HomeMy WebLinkAboutAgenda - 06-03-2014 - 6jORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 3, 2014
Action Agenda
Item No. 6-j
SUBJECT: Bid Award —Hook Lift Truck for Solid Waste
DEPARTMENT: Solid Waste Management PUBLIC HEARING: (Y /N) No
Financial Services
ATTACHMENT(S):
Pricing Sheet
Warranty Letter
INFORMATION CONTACT:
Gayle Wilson, Solid Waste, 968 -2885
Clarence Grier, 919 - 245 -2453
1
PURPOSE: To consider awarding a bid to Freightliner of Austin, 1701 Smith Road, Austin,
TX for a Hook Lift Truck for the Sanitation Division of the Solid Waste Management
Department.
BACKGROUND: The Solid Waste Department equipment replacement schedule calls for
the replacement a Hook Lift Truck (#478 — purchased in FY- 2006/07). This truck will be
used to service bulk roll -off containers at the County's five (5) solid waste convenience
centers. During the FY 2006 -07 and FY 2007 -08, the Sanitation Division transitioned to a
containerized (roll -off) system for more efficient hauling of various materials. Materials
collected include appliances, clean wood, construction and demolition material, furniture,
metal, tires and yard waste. The expansion of the Walnut Grove Church Road
Convenience Center last year included the conversion to compactor style roll -offs for
household garbage and bulky waste, which also require a roll -off method of hauling. The
closure of the Municipal Solid Waste Landfill on June 30, 2013 has added considerable
time and significant mileage to the fleet for hauling to an out of county disposal facility.
North Carolina General Statute (NCGS) 143- 129(e) (3) allows local governments to make
purchases through a competitive bidding group purchasing program, which is a formally
organized program that offers competitively obtained purchasing services at discount
prices to two or more public agencies. The Texas Local Government Purchasing
Cooperative (BuyBoard) is a cooperative purchasing group that meets the requirements
of NCGS 143- 129(e) (3). The specific contract number is BuyBoard Contract #358 -10.
The terms of the contract call for items to be sold and serviced through a local dealer bid.
Triad Freightliner and Carolina Environmental Systems have been identified as the local
dealers (See attached letter).
Staff compiled a list of specifications that meet the County's needs and compared these
specifications to information units bid by the Texas Local Government Purchasing
Cooperative. There were no noted deficiencies and staff determined that all specifications
met the County's needs. The recommended unit consists of a 2015 Freightliner 122SD
Cab and Chassis with a Swaploader SL650 Hook Lift at a total cost of $193,225. The
pricing sheet is attached.
FINANCIAL IMPACT: The purchase price of the Hook Lift Truck along with recommended
options is $193,225. The Hook Lift Truck was scheduled for replacement in FY 2014 -15,
but the Solid Waste Fund has available funds for the purchase in the current fiscal year
operating budget, thereby reducing the General Fund's Contribution to Sanitation in FY
2014 -15. The funds for this purchase will be made available through a budget amendment
to the Fiscal Year 2013/14 Solid Waste Department budget that will be presented to the
Board at the June 17, 2014 meeting. (It should be noted that earlier this fiscal year the
Board approved the purchase of Hook Lift truck, and approved the funding for it on May
20, 2014 as part of Budget Amendment #8. That Hook Lift Truck was originally scheduled
for replacement in FY 2012 -13, but was deferred until FY 2013 -14.)
RECOMMENDATION(S): The Manager recommends that the Board award to Freightliner
of Austin, Austin, TX for the purchase of the Hook Lift Truck at a delivered cost of
$193,225.
FREIGHTLINER
OF AUSTIN 3
1701 Smith Rd. (Hwy. 183 So.)
Bus: 512 - 389 -0000
Austin, Texas 78721
FAX: 512-389-2663 Invoice Number
MILEAGE:
Wats: 1- 800 - 395 -2005
EbLf ;!5.34.3125
Orange Cou
200 S Cameron St (Hillsborough INC 127278
2015
Freightliner
1122SD
Order
IoTAd_
193,225.00
MILEAGE:
Trade Allowance
ADDRESS:
Tx Buy Board
Sales Tax
GOOD UNTIL:
Freightliner Coronado 122SU chassis
per specs requested o include 2UK pusher axle
License Fee
and ext engine, trans warranty
SHOW LEIN T0:
wap oa er HOOK lift model per quote
Documentary Fee
provided y CLb 4-2J-14
ADDRESS:
Spare alum wheels
Federal Excise Tax
buy board tee
I'CTTAd_ MAd_IE PRICE
193,225.00
DATED: LIEN AMOUNT $
License:
Payoff on Trade
DRAFT FOR $
Title:
6d. Service Agreement
Disclaimer of arran les
Any warranties on the products sold hereby are those made by
the factory. The Seller , Freightliner of Austin , hereby
expressly disclaims all warranties, either expressed or implied
including any implied warranty of merchantability or fitness
for a particular purpose, and FreightlinerofAustin, neither
assumes nor authorizes any other person to assume for it any
liability in connection with the sale of this vehicle.
DRAFT THRU:
Transfer:
Less Deposit
ADDRESS:
I'otaall IIFa lea Trice IDue
CUSTOMER SIGNATURE
SALESMAN SIGNATURE
CONTRACTUAL DISCLOSURE STATEMENT FOR USED VEHICLE ONLY. "The information you see on the window form for this vehicle is part of this contract. Information on the wintlow form overrieds any contrary provisions in the contract of sale. "
YEAR MAKE MODEL /BODY VIN
LICENSE PLATE
IoTAd_
193,225.00
PAYOFF TO:
Trade Allowance
ADDRESS:
Trading Difference
Sales Tax
GOOD UNTIL:
Vehicle Inventory Tax
QUOTED BY:
License Fee
SHOW LEIN T0:
Body Type:
Documentary Fee
ADDRESS:
License Wt.:
Federal Excise Tax
State Insp.:
I'CTTAd_ MAd_IE PRICE
193,225.00
DATED: LIEN AMOUNT $
License:
Payoff on Trade
DRAFT FOR $
Title:
6d. Service Agreement
DRAFT THRU:
Transfer:
Less Deposit
ADDRESS:
I'otaall IIFa lea Trice IDue
2"N4 M11 111111111 Iiii III
Mr. Larry Slaughter
Orange County
200 S, Cameron St
Hillsborough, NC 27278
Mr. Slaughter,
Freightliner of Austin along with CES has quoted you a completed roll-off container
truck according to Orange County and CES requirements from the Texas Buy Board
contract #430-13.We are providing a 2015 Freightliner 122SD chassis per specs provided
to include a Swaploader Hooklift model SL650, 1 yr extended towing coverage,
5yr1200�K mile Detroit Engine extended warranty, Allison Auto trans Syr extended
warranty. Completed unit to be delivered to Orange County for total price of $
193.225.00.
Thank you,
Tom Standard
Freightliner of Austin
1701 Smith Rd
Austin, Tx 78721
1701 Smith Rd. - Austin, Texas 787211 • (612) 389-0000 - Fax (512) 389-2663 • www.freightlinerofaustin.com