HomeMy WebLinkAbout2014-366 Arts - Hillsborough Arts Council for Spring 2014 Arts Grant Agreement $1,500 o
ORANGE COUNTY ARTS COMMISSION z
D RA N c a u n r Y R 5 SPRING,2014 GRANT AGREEMENT CI
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THIS AGREEMENT, entered into this 16th day of June, 2014, by and between Orange Count,
("County"), by and through the Orange County Arts Commission ("Arts Commission") and
Hillsborough Arts Council ("Grant Recipient").
WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of
local arts experiences by providing funding and support for diverse high quality programs :and
projects.
WHEREAS, the Arts Commission administers the Spring and Fall Arts Grants Program
to provide economic opportunities to Orange County artists and non-profit organizations
coordinating arts projects benefiting the citizens of Orange County.
WHEREAS, the Spring Arts Grants Program is supported by Arts Commission with
funds from the Grassroots Program of the North Carolina Arts Council, an agency of the
Department of Cultural Resources and the National Endowment for the Arts.
WHEREAS, the Grant Recipient was selected by the Arts Commission to receive tlae
Spring Arts Grant through the procedures duly adopted by the Arts Commission; and
WHEREAS, both parties wish to promote and maintain the integrity and clarity of the
Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the
County;
NOW, THEREFORE, the County and the Grant Recipient, for the consideration and
under the conditions hereinafter set forth, agree as follows:
1. Approved Grant Project. Grant funds are provided under this Agreement for the project
("Project") described in the Grant Recipient's Grant Application, attached hereto and
incorporated herein as Exhibit A.
2. Grant Award. Grant funds in an amount not to exceed one thousand five hundred do
($1,500) have been awarded by the Arts Commission to the Grant Recipient for tlae
approved Project. These funds must be matched at least dollar-for-dollar with cash from
the Grant Recipient's funds not derived from either Orange County appropriations or the
North Carolina Arts Council.
3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots
Program funding to the Arts Commission. Final decisions on Grassroots Program funds
to the North Carolina Arts Council are subject to approval by the North Carolina General
Assembly.
4. Responsibilities of the Grant Recipient
1
Revised May 2012
A. I_plementation. The Project implementation shall take place between July 1,
2014 and June 30, 2015. The Project shall be implemented in the manner
described in Exhibit A. Time is of the essence in the implementation of the
Project.
B. Modifications to project. Grant Recipient shall present major changes to the
original proposal, including but not limited to changes in design, implementa.ti011
schedule and increase in Project budget by more than 10%, in writing to the /F n
Commission for approval. Arts Commission shall approve or disapprove Grant
Recipient's request for modifications within seven (7) days of receipt thereof.
Consent to project modifications shall not be unreasonably withheld. i—ts
Commission's decisions shall be in writing. In the event the Arts Commission
fails to approve or disapprove the requested modifications within the time stated
herein, the modifications shall be deemed approved.
C. Non—assignment. The grant cannot be assigned or transferred to a different project
or artist without prior written approval of the Arts Commission.
D. Records. Grant Recipient must maintain records and other evidence pertain i n s',
to costs incurred and revenues acquired during the Project implementation. Grant
Recipient shall maintain financial records pertaining to the Project for three ( )
years from the date of this Agreement, in case of audit.
E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding
taxes or other debts of any nature. The grants shall be utilized solely for the
purpose of implementing the Project and Project related expenses.
F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report
on July 6, 2015 . The Final Report shall be in the format required by the
North Carolina Arts Council. Failure to submit the Final Report or late
submission of the Final Report, for any reason, shall be grounds for denial anchor
cancellation of grant funds for the Project and future grant proposals.
5. Responsibilities of the Arts Commission
A. Payment. The Arts Commission shall release the grant funds in the amount of
$1,500 to the Grant Recipient.
