HomeMy WebLinkAboutORD-2013-039 Ordinance approving Budget Amendment #2-D and Bid Award for McGowan Creek Sewer Interceptor Project 1
ORD-2013-039
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 5, 2013
Action Agenda
Item No. 5-h
SUBJECT: Bid Award — McGowan Creek Sewer Interceptor Project and Approve Budget
Amendment#2-D
DEPARTMENT: County Manager, Planning, PUBLIC HEARING: (Y/N) No
Finance, Asset Management
Services (AMS)
ATTACHMENT(S): INFORMATION CONTACT:
1) Certified Bid Tabulation Michael Talbert, Manager's Office, (919)
2) Award Recommendation Letter from 245-2300
McGill Associates John Roberts, Attorney, (919) 245-2318
3) Map of Project Area Craig Benedict, Planning, (919) 245-
4) Resolution of Tentative Award 2592
Clarence Grier, Manager's Office/
Finance, (919) 245-2453
Kevin Lindley, Planning, (919) 245-2583
Jeff Thompson, AMS, (919) 245-2658
David Cannell, Finance, (919) 245-2651
PURPOSE: To consider:
• Awarding the bid and approving a construction contract (pending State approval) to Park
Construction of North Carolina, Inc. of Morrisville, NC in the amount of $597,813.13 for
the construction of the McGowan Creek Sewer Interceptor;
• Approve Budget Amendment #2-D for $107,814 (bids received were in excess of the
originally budgeted project construction cost) consisting of:
• Authorizing staff to request an additional $50,000 in SRF loan funding from the
State;
• Approving funding of$57,814 from Article 46 Sales Tax proceeds;
• Approve and authorize the Chair to sign the Resolution of Tentative Award for this
project, as required by the State Revolving Fund Loan;
• Approve and authorize the Chair to sign the contract on behalf of the Board of County
Commissioners, subject to final review by the County Attorney and the State; and
• Authorize the Manager to execute individual change orders within the limit of his authority
($250,000) up to the extent of the project budget.
BACKGROUND: On March 13, 2012 the BOCC authorized staff to proceed with applying for a
State Revolving Fund (SRF) Loan to provide funding for this project. Orange County had
originally approached the State about paying for this project with proceeds from the SRF loan
used to pay for the Central Efland/North Buckhorn Sewer Project. However, the State
2
requested that the County apply for the McGowan project funding separately. Orange County
applied for a separate SRF loan in March 2012 and the unused money from the Central
Efland/North Buckhorn SRF loan that would have been used for this project was returned to the
State.
This project will allow the County to eliminate the McGowan Creek pump station by installing a
gravity sewer line to replace it. The new gravity sewer line will convey the wastewater that
previously flowed into the McGowan Creek pump station to the newly completed Brookhollow
pump station, which was designed to handle this future flow. Eliminating the McGowan Creek
pump station will lower the annual maintenance costs of the Efland Sewer System and take out
of service a 25 year-old pump station that would otherwise need refurbishing at an estimated
cost of over$450,000.
BID INFORMATION
The design, permitting, and bidding phase has been completed. The project was advertised for
competitive bid in early September and bids were opened on October 15, 2013. There were six
bids received and after a period of review by County staff and the County's engineering
consultant, McGill Associates, Park Construction was determined to have the lowest
responsible, responsive bid with a total bid of$597,813.13. (See Attachments 1 and 2.)
As stated above, the funding for this project was intended to come from an SRF loan. The loan
application was submitted in March 2012, along with an estimate of the cost for construction of
the project. Though the projected construction cost was considered reasonable at the time, the
low bid from Park Construction was approximately 22% higher than the estimated construction
cost of $490,000. The economic recovery can also bring higher costs in a competitive bid
market.
