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HomeMy WebLinkAboutAgenda - 06-24-2008-4zORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 24, 2008 Action Agenda Item No. ~{-- _ ~.. SUBJECT: Pyrotechnics Permit -Orange Speedway DEPARTMENT: Purchasing & Fire Marshal PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Checklist Permit INFORMATION CONTACT: Pam Jones 245-2652 Mike Tapp 968-2050 PURPOSE: To consider approving a pyrotechnics permit for Orange County Speedway for July 5, 2008. BACKGROUND: Orange County Speedway has requested that the County Commissioners approve a pyrotechnics permit for the fireworks display which is scheduled for July 5, 2008 in conjunction with the regularly scheduled race. GS 14-414 indicates that the Board shall consider a fireworks permit for "any and all kinds of fireworks and explosives, which are used for exhibitions or amusement purposes." GS 14-413 empowers the Commissioners to authorize and issue permits for the use of pyrotechnics in connection with "...shows of all descriptions...but only after satisfactory evidence is produced to the effect that said pyrotechnics will be used for the aforementioned purposes and none other:" County policy further requires assurance from the sponsoring agency that adequate public safety measures will be exercised.; and that the County will be protected as an additional insured on the insurance policy(ies) covering the event. The documents attached indicate satisfactory evidence that these requirements have been met. Note that issuance of the permit is conditioned upon safe burning conditions being present on the day of the fireworks presentation. FINANCIAL IMPACT: There is no financial impact as a result of this action. RECOMMENDATION(S): The Manager recommends that the Board approve a pyrotechnics permit for the Orange County Speedway for July. 5, 2008 and authorize the staff to execute permits as needed. PYROTECHNICS PERMIT CHECKt_IST--ORANGE COUNTY SPEEDWAY July 5, 2008 North Carolina General Statue 14-413 empowers County Commissioners in the State to issue permits for the use of ,pyrotechnics in connection with shows of all descriptions after satisfactory evidence is produced to the effect that the pyrotechnics will be used for the aforementioned purposes and no others. The Orange County Commissioners have adopted a policy which cites the completion of the following criteria as prerequisite to the issuance of a pyrotechnics permit. Verification of the receipt of information will be evidenced by the signature of the appropriate official on this fomn. Only after all criteria listed below have been met will the pemnit be issued. It should be further noted that all signatures must be wl7tten on the face of the permit in order for the permit to be valid. Penalties for use of pyrotechnics without a permit are cited in the North Carolina Building Code, Administration and Enforcement, Volume 1A, Chapter 8.1. CRITERIA APPROVED BY DATE 1. LETTER OF REQUEST RECEIVED FROM SPONSORING AGENCY Mike Tapp 6-2-08 2. FIRE DEPARTMENT CONFIRMED ADEQUATE FIRE PROTECTION Contract with Caldwell Fire 6-9-08 MEASURES WILL BE OBSERVED AT EVENT. Dept to provide fire protection for all race events. (New requirement er Fire Code 3, I.AW ENFORCEMENT CONFIRMED THAT ADEQUATE MEASURES Race track security on 6-9-08 WILL BE IN PLACE TO ENSURE PUBLIC SAFETY DURING EVENT, duty during races will handle the crowd control; Sheriff to supplement 4. QUALIFICATIONS/LICENSE SUBMITTED FOR PYROTECHNIC Mike Tapp 6-9-08 OPERATOR 5. SITE LAYOUT SUBMITTED BY THE PYROTECHNIC OPERATOR. Mike Tapp 6-2-08 6. INVENTORY OF PYROTECHNICS TO BE USED SUBMITTED Mike Tapp 7. CERTIFICATE OF INSURANCE FOR GENERAL LIABILITY COVERAGE Pam Jones 6-2-08 RECEIVED; MUST INCLUDE COUNTY AS A NAMED INSURED ON THE FACE OF THE CERTIFICATE; MINIMUM LIMIT $1,000,000 PER PERSON/PER OCCURRENCE. 