HomeMy WebLinkAboutAgenda - 06-17-2014 - 6n 1
ORD-2014-029
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 17, 2014
Action Agenda
Item No. 6-n
SUBJECT: Bid Award — Morinaga Area Water and Sewer Infrastructure and Approval of
Budget Amendment#9-D
DEPARTMENT: Planning, Finance & PUBLIC HEARING: (Y/N) No
Administrative Services, Asset
Management Services (AMS)
ATTACHMENT(S): INFORMATION CONTACT:
1) Certified Bid Tabulation Craig Benedict, Planning, (919) 245-
2) Award Recommendation Letter from 2592
McGill Associates Clarence Grier, Manager's Office/
3) Map of Project Area Finance & Administrative Services,
(919) 245-2453
John Roberts, Attorney, (919) 245-2318
Kevin Lindley, Planning, (919) 245-2583
Jeff Thompson, AMS, (919) 245-2658
David Cannell, Finance & Administrative
Services, (919) 245-2651
PURPOSE: To consider:
• Approval of Budget Amendment #9-D for the acceptance of the Community
Development Block Grant (CDBG) of $750,000, and the use of the required match of
$250,000 and a $75,000 construction contingency from Article 46 Sales Tax proceeds;
• Awarding the bid and approving a construction contract to J.F. Wilkerson Contracting
Co., Inc. of Morrisville, NC, in the amount of $747,840 for the construction of the
Morinaga Area Water and Sewer Infrastructure;
• Authorize the Manager to sign the contract and other documents necessary to begin
project on behalf of the Board of County Commissioners, subject to final review by the
County Attorney; and
• Authorize the Manager to execute individual change orders within the limit of Manager's
authority ($250,000) up to the extent of the project budget.
BACKGROUND: The area to be served is covered by a water and sewer service agreement
with the City of Mebane (2004 and as amended in 2012). The project consists of approximately
2,100 linear feet of 12" gravity sewer line and approximately 5,500 linear feet of 12" and 16"
water line. The sewer portion of the project will connect the Morinaga site to the 18" sewer line
recently constructed as part of the Buckhorn Mebane Phase 2 Utilities project, which was
funded by money set aside in Article 46 sales tax account for economic development
infrastructure. The City of Mebane's water infrastructure is being extended from the subdivision
to the west of the Morinaga Candy Company site. In addition to providing water to the Morinaga
2
site, the water line will also be looped along Ben Wilson Road to better serve the area and
make future extensions more feasible. The extension of utilities to the site is part of an overall
incentive package provided by Orange County, the City of Mebane and the State. This utility
extension project is being funded by a Community Development Block Grant (CDBG) with a
25% local match being paid from the Article 46 sales tax fund for economic development
infrastructure.
Bid Information
The design, permitting, and bidding phases have been completed using Article 46 Sales Tax
funds approved by the Board of County Commissioners at its October 15, 2013 meeting. The
project was advertised for competitive bid in late April and bids were opened on May 29, 2014.
Four bids were received, and after a period of review by County staff and the County's
engineering consultant, McGill Associates, J.F. Wilkerson Contracting Co., Inc. was determined
to have the lowest responsible, responsive bid with a total bid of $747,840 (see Attachments 1
and 2). The bid is higher than anticipated by the County's engineering consultant. Though it
does fall within the established budget for this project, it leaves no contingency available for the
project. Because of this, staff recommends adding a 10% construction contingency ($75,000)
to cover any necessary construction materials testing or any changes necessitated by field
conditions.
The following timeline represents the project delivery and completion:
TASK PROPOSED END BY
BEGINNING DATE
DATE
BOCC Action: Approve bid award to J.F. Wilkerson 6/17/14 6/17/14
Contracting Co., Inc.
Construction Period est. 180 days) 8/1/14 1/30/15
System Commissioning and Certification, Completion of As-Built 2/2/15 2/20/15
Drawings
FINANCIAL IMPACT: An amount of $1,000,000 is available for this project as part of the
FY2013-14 Capital Improvement Project budget. This project is being funded by a CDBG
economic development infrastructure grant of $750,000, with a 25% County match totaling
$250,000 from Article 46 sales tax revenue that is being used to fund design, permitting, bid
services and construction oversight. In addition, staff recommends adding a 10% construction
contingency of $75,000 from Article 46 sales tax revenue. This Budget Amendment #9-D
provides for the receipt of the CDBG grants funds of $750,000 and the use of $325,000 from
Article 46 sales tax revenue, and establishes the following Economic Development
Infrastructure Capital Project Ordinance:
Economic Development Infrastructure: Project# 30047
Revenues for this project:
Current FY 2013-14 FY 2013-14
FY 2013-14 Amendment Revised
CDBG Funds $0 $750,000 $750,000
Article 46 Sales Tax Proceeds $0 $325,000 $325,000
Total Project Funding $0 $1,075,000 $1,075,000
3
Appropriated for this project:
Current FY FY 2013-14 FY 2013-14
2013-14 Amendment Revised
Professional Services $0 $250,000 $250,000
Construction $0 $747,840 $747,840
Contingency, Easements, Legal $0 $77,160 $77,160
Total Costs $0 1 $1,075,000 $1,075,000
RECOMMENDATION(S): The Manager recommends that the Board:
1.) Approve Budget Amendment#9-D;
2.) Award the bid and approve a construction contract to J.F. Wilkerson Contracting Co., Inc.
of Morrisville, NC, in the amount of $747,840 for the construction of the Morinaga Area
Water and Sewer Infrastructure;
3.) Authorize the Manager to sign the contract and other documents necessary to begin
project on behalf of the Board of County Commissioners, subject to final review by the
County Attorney; and
4.) Authorize the Manager to execute individual change orders within the limit of Manager's
authority ($250,000) up to the extent of the project budget.
Attachment 1
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Attachment 2 C
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May 30,2014
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EtdCIt1EERIPIG&
Mr. Kevin Lindley,PE
Staff Engineer
Planning&Inspections Department
Orange County
Post Office Box 8181
Hillsborough,North Carolina 27278
RE: Award Recommendation
Morinaga Facility Infrastructure Improvements
Orange County, North Carolina
Dear Mr. Lindley:
A total of four (4) bids were received on May 29, 2014 for the Morinaga Facility
Infrastructure Improvements project. JF Wilkerson Contractors of Morrisville, North Carolina
submitted the lowest bid with a total unit bid item amount of$747,840.00.
JF Wilkerson Contractors is appropriated licensed with the North Carolina General
Contractor Board to perform this project and has successfully completed utility projects for
Orange County in the past. We therefore recommend award of the Morinaga Facility
Infrastructure Improvements project to JF Wilkerson Contractors in the amount of$747,840.00.
Enclosed for your use is the Certified Bid Tabulation with Unit Prices. If you have any
questions,please do not hesitate to contact us at(828) 328-2024.
Sincerely,
VDOUS TES A.
PMAN, PE
ger
DC:je
Enclosures
cc: Mr, Craig Benedict, Orange County
Mr. David Cannell, Orange County
t240 1901 Street,Lone N%V P.O.Box 1136 828.328.2024
Hickory,North Carolina 28601 Hickory,North Carolina 28603 828.328.3370 v,�% v.niegillengineers.r'ml
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