The following timeline represents the project delivery and completion:
TASK PROPOSED END BY
BEGINNING DATE
DATE
BOCC Action: Approve bid award to Park Construction 11/5/13 11/5/13
BOCC Action: Approve Resolution of Tentative Award 11/5/13 11/5/13
Construction Period est. 7 months 1/15/14 8/15/14
System Commissioning, Completion of As-Built Drawings 8/15/14 10/30/14
RESOLUTION OF TENTATIVE AWARD
The next milestone in the SRF loan process is for the State to issue the Authority to Award this
project by December 2, 2013. The results of the competitive bid, along with other documents,
must be presented to the State as soon as possible. One of the required documents is the
Resolution of Tentative Award, which must be approved by the BOCC (see Attachment 5).
Once the County receives the Authority to Award from the State, the construction contract must
be signed and returned to the State for final review by January 2, 2014.
FINANCIAL IMPACT: Funding of $755,450 is available as part of the FY2013-14 Capital
Improvement Project budget, which includes $94,200 in professional services funds for McGill
Associates related to design, construction administration, bidding, and easement
documentation. This project is being funded by a State Revolving Fund Loan, which will be
3
paid over a 20 year term from the General Fund. Existing funds for general contingency,
property easement procurement and loan origination are $63,437. Due to the competitive bids
received, staff estimates an additional $107,814 will need to be appropriated to cover the cost
of the project. The amount of the loan can be increased up to 10% of the original value of the
loan based on the competitive bids without going back to the Local Government Commission.
The proposed budget amendment would take a portion of the increased costs from a loan
increase and a portion from the Article 46 Sales Tax proceeds. The loan cannot be used to pay
for the origination fee on the loan (2% of the loan amount) or the cost of the easements.
Therefore, the budget amendment would assign a portion of the cost of the project from the use
of Article 46 Sales Tax proceeds to cover these costs and other incidental costs that may be
incurred as shown below. This will provide adequate funding for all known costs as well as a
10% construction contingency fund. Budget Amendment#2-D below illustrates this in detail:
Revenues for this project
FY 2013-14 Nov 5, 2013 FY 2013-14
Amendments Amendment Revised
SRF Loan $755,450 $50,000 $805,450
Article 46 Sales Tax $0 $57,814 $57,814
Proceeds
Total Project Revenues $755,450 $107,814 $863,264
A ppropriated for this i3roiect.,
FY 2013-14 Nov 5, 2013 FY 2013-14
Amendments Amendment Revised
Professional Services $92,400 $0 $92,400
Construction $490,000 $107,814 $597,814
Contingency, Easements, $173,050 $0 $173,050
Legal, Origination, Other
Total Project Appropriation $755,450 $107,814 $863,264
RECOMMENDATION(S): The Interim Manager recommends that the Board:
1.) Award the bid and approve a construction contract to Park Construction of North
Carolina, of Morrisville, NC, in the amount of $597,813.13 for the construction of the
McGowan Creek Sewer Interceptor project, pending State approval;
2.) Approve Budget Amendment#2-D for$107,814 consisting of:
a. Authorizing staff to request an additional $50,000 in SRF loan funding from the
State;
b. Approving funding of$57,814 from Article 46 Sales Tax proceeds;
3.) Approve and authorize the Chair to sign the Resolution of Tentative Award required by
the State as part of the SRF loan milestones;
4.) Approve and authorize the Chair to sign the contract on behalf of the Board of County
Commissioners, subject to final review by the County Attorney and the State; and
5.) Authorize the Manager to execute individual change orders within the limit of his
authority ($250,000) up to the extent of the project budget.
'
.