6. Publicity
A. Acknowled eg ment. Credit must be given to the Orange County Arts
Commission using the Arts Commission logo and if State funds are received
to the North Carolina Grassroots Program in brochures, news releases.
programs, and all other printed and online publications. Copies of such printed
materials must accompany the evaluation report. When no printed information is
used, verbal credit shall be given. In addition, all print and promotional material
must include the following credit line (check all that apply):
2
Revised May 2012
i. County Funds Only. "This program is supported by the Oroniic-
County Arts Commission. "
ii. x North Carolina Arts Council Funding. "This program is supported by the
Orange County Arts Commission with funds from the Grassroots Program
the North Carolina Arts Council, a state agency. "
B. The Grant Recipient must enter all events, exhibits and performances open to the
public and related to this grant award on the ExploreChapelHillARTS.com
website and display ExploreChapelHillARTS.com publicity materials
(postcards, brochures, etc.) prominently and consistently at their venue or
performance space. In addition, the Grant Recipient must add a link to the
ExploreChapelHillARTS.com (ExploreChapelHillARTS.com logo preferred)
to their main webpage. The Grant Recipient shall contact the Orange County :'arts
Commission for replacement ExploreChapelHillARTS.com publicity material.
7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the
Arts Commission and the North Carolina Arts Council and their officers and employees
from any and all claims or actual injury, damage or loss to a person, or real or personal
property that results from or is in any way connected to the use of the grant funds.
8. Independent Contractor. The Grant Recipient is an independent contractor and not an
employee, agent or other representative of the County and/or the Arts Commission.
Nothing contained in this Agreement shall be construed to create the relationship o f
principal and agent, or employer and employee, between Grant Recipient and Arts
Commission or Orange County Government. Grant Recipient understands and agrees
that he/she is not authorized to incur any expenses or any liability whatsoever on behal l'
of the County or the Arts Commission and has no authority, expressed or implied. to
obligate or make representations on behalf of the County or the Arts Commission. In
addition, Grant Recipient agrees to maintain his or her own worker's compensation
insurance for himself/herself and his or her employees for the duration of the art work's
installation.
9. Termination
A. In the event of any of the circumstances set forth below(hereinafter referred to as
"default"),the Arts Commission may immediately terminate this Agreement:
(i) Any fraudulent representation in any verification required to obtain
payment under this Agreement or other dishonesty on a material matter
relating to the performance of services under this Agreement.
(ii) Nonperformance, incomplete service or performance, or failure to
satisfactorily perform any part of the Project or to comply with any
provision of this Agreement, as determined by the Arts Commission in its
sole discretion.
3
Revised May 2012
(iii) Failure to adhere to the terms of applicable county, state or federal laws,
regulations, or stated public policy.
B. In the event of default by the Grant Recipient, the Arts Commission has the
discretion to elect to terminate this Agreement, in whole or in part and/or require
the Grant Recipient to repay the grant funds within seven (7) from written noitire
of default or allow the grant recipient the opportunity to cure the default. This
clause shall not be interpreted to limit the County's or the Arts Commission's
remedies in law or in equity.
10. Miscellaneous.
A. Entire Agreement. This Agreement and the attachments contain the final and
entire understanding of the parties with respect to the subject matter of r.his
Agreement. All modifications and amendments to this Agreement shall be i n
writing. This Agreement shall be binding upon the parties, their heirs, successors
and assigns.
B. Governing Law. This Agreement shall be interpreted in accordance with the laws
of the State of North Carolina and the Orange County.
IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant
Agreement, effective on the last date this Agreement is signed by both parties as indicated by the
dates set forth under signatures below.
