The URL can be used to link to this page

Home My WebLink AboutORD-2013-038 Ordinance approving Budget Amendment #2-C and SportsPlex Property Purchase and Sale Agreements 1 ORD-2013-03 8 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 15, 2013 Action Agenda Item No. 7-b SUBJECT: SportsPlex Property Purchase and Sale Agreements and Approval of Budget Amendment#2-C DEPARTMENT: Asset Management Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Site Locator Jeff Thompson, (919) 245-2658 PURPOSE: To: • authorize the Interim Manager and Chair to execute a Purchase and Sale Agreement between the County and the sellers of property adjacent to the Orange County SportsPlex; • execute the necessary paperwork to close the transaction no later than 30 days after the agreements are fully executed, subject to final County Attorney approval; and • approve Budget Amendment #2-C in the amount of $382,000 to fund the transaction from the General Fund Unassigned Fund Balance. BACKGROUND: In the spring of 2013, the Board authorized the County Manager to enter into discussions with two property owners regarding three properties adjacent to the SportsPlex that, if acquired by the County, could provide parking and future expansion area for the SportsPlex. The County is complete with its title, soils, environmental, cultural, and archaeological due diligence regarding the three parcels adjacent to the Orange County SportsPlex. All reports in these areas are satisfactory. The closing survey is forthcoming and will be complete prior to closing. Appraisals from a mutually agreed upon Appraiser, John McBrayer of Williams Appraisals, indicate the following fair market value: 1. $190,000 for the 1.5 acre Wesley and Alice Woods property, or$126,667 per acre. 2. $170,000 for the 1.36 acre McCauley property, or$125,000 per acre. Each owner has vertical house structures on the property that may be of some use to the SportsPlex during the development and construction phases of its expansion. The structures may also be candidates for relocation and adaptive re-use for affordable housing. The sellers of the properties have agreed to sell the County the properties for the following sales prices: 1. $200,000 for the 1.5 acre Wesley and Alice Woods property; 2. $182,000 for the 1.36 acre Gene McCauley property. 2 FINANCIAL IMPACT: The total purchase price is estimated at $382,000. Final settlement costs are estimated at $1,500 and will be determined by the closing Attorney. The acquisition of the properties will be made with an appropriation of $382,000 from the General Fund Unassigned Fund Balance. The General Fund Unassigned Fund Balance is approximately $36.5 million. With approval of Budget Amendment #2 (also on the October 15, 2013 Board agenda), $215,539 will have been appropriated from the Unassigned Fund Balance prior to this proposed action to appropriate $382,000. Settlement costs will be paid from existing budgeted funds within the SportsPlex Enterprise Fund. Budget Amendment#2-C is as follows: Sportsplex Enterprise Fund($382,000) Revenues for this project: Current FY FY 2013-14 FY 2013-14 2013-14 Amendment Revised S orts lex Revenues $2,882,210 $0 $2,882,210 From General Fund $376,450 $382,000 $758,450 Appropriated Fund Balance — $710,000 $0 $710,000 S orts lex Fund Total Project Fundin $3,968,660 $382 000 $4.360.660 Appropriated for this project: Current FY FY 2013-14 FY 2013-14 2013-14 Amendment Revised Personnel Services $1,188,305 $0 $1,188,305 Operations $1,710,355 $0 $1,710,355 Capital $1,070,000 $0 $1,070,000 Land&Associated Costs $0 $382,000 $382,000 Total Costs 1 $3,968,660 $382,000 $4,360,660 RECOMMENDATION(S): The Interim Manager recommends the Board: • authorize the Interim Manager and Chair to execute the Purchase and Sale Agreement between the County and the Sellers of property adjacent to the Orange County SportsPlex; • execute the necessary paperwork to close the transaction no later than 30 days after the agreements are fully executed, subject to final County Attorney approval; and • approve Budget Amendment #2-C in the amount of $382,000 to fund the transaction from the General Fund Unassigned Fund Balance. /G> .- 1r2a i.3 John Roberts said this wording should be included. A motion was made by Commissioner Gordon, seconded by Commissioner McKee to approve and authorize the chair to sign a contract with McGill &Associates for the design, permitting and bid and construction administration for$142,000 for interstate frontage road, water and sewer infrastructure to serve the proposed Morinaga manufacturing facility site, subject to attorney review. Commissioner Dorosin asked Michael Talbert how many proposals were received in response to the Request for Qualifications (RFQs). Michael Talbert said staff interviewed the top six firms. Commissioner Dorosin referred to the previous CDBG discussion. He asked if this means other CDBG requests will be considered in addition to this one, or