HomeMy WebLinkAboutAgenda - 11-14-2006-5gORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 14, 2006
Action Ager~a
Item No. ____~
SUBJECT: Bid Award: Laminate Structure for Use as a Public Market
DEPARTMENT: Purchasing PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): (Under Separate Cover) INFORMATION CONTACT:
Proposal and drawings Pam Jones, 919-245-2652
PURPOSE: To.consider awarding a bid to Enwood Structures, LLC, Morrisville, NC, in an
amount not to exceed $55,372, plus freight cost (estimated $1,500) for a laminate beam
structure for use as a Public Market House in Hillsborough.
BACKGROUND: The Justice Facilities Project, of which the Public Market House is a
component, was approved by the Hillsborough Historic District Commission on November 1,
2006. The approved Public Market structure is constructed of steel and laminate beams (see
attached drawings) and will be installed in the general area at the edge of the park behind the
Courthouse and in close proximity to the existing Sheriffs office.
There were no changes in the structure suggested from that presented to the Board on June 15,
2006.
The County has previously.indicated astrong desire to complete the Market in time for use no
later than May 1, 2007 in order to allow the market vendors to take advantage of a good portion
of the 2007 growing season. In order to facilitate completion within the requested timeframe,
Corley Redfoot Zack (CRZ), the project architect, has suggested that the laminate beam
structure could be purchased separately and provided to the successful bidder of the Justice
Facilities Project, following award of the bid in the spring 2007. This will allow the shop drawing
approval and the manufacture of the structure to be completed in time to meet the County's
requested date of availability for use. With that in mind, pricing for the specified structure was
solicited from the manufacturer.
Enwood Structures, LLC will fabricate and store the structure at no additional cost to the County,
with delivery to the jobsite coordinated with the project contractor following bid award. The
award amount for the structure is not to exceed $5.5,372, plus freight costs. Site preparation,
including the associated parking around the Market, installation of the structure, concrete
flooring and roof covering installation will be bid as part of the Justice Facilities Project, but is
part of the construction of the Public Market and.as such will be charged against the grant
amount. Although shingles will be specified in the base bid as the roofing material, an alternate
bid for metal roofing will also be solicited.
FINANCIAL IMPACT: Funding for the Public Market is provided through a $90,000 Federal
Grant, facilitated by Congressman David Price. In addition to the $55,372 plus freight for the
structure, the additional construction elements listed above will be included in the Justice
Facilities Project bids, which will be received in late-January 2007 and will be charged against
the grant funds.
RECOMMENDATION(S): The Manager recommends that the Board award a bid to Enwood
Structures, L.LC, Morrisville, NC in an amount not to exceed $55,372, plus freight costs for a
laminate beam structure to be used as a Public Market; and authorize the Purchasing Director
to effect the purchase.
2