For an behalf f the Grant Recipient
olir ugh Arts Council Date
For and.on behalf of Orange County Government
Ll
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—FiL mik"'. G , County M a er Dat
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For and on behalf of Orange County Arts Commission/approved as to technical content
L ZA7- 7-/o-
Steve rantley,Economic Delvrnt Director Date
App v d as rm and legal sufficiency
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Anne e M. Mo re, Staff Attorney Date
4
Revised May 2012
This instrument has been pre-audited in the manner required by the Local Government Budget
and Fiscal Control Act
4,—A"'
Clarence G. Grier,Administrative and Financial Services Date
5
Revised May 2012
Arts Program Grant - Spring
2014- 15 Application Form
ORANGE COUNTY ARTS Orange County Arts Commission
COMMISSION
Promoting the artistic and cultural development of Orange County, North Carolina
1 Applicant Information
Hillsborough Arts Council
Mailing Address 102 N Churton Hillsborough, NC 27278
Daytime Phone 919-643-2500 Fax Number
Email Address info @HillsboroughArtsCouncil.org Web Site
HillsboroughArtsCouncil.org
Project Director Tinka Jordy Title Board Member
DUNS Number 830747544
2 Project Director Information
Project Director Home Address 1902 Borland Rd Hillsborough,NC 27278
Daytime Phone 919 757 2181 Evening Phone 919 968-2115
Email Address tin ka(cb-hillsboroughartscouncil.org
3 Grant Request Summary
Arts Program Grant Request $1500
Total Cash Match 2600
Total Organizational Budget 2012-2013 _75,000 Past Year
2013-2014 66,000 Current Year
2014-2015 85,900 Projected for Next Year
Summary Statement for Proposed Uses of Arts Program Grant The purposed use of
the Hillsborough Handmade Parade grant proposal is to provide support to parade which will be
Oct 19 this ey ar..
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ORANGE COUNTY ARTS Arts Program Grant - Spring
COMMISSION 2014-15 Application Form
Orange County Arts Commission
Promoting the artistic and cultural development of Orange County, North Carolina
• Organizational Profile—a brief overview your organization's mission and history.
• The Hillsborough Arts Council supports the arts and enhances the Hillsborough and Orange
County communities through education and by organizing events that feature regional artists
for the enjoyment and education of the general public. For over twenty years, Hillsborough
Arts Council volunteers have been serving the arts and cultural needs of the community
through a diversity of initiatives and services that fulfill the Arts Council's mission to
"enrich...our community through the arts."The Hillsborough Arts Council is a 501(c)(3) non-
profit organization.
• Current Programs and Services—a brief list.
• Last Fridays free concert series with arts, crafts, children's activities and non-profit
organizations around the Old Courthouse
• Last Fridays Art Walks, during which venues unite to celebrate and present art;
• The Hillsborough Handmade Parade, which features handmade puppets and has become a
valued local tradition;
• Parlor Concerts, which showcase traditional music;
• The Hillsborough Downtown Arts & Crafts Show, where artists sell their wares and interact
with the public at a personal and commercial level;
• Free Spirit Freedom, which celebrates the contributions of African-Americans to
Hillsborough's historic past and future;
• The Orange Dog Poets Society, which supports the strong literary tradition of Hillsborough;
• The Hillsborough Arts Council Gallery and Gift Shop, which provides a consistent venue for
the work of local artists; and
• Hillsborough Jazz Festival, which brings outdoor jazz performances to Hillsborough annually
• Hillsborough Sculpture Tour, a bi-annual exhibit of outdoor sculpture in downtown
Hillsborough
• Arts Alive, a new performance series combining multiple art forms such as music and
literature
1/ (must equal Total Cash Expenses,
` Item G above)
Arts Program Grant - Spring
ORANGE COUNTY ARTS 2014-15 Application Form
COMMISSION
Orange County Arts Commission
Promoting the artistic and cultural development of Orange County, North Carolina
5 Arts Program Application Narrative
This grant will partially fund the Handmade Parade, which provides a public series of giant puppet-
making, costumes, music and movement workshops, culminating in an bi-annual parade.
The Handmade Parade is an bi-annual community event held the third Saturday in October.in
Hillsborough. This year it will be Oct 19 . The event will commence in the afternoon and continue till
dusk. The theme of the fifth year's parade will be The Waters of the Eno. The theme is meant to foster
awareness of our natural resources and to celebrate them. With its headwaters in Orange County, the
Eno River is an important part of our community. This year the sub theme is Flight of the Eno, with a
concentration on real and mythical birds. Prior to the October event, there will be a series of public
workshops, and parade artists will assist participants in creating their own masks, costumes and giant
moving puppets.Workshops will be designed to include all ages and local ethnicities. They will also
include music, and movement with an emphasis on street theater. We are continuing to hire other artists
throughout the area to teach workshops and to perform. This year as in the last parade Jane Filer will be
teaching an adult puppet making class.