Attachment 1 4
CEFiT'I�IED BI[�TABtlU4T10N
RAcGowan fnterceptnr ',
Orange Cou Nnrtit Carolina v._.....___. _ .-.�....-
_ ..�_..k__ -
__ ._
CENTURION NAREN JF WILKEFtSQN pqpFFAT PIP� PARK CONSTRUCTIUN SULLIVAN EAS7ERN
CC}N3TRUCTION CQN57RUCTION CONi'RACTINCi
No Deacriptl� Unk qty Price Exta�aion Price Extens#on Frlcs F�ctar►slwt Pr�e Extensbn Prlce ExbemlMn Prlce FSRanrlon
1 1u�6111zatlon LS i Z 19.888.38 S 19 888.38 8 2b.00Q.00 S 25 000.00 i i 5,006.00 ; 15 00a_OQ :25 000.00 S 25 000.00 � 17 OOO.qO f 17 000.00 =28 500.� t 28,500.00
2 12'Clesa 350 DI G►avR Sswere 0-8 Ft I.F 74 S &1.32 S 4 T59.68 $ 80.00 S 5 920A0 S 8Q.20 3 8 674.80 S 82,00 S 4 586<OQ S 25,� i 1702.00 8b.� 8 90.00
S 12'Clasa 35Q DI Gr Savrets&8 Ff. LF 100 i 8833 S 6 823.Op S 94.00 S S 600,00 E 92.30 S 9 90.00 $ 87.� 3 8 7W.00 S 23.00 t 2 3�;OQ S 87.00 S 8 700.OD
4 12"C�s 350 DI t�aWty Sewere 810 Ff.Deptl� I.F 38 5 78.72 S 2,833.82 S 100.00 $ 3.800.00 # 84.85 S 3,407.�4D S 72.00 S 2.592.00 i 23.00 $ SZ8.00 8 �.O(! S 3,204.00
$ t2"C�s 350 DI GraV SaYV��eero 10-12 Ft DepEh LF 108 S 83.78 S 8,888.08 $ 10b.00 S 17,340.00 S 97.2E1 $ 1U.497.80 S 77.06 S 8,316.00 i �.� 5 2,4B4.OU S 92.0(1 5 9,938.00 ;
Sa
6 12"Ci�s 350 D!Gravd 3avtere 12-9A FC D h LF i20 S 71.20 S 8.544,U0 $ 110.00 S 15,200.OQ E 100.20 $ 12.Q24.00 i 82.OQ 5 6.B40.D0 a 23.00 f 2.780.� S 95,tl0 i 11,AOO.Oa
7 4Y Clese 350 D! 3ewer61418 Ft LF i2$ S 72.13 S 8,292.84 $ 750.00 S 19,2Ef0.00 S 103.55 S 18 254.40 S 87.OD S 41,138.00 $ 30.00 8 4 352.00 � 125.00 i 18,400.00 '
B t2"Class 350 Dt OraV& 5ervets 16•18 FL De I.F 2fi7 $ 74.04 S 19 T68.66 S 18fY.00 3 42 726.OD $ 116,9Q S 31 212.30 S 97.00 $ 25 899.04 S 44.�0 S 11,7b8.40 S 15p.pt1 S 40,05�.�
8 tY Cl�sa 3S0 DE QraWt Sevners 1&20 Ft.Do h ' LF 393 $ 74.08 S 28117.37 S 180.00 i 70 7d0.00 $ 13020 S 51 788.60 5 107.Q0 S 42.051 O(} � 5#.00 S 21,222.00 S 1TO.btl $ 86 910.00
10 42'CIa,4s 350 Dt Grevit Sewers 20-22 Ft.D lF 384 S 73.78 S 26.929.70 x_ 245.00 S 78.475.00 S 7 5Q.20 S 54 823:OU S 727.OU S 48,555.00 S 64.Ofl � 7_3.380.00 $ 180.00 5 65.70Q.Q0
i t 12"CI�s 350 Df Grevk Sewers 22-24 Ft.Depth w LF 840 S 72.85 # 48,496.00 i 225.00 $ 144.Otl�:00 S 1&''i2d i 116.528.00 a i60.W S 1U2.400.OD f 88.t10 S 43.52Q.00 � 2�.00 ¢ 728.000.00
12 12"Clase 350 DI GraWt 3ewera 3426 Ft.De .��LF $2 � 113:93 S 9,293.08 S 24D.00 � 19 880.00 f 275.00 i 2�B50.IX1 i 250.00 b 20,506.00 i 90.00 ; �3�.00 S 22U.00 ; t 8,040.00
26`x tl.25`WaN Thidcness Sfeel EnoaseEr�erd
13 Pipe.Bore end Jeck�x!Cnmptete e�Ui 12't.k�.as LF 2W g 738.75 S 147.7S2.Q0 S S10.OD $ 1l32,OIXt:f)f! $ 7W.00 E t90,000.00 $ 81D.D0 $ 1(i2.00D.t10 $ 715.06 $ 1RS.OW.60 $ 1,�.00 S 200,qW.0U
350 DuctNe kon Grav� .�i�wver CartE�r Pi -
