contact Lloyd Childers, grants administrator, at (919) 733-4763.
Enclosure
DB:ro
109 Fist Joe= Saw• Raleigh, North Caroliaa 27601-2807
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GRANT ANNOUNCEMENT
November 1, 1994
FUNDING AVAILABLE FOR HISTORIC PRESERVATION
State Historic Preservation Officer, William S. Price, Jr., announces that
applications are now being accepted for federal funding under the North Carolina
1995 historic preservation grant program.
The grant program is administered by the State Historic Preservation Office
(HPO), N.C. Division of Archives and History. It is funded with North Carolina's
share of the federal Historic Preservation Fund, money Congress appropriates for
preservation efforts.
An estimated $130,000 is available for these grants, at least $70,000 of
which is set aside for local governments which have been approved to participate
in the Certified Local Government Program.
Grant awards, representing up to 60% of estimated project costs, are
generally in the 55-15,000 range.
Eligible projects include architectural and archaeological surveys,
preservation plans, nominations to the National Register of Historic Places, and the
Certified Local Government Program.
Eligible grant applicants include local governments, universities, and private
nonprofit organizations.
A competitive selection process is used to determine all recipients. The
State Historic Preservation Officer makes the final decision on funding, selecting
those projects which best meet the criteria and priorities stated in the grant
application packets.
Grant funds are administered in accordance with federal and state
requirements; all, projects must be completed by July 31, 1996.
Deadline for application submittal is January 31, 1995, with announcement
of grant awards expected in March.
Applications packets, which include more detailed information regarding this
program, are available from the State Historic Preservation Office, N.C. Division of
Archives and History, 109 East Jones Street, Raleigh, NC 27601-2807;
telephone 919/733-4763, FAX 919/733-8653.
The Division of Archives and History is an agency of the North Carolina
Department of Cultural Resources.
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1995 CERTIFIED LOCAL GOVERNMENT GRANT APPLICATION
State Historic Preservation Office
Division of Archives and History
North Carolina Department of Cultural Resources
Deadline: January 31, 1995
INTRODUCTION
Please use one or more of the attached application forms for proposed projects
funded by 1995 Certified Local Government (CLG) grants. Different forms should
be used for (1) Survey and Planning projects, and (2) Predevelopment and
Development projects. Survey and planning activities include archaeological and
architectural inventories, nominations to the National Register of Historic Places,
and preparation of historic preservation plans; whereas predevelopment and
development projects involve architectural/engineering studies, archaeological
excavations (leading to site development), or the rehabilitation of structures listed
in the National Register. Funds for predevelopment/development activities will be
limited. Priority for available funding (estimated at $70,000) will be given to
projects involving completion of the statewide architectural and archaeological
surveys.
After review by the Historic Preservation Office, your proposed project(s) may be
included in the 1995 Application for Federal Assistance to the National Park
Service, U.S. Department of the Interior. If federal assistance becomes available,
you may be asked to submit additional information.
North Carolina's historic preservation program receives federal financial assistance
for identification and preservation of historic properties. Under Title V1 of the Civil
Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, the U.S.
Department of the Interior prohibits discrimination on the basis of race, color,
creed, national origin, sex, religion, age, or handicap in its federally-assisted
programs. If you believe you have been discriminated against in any program,
activity, or facility, as described above, or if you desire further information, please
write to: Office for Equal Opportunity, U.S. Department of the Interior,
Washington, DC 20240.
All federal grant applications include an Equal Opportunity Statement form which
must be completed and returned with the application. Applications without this
form will not be considered for funding.
STANDARDS AND GUIDELINES
Activities funded under this program will be performed in compliance with the
applicable Secretary of the Interior's "Standards and Guidelines for Archeology and
Historic Preservation," and shalt be conducted under the supervision of the
Historic Preservation Office.
Professional qualifications of the staff, consultants, or principal investigators
undertaking the grant project(s) must meet the applicable minimal professional
qualifications in 36 CFR 61, Appendix A.