One of the first workshops is specifically designed as a free "leadership class". This is for community,
church, business and school leaders, some of who will be invited and others who will sign up when they
hear about the workshop's educational and creative opportunities for their constituencies. They then will
return to their groups and teach them how to make masks, puppets or floats for the parade. A goal of this
approach is to ensure that the parade includes participation by diverse and minority populations in
Hillsborough and surrounding areas of Orange County. We will also be coordinating with after schools
programs, summer camps and schools. In past years, this coordination has been working with the Ero
River Association's summer camp to involve the children in making puppets for this parade. Group and
family sub-themes will be encouraged, for example, six people creating a 12-foot-long snake. Children
and parents will be encouraged to create together. The purpose of this outreach event is to foster
community involvement in the arts through participation in every aspect. The informal atmosphere and
hands-on character of the experience allows members of the community to work directly with creative
people while gaining confidence in their own abilities. We are very pleased with the enormous response
we had to our previous years workshops and final parade. In 2012 there were over 600 participants in the
parade and over 2000 estimated in the audience. There is a natural exchange across cultures in this,
artistic process. Parading their artistic creations in and around the Hillsborough town center before an
appreciative audience links the people of Orange County to the act of creativity in the most rewarding
and public way possible.
C
ORANGE COUNTY ARTS Arts Program Grant - Spring
COMMISSION 2014-15 Application Form
Orange County Arts Commission
Promoting the artistic and cultural development of Orange County, North Carolina
Financial Information
Please provide a projected budget for your proposed project utilizing the format below.
Project Expenses Cash - Grant Amount + Applicant
Expenses Requested Cash Match
A Personnel
Administrative staff 550 550
Artistic staff
Technical/Production staff
B Outside Fees and Services
Artistic contracts 4100_ _1500 2,600
Other contracts:
C Space Rental _1790 1790
D Travel
E Marketing _2000 _2000
F Remaining Project Expenses _1725 1725.
(project supplies)
G Total Cash Expenses 10,165._ _ _1500 + _8665
Project Income Cash Income
A Admissions
B Contracted Services Revenue 525
C Other Revenue(specify)
D Private Support
Corporate support
Foundation support
Other private support _2840
E Government Support
Federal
State/regional(not including this request)
Local(not including this request) _4650
F Applicant Cash 650
G Grant Amount Requested 1500
in this application
H Total Cash Income _10,165
t 1,►
2014-15 Arts Program Application — Page Four
ORANGE COUNTY ARTS
COMMISSION
Signatures
Signa of P ectbireGbr Dat4
Typed or Printed Name– Project Dir ctor
S- l
Sig ature of Au orizing Official Date
ILL.
Typed or Printed Name-Authorizing Official
INCOMPLETE APPLICATIONS WILL NOT BE FUNDED
Approved
Budget FY
Hillsborough Arts Council 13-14
Ordinary Income/Expense
Income
4000•Contributions
4010•Individual Contributions 13,254.00
4210•Corporate Grants&Donations 12,400.00
4610.Organization/Foundation Grants 800.00
4810•Government Grants 21,350.00
Total 4000-Contributions 47,804.00
5200•Sale of Goods 13,346.00 gross
5410•Program Service Fees 45.00
5540•Event Ticket Sales 8,070.00
5560•Vendors Fees 5,175.00
5600•Advertising&Equipment Rental 0.00
6600• Interest Income 0.00
