HomeMy WebLinkAboutAgenda - 06-10-2014 - 3ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 10, 2014
Action Agenda
Item No. 3
SUBJECT: Outside Agencies: FY 2014 -15 Manager Recommended Allocations
DEPARTMENT: County Manager's Office and
Finance and Administrative
Services
ATTACHMENT(S):
A. Advisory Board Assignments
B. Outside Agency Funding: BOCC
Feedback and Direction
PUBLIC HEARING: (Y /N) No
INFORMATION CONTACT:
Michael Talbert, County Manager,
245 -2308
Clarence Grier, Assistant County
Manager /Chief Financial Officer,
245 -2453
PURPOSE:
To present the County Manager's recommendations for the FY 2014 -15 Outside Agency
Funding Process.
BACKGROUND:
The County Manager's Office annually solicits funding applications from the Outside Agency
community. In January 2014, the County received 52 applications with requests totaling
$1,497,252, an increase of $438,152 above the current year's appropriation.
Finance and Administrative Services Staff distributed applications to staff and advisory board
groups for review (Attachment A). County Department Directors and their advisory boards
received applications related to their functional areas. Representatives from Cardinal
Innovations Healthcare Solutions -OPC reviewed mental health agencies; the Employee
Committee evaluated community -based service agencies that did not align with a particular
County department (e.g. Communities in Schools). Recommendations made by the advisory
groups were for consultative purposes only. The County Manager reviewed agency applications
and advisory board feedback, then consulted with County Management Staff and proposed
appropriations. All parties used the Board of County Commissioner's (BOCC) guiding principles,
adopted in December 2010, to evaluate programs and propose funding recommendations
(Attachment B).
For FY 2014 -15, the County Manager recommends funding for 41 agencies totaling $1,074,100,
a net increase of $15,000 above the current year's appropriation. The FY 2014 -15 Manager's
Recommended Operating Budget contains a complete list of funding requests,
recommendations and agency narratives within the Outside Agency section (page 369).
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Funding Recommendation Highlights
1) Eight (8) agencies have been recommended for FY 2014 -15 funding increases, totaling
$16,500.
2) Two (2) new agencies received funding recommendations, totaling $4,500.
Outside Agency
FY 2013 -14
Recommended
Rationale
Outside Agency
Approved
Increase
Rationale
Chapel Hill /Carrboro Meals
2,000
2,000
Increased demand for services. Expanded
on Wheels
service area, for meal delivery program, this
year.
Historical Foundation
4,000
2,000
Increased programming costs and funding,
Children
for new exhibits.
Housing for New Hope
20,000
2,000
Increase FTE by 0.5. The position will help
the homeless secure housing assistance and
other available resources, such as healthcare
and disability benefits.
OC Disability Awareness
2,500
1,500
Funds will increase employment- training
Council
opportunities for clients, staff training and
facility assessments, for area businesses and
agencies.
OC Rape Crisis Center
25,000
5,000
Increased demand for client services and in
the community education program; will serve
about 220 more clients, in the upcoming year.
Orange Congregations in
38,000
2,000
Funds will provide financial assistance for an
Mission (OCIM)
additional 25 individuals, 150 referrals and 5
additional meals.
The Arc of Orange County
4,000
1,000
Increased demand for services. State funding
was eliminated for developmental therapy
services.
The ArtsCenter
6,000
1,000
Increased demand for services; will serve
about 1,000 more clients, in the youth
program, and 3,000 overall, this year.
2) Two (2) new agencies received funding recommendations, totaling $4,500.
Outside Agency
FY 2013 -14
Approved
FY 2014 -15
Recommended
Rationale
Bridge II Sports
-
2,500
Funds will create recreational opportunities for
children and adults, with physical challenges.
Funds will support program administration and
client outreach.
OC Partnership for Young
-
2,000
Support the position of the refugee
Children
coordinator/ translator, who runs the
Transplanting Traditions Community Farm
refugee farm project and Growing Health Kids
Community Gardens Project.
3) One (1) agency is recommended for a $3,000 funding reduction, in FY 2014 -15, due to
program implementation delays:
In addition, the Alliance for AIDS Services did not submit a FY 2014 -15 funding request. The
agency received a $3,000 appropriation in the current fiscal year.
FINANCIAL IMPACT: FY 2014 -15 Manager's Recommended Budget, for Outside Agencies,
totals $1,074,100, an increase of $15,000 above the FY 2013 -14 appropriation.
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
consider the Outside Agency recommendations and provide direction to staff.
FY 2013 -14
Recommended
Outside Agency
Approved
Decrease
Rationale
Boys & Girls Club of
5,000
- $3,000
The agency is fundraising for renovations to
Eastern Piedmont
the Pine Knolls Center, which will house the
Orange County program. The agency hopes
to begin the program by late 2014.
In addition, the Alliance for AIDS Services did not submit a FY 2014 -15 funding request. The
agency received a $3,000 appropriation in the current fiscal year.
FINANCIAL IMPACT: FY 2014 -15 Manager's Recommended Budget, for Outside Agencies,
totals $1,074,100, an increase of $15,000 above the FY 2013 -14 appropriation.
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
consider the Outside Agency recommendations and provide direction to staff.