8. LOCATION OF PYROTECHNIC DISPLAY HAS CURRENT FIRE Mike Tapp 6-9-08 INSPECTION AND IS IN COMPLIANCE WITH THE NORTH CAROLINA FIRE PREVENTION CODE, 20001NTERNATIONAL CODE WITH NORTH CAROLINA AMENDMENTS. 9. SHOW SETUP HAS BEEN APPROVED BY THE FIRE OFFICIAL IN APPROPRIATE JURISDICTION PRIOR TO THE BEGINNING OF SHOW. NOTE: FIRE OFFICIAL SHALL NOT EXECUTE THIS PERMIT IN THE EVENT ENVIRONMENTAL CONDITIONS AT TIME OF PERFORMANCE PRESENT A HAZARD FOR EITHER BURNING OR AIR QUALITY CODE RED . CERTIFICATION RESPONSIBILITIES: ITEMS 1-7: ORANGE COUNTY DIRECTOR OF PURCHASING AND CENTRAL SERVICES or ORANGE COUNTY DIECTOR OF EMERGENCY MANAGEMENT OR DESIGNATE. ITEM 8: JURISDICTION'S FIRE OFFICIAL ITEM 9: ORANGE COUNTY DIRECTOR OF EMERGENCY MANAGEMENT OR DESIGNATE'" NOTE: THIS SIGNATURE CERTIFIES THAT THE FIRE OFFICIAL IN THE APPROPRIATE JURISDICTION HAS MADE THE SET UP INSPECTION. IT IS NOT INTENDED TO INDICATE THAT THE COUNTY'S EMERGENCY MANAGEMENT DIRECTOR MUST INSPECT AND APPROVE SETUP PERSONALLY. FOLLOWING CERTIFICATION OF ITEM 9, PLEASE RETURN THIS FORM TO THE PURCHASING AND CENTRAL SERVICES DIRECTOR. 1.1 FWPMTCKL PYROTECHNICS PERMIT ORIGINAL SIGNATURES; COPY 1 COUNTY OF ORANGE NORTH CAROLINA Pursuant to G.S. 14-413, Commissioners in North Carolina Counties are empowered to authorize and issue pemnits for the use of pyrotechnics in connection with "...shows of all descriptions...but only after satisfactory evidence is produced to the effect that said pyrotechnics will be used for the aforementioned purposes and none other". On June 24 2008 Orange County Speedway, Roughmont, NC, was approved for a pyrotechnic permit to be used in association with races on July 5, 2008 at the Orange County Speedway. The approval is granted based on the following assurances from the requestor: Public Safety personnel will be on site during the event to ensure public safety and to provide adequate traffic control; Proof of Liability insurance which includes .the County as a named insured, has been submitted to the Orange County Director of Purchasing and Central Services. Limits of liability are no less than $1,000,000 per occurrence. Show setup will be approved by the Orange County Fire Marshal or his designee, prior to the beginning of show. Pemnitted explosives include those identified in the infomnation submitted by requestor and approved by the Fire Marshal as part of the pyrotechnics approval process. Note: FIRE OFFICIAL. SHALL NOT EXECUTE THIS PERMIT IN THE EVENT ENVIRONMENTAL CONDITIONS AT TIME OF PERFORMANCE PRESENT A HAZARD FOR EITHER BURNING OR AIR QUALITY (CODE RED). Orange County Speedway has a current fire inspection and is in compliance with the North Carolina Fire Prevention Code, 20001ntemational Fire Code with North Carolina amendments. Approved by: (All signatures must be affixed for,permit to be valid.) Laura E. Blackmon, Mike Tapp, Orange County Fire Marshall Orange County Manager Pamela Jones, Director, Orange County Frank Monies De Oca Director, Orange County Purchasing and Central Services Emergency Services HANDLING INSTRUCTIONS: EACH PARTY SIGNS TWO COPIES OF PERMIT 1. Director of Purchasing signs after certification that checklist criteria has been met. 2. Orange County Manager signs. 3. Fire Official signs, upon approval of the site set up prior to the event. 4. Emergency Management Director signs after assurance from Fire Official that requirements of the Standard Fire Prevention Code as it respects the use of pyrotechnics has been met. 5. Emergency Management Director provides one copy of permit to show sponsor and returns one copy to the Director of Purchasing for records maintenance.