14 �'Ofarrteter Stand�d Manhde t2-14 Ft.D EA 2 S 2,834.98 S 5.H89.92 i 3,�.� $ .,6 800.U0 S S p00.00 S 8,�0.� $ g�.� S 12,OQO.OQ S 3 OOQ.UO S 8 000.00 7 400:00 S 14 000.00
15 4'Olameler StarMsttl MaNIWa 74-18'Ft �A 3 3 3.595.59 g 10 606.77 S 3,500.00 $ 10 50i�.U0 $ 3 200.E�Q $ 9 6p0.� S 6 2511.W S 18,750.00 $ 3.200.00 $ 9 600.00 S 8 Q00.00 S 24(100.00 ;
1fi 4'Dfamater Stanclard ME+nhde 18-18 Ft be U� ER 1 � 3 714.33 5 3,714.3.3 � 3 754.OQ S 3.750.(1Q $ 9,500.00 S 3.5�.40 3 8.750.00 $ 8.75D.U0 ; 3.8QSI.QO L 3,80Q.00 S 8.�0.00 S 9.000.60 �
1i 4'Diemeter Sterdard Manlro�e 2p•22 Ft.De tlt FA 'E 3 5 847.$2 S 5,847.E2 E 4,UOQ.00 S 4.OUi}.00 $ 0 0�.00 S g,�00.0� �13 50tl.q0 S 13,5�.Q0 E 4,000,00 3 4 000 06 � 10 Q00:00 E 1tl,dOf1.W
18 4'Dlametasr 5tm�dard t�ntals 22-?A Ft.Deptli EA 3 $ 8,139.28 S 1S,A17.84 $ 4,�0.00 i 43.50A.00 $ 6,8�.00 3 2fl.400.� i 20.Of�7.D0 $ B0.00o.00 3 4.10D.00 $ 12.300.00 S 71:5W1.1f0 S 34.500.00
I 19 5'DYamefer5tandaMA9anhole 24-28Ff.Deptli EA 2 $ 7.529.04 S f5.058.08 $ 5,800.00 S 1t�800.tlp $ B,BOU.00 S 17.80D.00 S 21.Op0.00 $ �2,OOD.OQ $ 6.100.D0 � W12,200.00 S 12,500.� $ 25.t�10.00
_�___........ _--- .._... � �._, w......��,� __
20 Tie in to Exi9tNig Manhde w Bodat Conrredion EA 1 � 4,527.53 S � a,527.b3 $ r8,00U.b0 $ 9,004.00 $7 5,U00.00 3 16,Q�.W S 2,6W.17(1 S 2,bOD.00 i 3,75q.00 S __ 3,750.(MI S 10,D00.00 S id,OD0.00 ;
21 lie intd F�dsting 8ewet EA 1 � 4,091.43 $ �,051.43 $1 S.00O.IX1 S 11,�tt.00 i 10,000.4� S 10,000.00 $ 5,OOO.W S 5,�0.00 S 1.8p7.13 $ 1,80T.13 S 5,000.00 x 5,000.00
' ,... .. _.. � .e E
22 erdon Existlng Pu Statkm �� I.S �1 � 14,628.75 $ 14,828.75 S 10,DOO.OU ffi 10,OQ0.00 ; 3,50Q.00 $ 3,SWA10 S 3;000.00 8 3,EJOO.W S 8,Oq0.00 S 8,Op0.Op S 27,100.00 S 27,100.00
' 23 Gravel Drive end Pa R ir SYD 15D Z 18.19 $ 2,876.50 3 1400 Y 1.5�.06 S 30,00 ¢ 4.5tl0.00 3 5.00 S 750.W S 12.00 $ 1,8D0.00 $ 20.00 S 8,000.00
2A Cor�wctlon F�trance CA 3 S �.700.OB 3 11.100.18 S z,f�.Oq S B.000.00 S 1,200.Un S 3.800.00 t 1.6tlD.W S 4,SOD.00 3 1.200.00 3 3,8Q0.00 i 3.000.0� S 9.006.00
25 Rodc ExcavaUon w Select ESt�lcfil ae Necessary CY 20� ; tZO.� 5 240,W0.00 S t20.00 $ 2AO.OW.00 S 120.130 S 240.0�.00 S 120.00 S 2A0.0�.80 $ 726.00 i 24D,0�1.� S 120.00 S 240,OOf}.fl0
OD 7 6D6.00
00 5 d�.00 i 3s00 $ 7.SOO.OD S 9. S
28 Silt Fence Insiailed per fletails LF 2500 t 2.98 S 5.900.OU ; 2.5Q i 8,250.00 S 3.00 S 7,500.00 S 2 S � �
TUTAI.. 5680,733.84 $856.67G.00 �E:6,67'0.10 �883�127.00 3697,813.13 51,42Q,730.00
71gs is to ce�tify thal Ihe bicfs taMalated here�were�anted l�Y a 576 bid bond ar certifled ch�ck tvKl�xiblicty npamed�d rtsad�laud a12:00 pm lacc�t lima on tlie 15th day d October,2013.in ttw lowe�Ievei ot qw CJrt�nge Gou�y Wes1 Carr�us Offlca E3uNcfing,