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ATTACHMENT A
Advisory Board Assignments
FY 2014 -15 Orange County Outside Agency Funding
Aging Advisory Board
1. A Helping Hand
2. Chapel Hill /Carrboro Meals on Wheels
3. Charles House
Animal Services Advisory Board
1. Piedmont Wildlife Center
DEAPR Advisory Boards
1. Big Brothers Big Sisters of the Triangle
2. Boys & Girls Club of Eastern Piedmont
3. Bridge II Sports
4. Historic Hillsborough Commission
5. Historical Foundation
Employee Committee
1. BUMP the Triangle
2. Communities in Schools of Orange County
3. El Centro Hispano
4. Farmer Foodshare
5. OC Literacy Council
6. Rogers Road - Eubanks Neighborhood Association (RENA)
7. The ArtsCenter
8. The Hill Center
OPC Mental Health
1. Art Therapy I nstitute
2. Club Nova
3. El Futuro
4. Freedom House
5. Josh's Hope Foundation
6. KidSCope
7. Mental Health America of the Triangle
8. OE Enterprises, Inc.
9. The Arc of Orange County
10. Voices Together
10
ATTACHMENT A
Health Advisory Board
1. Compass Center for Women and Families'
2. Diaper Bank
3. Duke Homecare & Hospice
4. OC Disability Awareness Council
5. OC Rape Crisis Center
6. Piedmont Health Services, Inc. (Contract with Department)
7. Planned Parenthood
8. Senior Care of Orange County
Housing & Human Relations Advisory Boards
1. Community Empowerment Fund
2. Community Home Trust (Contract with Department)
3. EmPOWERment
4. Habitat for Humanity
5. Housing for New Hope
6. Human Rights Center (Human Relations)
7. Marian Cheek Jackson Center (Human Relations)
8. Rebuilding Together of the Triangle
Social Services Advisory Board
1. Chapel Hill/ Carrboro YMCA Boomerang
2. Child Care Services Association
3. Dispute Settlement Center
4. Interfaith Council
5. Ligo Dojo of Budo Karate
6. OC Partnership for Young Children
7. Orange Congregations in Mission (OCIM)
8. Pre -Trial Services of Orange and Chatham Counties
9. The Exchange Club Child Abuse Prevention Center
' The Family Violence and Prevention Center and the Women's Center became the Compass Center for
Women and Families, in July 2012.
11
ATTACHMENT B
OUTSIDE AGENCY FUNDING: FEEDBACK AND DIRECTION
ORANGE COUNTY BOARD OF COMMISSIONERS
DECEMBER 2010
The following elements — taken as a whole or singularly — constitute the basis for
why an Outside Agency is selected for Orange County Funding.*
The County Manager incorporates all feedback and documentation from participating
departments and advisory boards, most notably Financial Services, in preparin_q
recommendations on Outside Agency funding allocations as part of the operating
budget presentation to the BOCC in the spring.
First and foremost, benefits Orange County residents.
• It is desirable that the location of service delivery be in Orange County.
Funding the Outside Agency leverages County dollars because the Agency can provide
services less expensively by the use of volunteers or other means
Supports the social safety net; i.e., the Outside Agency exists to feed the hungry; house the
homeless; address human suffering (example: Housing for New Hope)
Legacy /historical relationship; i.e., the County helped co- create or was among original
funding group (example: Dispute Settlement Center)
Performance review /ranking; i.e., the Outside Agency scores a baseline numerical
ranking or above on its Application Scorecard (example: Piedmont Health Services)
Unique mission /service; i.e., the Outside Agency meets a specific need not otherwise
met for County residents (example: El Hispano)
Financial need; i.e., the Outside Agency fulfills an important mission but requires government
assistance to help accomplish its service goals (example: OE Enterprises)
Principal partnership; i.e., the Outside Agency has demonstrated its effectiveness in
supplementing and /or supporting County departments in their delivery of service to vulnerable
populations (examples: Orange Congregations in Mission and the Inter -Faith Council)
Geographic balance; i.e., the Outside Agency helps ensure opportunity and access to key
programs and services are available on both ends of the county (example: Communities
in Schools /Middle School After School)
Matching grant; i.e., the Outside Agency specifically needs County dollars to match a unique,
desired investment in services to county residents (no examples in FY10 -11)
Enables new initiative; i.e., the Outside Agency addresses unmet needs it perceives in the
County (example: Bridge 11 Sports -not funded in FY10 -11)
12
ATTACHMENT B
Grounds for Funding Commitments
The BOCC intent is a "zero- base" approach wherein Outside Agencies must annually
prove themselves according to pre -set criteria, such as the Outside Agency
Application Scorecard or other indices. While Outside Agencies may wish for a fairly
consistent and predictable revenue stream, the BOCC makes annual allocation
decisions on the basis of policies and provisions as set forth in this document.
Limitations on Funded Amount by Agency or Total Funds Available for all
Agencies
Dollar Limit by Single Agency -
. Percentage of its overall budget (Rule of thumb: No more than 50% of
Agency budget should come from County and Town sources)
• Flat dollar amount
• "Challenge" or "Match" amount
• "Step down" approach - diminishing amount over a period of fiscal years
• Agency has demonstrated a reliable, diverse funding stream of which
governmental assistance is a small portion
Dollar Limit to Amount Available for All Outside Agency Funding -
BOCC sets maximum figure available for the upcoming fiscal year.
• Typically, County management has begun with a working figure roughly equivalent to
the amount funded in the current fiscal year for the next fiscal year. (The historic figure
for working purposes is a target the BOCC may choose to match, increase, or decrease
in its final budget decisions).
Other Defining Criteria
• Financial support that brokers a new partnership or collaboration with a County
operating department, preferably supportive of the social safety net.
Reduce or eliminate funding for Outside Agencies whose
• Primary mission is not related to the social safety net
• Performance data is historically weak or deteriorating
• Principal programs and services are duplicated within the Outside Agency network of
providers
Factor the net value of County facility space provided free of charge to recipient Outside
Agencies
• Amend Outside Agency award by net value amount
ADOPTED BY THE BOCC ON DECEMBER 6, 2010