6610.Office Sublet Income 0.00
Total Income 74,440.00
Cost of Goods Sold
50000•Cost of Goods Sold 8,000.00
Total COGS 8,000.00
Gross Profit 66,440.00
Expense
donation in kind to best rental 0.00
66900• Reconciliation Discrepancies 0.00
700•Payroll Expenses
701•Wages&Salaries 6,525.00
702•Payroll Tax Expense 594.00
Total 700•Payroll Expenses 7,119.00
7100•Contracted Services
7110•Performance Services
7110-1•Production 4,350.00
7110• Performance Services-Other 11,249.00
Total 7110•Performance Services 15,599.00
7120•Instructors Fees 0.00
7130•Security Services 1,900.{}0
7160•Accounting Service Fees 200,00
7198•Other Contracted Services 900.00
7100•Contracted Services-Other 1,327.00
Total 7100•Contracted Services 19,926.00
73xx•Office Expenses
7310 Supplies 1,620.00
7311 Software Expense 2,350.00
7330•Telephone 0.00
7340•Internet Access&E-mail 1,200.00
7350 Website Maintenance&Hosting 3,530.00
7360 Postage and Shipping 1,023.00
7380• Printing&Copying 650.00
Total 73xx•Office Expenses 10,373.00
75xx Occupancy Expenses
7510•Rent&Utilities 24,200.00
75xx•Occupancy Expenses-Other 1,800.00
Total 75xx•Occupancy Expenses 26,000.00
77xx•Travel Expenses
7790.Other Travel 100.00
Total 77xx•Travel Expenses 100.00
8113 Van Related costs 0.00
8xxx•Other Operating Expenses
8110 Meeting/Event Rental 0.00
8111 Facility Rental-Donated 150.00
8160•Materials/Supplies(not office) 2,367.00
8310•Advertising 6,457.00
8333 •Insurance 540.00
8420• Dues and Subscriptions 180.00
8430 Licenses and Permits 640.00
8510 Training&Development 90.00
8525 Volunteer Recognition 153.00
8720•Equipment Rental 553.00
Total 8xxx Other Operating Expenses 11,130.00
93xx-Other Expenses
9323 Bank Charges 100.00
9333 PayPal transaction fee 542.00
Total 93xx•Other Expenses 642,00
99xx•Other* Interfund transfers -8,850.00
Total Expense 66,440.00
Net Ordinary Income 0,00
"Enriching the community
through the arts"
Hillsborough Arts Council
Board of Directors April 2014
HACBoardP--googlegrou .com
Michael Bayo Marion Jackson
220-B S Churton Street 407 Gentry Lane
Hillsborough, NC 27278 Hillsborough, NC 27278
919-407-9476 919-294-8308
abyteofdesiqn@qmaii.com gmail.com marioniacksonclark@yahoo.com
(1St term ends Sept 2014) (1St term ends Sept 2014)
Aaron Betz Tinka Jordy
427 W King St 1902 Borland Rd
Hillsborough, NC 27278 Hillsborough, NC 27278
919-360-7095 919-968-2113
aaron.belza-gmail.com tinka(cbhillsboroughartscouncil.org
(1St term ends Sept 2015) (1St term ends Sept 2015)
Catharine Callaway Marie Smith, Secretary
2848 Orange Grove Rd 2605 Borland Rd
(send mail to PO Box 1198) Hillsborough, NC 27278
Hillsborough, NC 27278 919-942-6410
919-732-9753 mariesmith@gmail.com
catharinecallawaya.yahoo.com (1St term ends Sept 2016)
(1St term ends Sept 2016)
Neil Stutzer, Chairman
Mike Collins 2704 Sweet Gum Drive
121 E Union St Hillsborough, NC 27278
Hillsborough, NC 27278 919-241-3433
919-619-2113 nei land barbara nc.rr.comn
mike@apulsehw.com (1St term ends Sept 2014)
(1St term ends Sept 2014)
Thomas Watson
Gail Cooley, Treasurer 4519 Orange Grove Rd
424 Stone Currie Dr Hillsborough, NC 27278
Hillsborough, NC 27278 919-732-2471
919-969-8478 Thomaswatson3O@yahoo.com
ohcoolevO-msn.com (1St term ends Sept 2015)
(1St term ends Sept 2015)
Bill Whitmore, Vice-Chairman
Dennis Hermanson 125 W Queen St
3105 Bluff Lane Hillsborough, NC 27278
Hillsborough, NC 27278 919-593-0865
919-644-2212 wmwhitmore( amail.com
dennishermansonacimaii.com (1St term ends Sept 2016)
(1St term ends Sept 2016)
Hillsborough Arts Council - 102 N Churton Street- Hillsborough, NC 27278
Telephone: 919-643-2500
Website: www.hillsboroughartscouncii.org
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