Roan IXS4,131 W�t Margaret Lene,Hf�borough,North C�olina 27278.
DCfUGLAS G.CHAPMAN,P.E. �,,,�;�=��+,r,ar
��1 ����� Apparent meUiematical+error does not affect award of ax�tract. ��,4`�[H CAI�p���r
VJ.. - _ ca"��� �9
�w� n s s � c� j n -r � s � yslAEeAse�.
� ENOFNeENINK7�1'I..ANNtPlC-F�IN�1Nt�(i �y ivvF,� ,"�i. �
124018th 5treet Lane,NW Qf �` '
Nickory,Morth Caralfna 28643 `•+*� � ,
Flrcn License No.C-0459 `
JD-Z�'i
Attachment 2 5
,JMcGffl
A S S O C I A T E S
October 23,2013
Mr. Kevin Lindley,PE
Staff Engineer
PIanning&Inspections Department
Orange County
Post Office Box 8181
Hillsborough,North Carolina 27278
RE: Award Recommendation
McGowan Interceptor
Orange County,North Carolina
Dear Mr. Lindley:
A total of six (6) bids were received on October 15, 2013. for the McGowan Interceptor
project. Park Construction of North Carolina, Inc. of Morrisville, North Carolina, submitted the
lowest bid with a total bid amount of$597,813.13.
Park Construction of North Carolina, Inc. is appropriately licensed with the North Carolina
General Contractor Board, and is qualified to perform this project. Following final review and
acceptance of all DBE outreach documentation, we recommend award of the McGowan Interceptor
project to Park.Construction of North Carolina Inc. in the amount of$597,813.13. The award should
be made contingent upon approval by NC DENR Infrastructure Finance Section.
Enclosed for your use are the certified bid tabulation and project cost summary. If you have
any questions or comments,please do not hesitate to contact us at(828)328-2024.
Sincerely,
Mrs,GILL ASSOCIAT P.A.
'DO AS G. MAN,PE
Seni roject M ager
DC:mgp
Enclosures
Cc: Craig Benedict,Orange County
David Cannell,Orange County
E n g i n e e r i n g P I a n n i n g F i n a n c e
McGill Associates,P.A. • P.O.Box 1136,Hickory,NC 28603 • 1240 19th St.Lane NW,Hickory,NC 28601
828-328-2024 • Fax.828-328-3870
McGowan Creek Sewer lnterceptor - Easements Needed (8/15I2013) 6
ATTACHMENT 3
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Orange Canty Ranning and Inspections
- Easement Parcels &ian Carson(8/i6Q013)
7
RES-2013-086 Attachment 4
ORANGE COUNTY BOARD OF COMMISSIONERS
RESOLUTION OF TENTATIVE AWARD
WHEREAS, Orange County, North Carolina has received bids, pursuant to duly advertised notice
therefore,for construction of the McGowan Creek Interceptor, Project No. CS370884-02, and
WHEREAS,the McGill Associates Consulting Engineers have reviewed the bids; and
WHEREAS, Park Construction of North Carolina, Inc,was the lowest bidder for the McGowan
Creek Interceptor, in the total bid amount of$597,813.13, and
WHEREAS, the consulting Engineers recommend TENTATIVE AWARD to the lowest bidder(s).