Grantees must sign the Equal Opportunity Statement included with the application
and follow federal guidelines throughout the project period.
SELECTION CRITERIA
All proposals will be reviewed and evaluated on the basis of the following:
• emphasis in areas of known development activity
• contribution to statewide architectural or
archaeological inventory of historic resources
• quality of resources in project area
• soundness of project application
• impact on local community
For more information contact Lloyd Childers, grants administrator, Historic
Preservation Office, 109 East Jones Street, Raleigh, NC 27601-2807.
Telephone: (919) 733-4763; FAX: (919) 733-8653.
ELIGIBLE APPLICANTS AND ACTIVITIES
Eligible applicants include: Certified Local Governments (CLGs) or potential CLGs
which are certified by June, 1995. Information on the status of CLG certification
may be obtained from Lloyd Childers, grants administrator/CLG coordinator, at
(919) 733-4763.
Eligible activities: Survey and Planning. Priority consideration for funding will be
given to projects for comprehensive architectural or archaeological surveys and
nominations to the National Register of Historic Places. Preservation planning
activities, development of educational materials, and preparation of publishable
manuscripts from approved architectural surveys are also eligible for consideration.
Publication of surveys, museum exhibits, research, and educational programs
usually are not funded.
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Predevelopment projects may include: archaeological investigations, architectural
plans and specifications, engineering services, or feasibility studies for restoration.
Development projects may include archaeological excavations or restoration/
rehabilitation of historic structures. All projects must be located within the
jurisdiction of the CLG. Structures or sites must be listed in the National Register
of Historic Places, either individually or as a contributing property within a National
Register historic district. Owners of the assisted property must sign a Preservation
Agreement. Grants in excess of $5,000 require time-limited Restrictive Covenants
registered with the deed to the property.
SAMPLE PROJECTS
The following are some examples of recently funded CLG projects:
* Architectural survey and National Register district nomination of an early
20th century suburb in a major municipality, populated by the African-
American community and threatened by speculative development
($7,000 grant)
* The fourth phase of a program to identify and evaluate the nature and
distribution of archaeological features associated with the oldest extant
church building affiliated with an African-American Moravian congregation
($5,000 grant)
* Updating a city-wide municipal survey to, document areas previously
unrecorded and record changes in resources already inventoried
($5,000 grant)
* Preparation of the historic preservation element of a comprehensive plan to
guide land use decisions and help preserve the county's rural character and
heritage ($10,000 grant)
APPLICATION PROCESS
* Apply by January 31, 1995 on the attached Grant Application Form.
Mail completed application to: Lloyd Childers, grants administrator,
State Historic Preservation Office, 109 East Jones Street, Raleigh, NC
27601-2807. Telephone (919) 733-4763.
* Successful applications will be announced in March, 1995.
* Projects may begin April 1, 1995.
Projects must be completed by July 31, 1996.
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CONTACTS FOR ADDITIONAL INFORMATION
• General questions about applications or Cl-Gs:
Lloyd Childers (919) 733-4763
• Architectural Surveys
Catherine Bishir (919) 733-6545
• Nominations to the National Register
Linda Edmisten (919) 733-6545
• Preservation Planning
Melinda Wall (919) 733-6545
• Archaeology
Stephen Claggett (919) 733-7342
• Predevelopment or Development
A. L. Honeycutt, Jr., (919) 733-6547
You should also know that:
• Grant funds may represent up to 60% of total project costs. The
federal matching share must constitute at least 40% of project
costs.
• Federal standards and accounting procedures apply to grants.
• Payment of grant funds is on a reimbursement basis.
MEMORANDUM
TO: Beverly Blythe, Clerk, BOCC
FROM: Donald R. Belk, Planner II/Special Projects (Yry
SUBJECT: Replacement Page to Original Contract for the Historic
Preservation Element of the Orange County Comprehensive
Plan
DATE: January 26, 1995
COPIES: Marvin Collins, Planning Director
Please replace the Project Budget page in the original contract
with the attached page.
Please call me at extension 2594 if you have any questions.
Thank you.
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