if the intent is that this will be their CDBG request. Craig Benedict said it is the intent that the money to be expended with this contract will be part of the 25 percent share of the grant proposal. He said another part will be an estimate of the construction cost for the water and sewer work. He said a letter has been signed with the state, authorizing consultants to be hired and counted as a County match when applications are submitted. Commissioner Dorosin clarified that the County will request a CDBG grant for$1 million related to this project, and this grant proposal will include all the work in this item, as well as $800,000 for infrastructure. Craig Benedict said that is correct. VOTE: UNANIMOUS b. S ortsPlex Property Purchase and Sale Agreements and Approval of Bud-get Amendment#2-C The Board considered authorizing the Interim Manager and Chair to execute a Purchase and Sale Agreement between the County and the sellers of property adjacent to the Orange County SportsPlex; execute the necessary paperwork to close the transaction no later than 30 days after the agreements are fully executed, subject to final County Attorney approval; and approve Budget Amendment#2-C in the amount of$382,000 to fund the transaction from the General Fund Unassigned Fund Balance. Jeff Thompson reviewed information on the two properties, and he said this is county property and could be used for parking. The board was briefed on this project in closed session on September 17, 2013. Jeff Thompson said both sites have vertical residential structures that may be of use in the short term. He said the 1.36 acre parcel is priced at$182,000 and the 1.5 acre parcel is priced at$200,000. Commissioner Rich asked if recycling and reuse will be used when the existing buildings on the property are not longer needed. Jeff Thompson said yes. He said these properties could also potentially be moved and re-sited for use as affordable housing. Commissioner Gordon said she has some concerns about using unassigned fund balance for these purchases. She is not in favor of using $382,000 in general fund balance to fund this during this time of fiscal uncertainty. Commissioner McKee said he would normally agree with Commissioner Gordon, but with the success of the Sportsplex and the continuing need for expansion, he feels it is critical to go ahead and make this purchase and have it on hand. Commissioner Price echoed what Commissioner McKee said. She said she sees this as an economic development project. Jeff Thompson made the clarification that this is excess fund balance, not unassigned fund balance. Chair Jacobs said the Board wanted to recognize the fine job that John Stock and his staff have done to make this facility such a success. He said the need for more room is a good problem. A motion was made by Commissioner Pelissier, seconded by Commissioner Price to: • authorize the Interim Manager and Chair to execute the Purchase and Sale Agreement between the County and the Sellers of property adjacent to the Orange County SportsPlex; • execute the necessary paperwork to close the transaction no later than 30 days after the agreements are fully executed, subject to final County Attorney approval; and • approve Budget Amendment#2-C in the amount of$382,000 to fund the transaction from the General Fund Unassigned Fund Balance VOTE: Ayes, 6; Nays, 1 (Commissioner Gordon) c. Resolutions to Endorse Orange County's Priority Transportation Projects for the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization and the Triangle Area Regional Planning Organization The Board considered two (2) resolutions (Attachments 2 and 5) endorsing two (2) priority lists of transportation projects within the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization (DCHC MPO) and the Triangle Area Regional Planning Organization (TARPO) planning areas for consideration of inclusion in the 2016-2022 Statewide Transportation Improvement Program (STIP). Transportation Planner Bret Martin said this item originally came to the Board as a full list with all modes of transportation. He said information is still being released that affects these projects. He said there was a preliminary list created; however, now that there are hard deadlines in place, the bike, pedestrian and highway projects can be slowed as more information comes out that might affect the ranking and order of the list. He said the transit projects do have a deadline of today with the DCHC MPO, but it can be turned in tomorrow. He said there have been many changes to the state funding structure, and project selection criteria. He will review how this affects Orange County projects and the priority of the items. He noted that the Board already approved the priority projects for the BGMPO, and those projects have been submitted. He reviewed the following PowerPoint slides: BOCC ITEM 7C Orange County Transportation Project Priorities OCTOBER 15, 2013 Quick Background