NOW,THEREFORE, BE IT RESOLVED that TENTATIVE AWARD is made to the lowest bidder(s) in
the Total Bid Amount of$597,813.13.
Name of Contractor Amount
1. Park Construction of North Carolina, Inc. $597,813.13
BE IT FURTHER RESOLVED that such TENTATIVE AWARD be contingent upon the approval of
the North Carolina Department of Environment and Natural Resources.
Upon motion of_ ,seconded by ,the above
RESOLUTION was unanimously adopted.
This the 5th day of November, 2013.
Barry Jacobs, Chair, Orange County Board of
County Commissioners
(Seal)
Attest:
Donna Baker, Clerk to the Board
h. Bid Award— McGowan Creek Sewer Interceptor Project and Approve Budget
Amendment#2-D
The Board:
• Awarded the bid and approved a construction contract (pending State approval) to Park
Construction of North Carolina, Inc. of Morrisville, NC in the amount of$597,813.13 for
the construction of the McGowan Creek Sewer Interceptor;
• Approved Budget Amendment#2-D for$107,814 (bids received were in excess of the
originally budgeted project construction cost) consisting of:
• Authorizing staff to request an additional $50,000 in SRF loan funding from the
State;
• Approving funding of$57,814 from Article 46 Sales Tax proceeds;
• Approved and authorized the Chair to sign the Resolution of Tentative Award for this
project, as required by the State Revolving Fund Loan;
• Approved and authorized the Chair to sign the contract on behalf of the Board of County
Commissioners, subject to final review by the County Attorney and the State; and
• Authorized the Manager to execute individual change orders within the limit of his
authority ($250,000) up to the extent of the project budget.
I. Approval of Contract with Saringsted, Incorporated
The Board approved a contract for the purpose of conducting an executive search for a County
Manager, and authorized the Chair to execute the contract.
j. Change in BOCC Regular Meeting Schedule for 2013
The Board considered one change in the County Commissioners' regular meeting calendar for
2013, as follows:
- Moving the location of the Monday, December 2, 2013 BOCC meeting FROM Central Orange
Senior Center TO the DSS Meeting Room, Hillsborough Commons, Hillsborough, due to the
availability now of the DSS meeting room (the Toy Chest program is not scheduled to start until
a later date).
6. Public Hearings
a. Zoning Atlas Amendment—Keizer Rezoning of 2.7 Acre Parcel —3604
Southern Drive—Public Hearing Closure and Action (No Additional Comments
Accepted)
The Board received the Planning Board recommendation, considered closing the public
hearing, and considered a decision on an owner-initiated Zoning Atlas Amendment to rezone a
2.7 acre parcel of property located at 3604 Southern Drive (PIN 9844-86-5155) from Rural
Residential (R-1) and Light Industrial (1-1) to Light Industrial (1-1) in accordance with the
provisions of the Unified Development Ordinance (UDO).
Michael Harvey said the purpose is to re-convene a public hearing on the Keizer re-
zoning. He said the property is currently split zoned light industrial and residential; Keizer is
seeking to have the entire property zoned light industrial.
He said the applicants have expressed concern over their continued ability to have
septic and parking to support the existing industrial operation on the residentially zoned portion
of the property. He said Keizer is seeking to rectify the problem by extending the existing
industrial zoning over the entire property to ensure their perpetual ability to maintain existing
infrastructure necessary for the business.
He said there were no comments during the previous public hearing and only one
comment, in favor of the applicant, in the intervening period.