HomeMy WebLinkAboutORD-2014-023 Fiscal Year 2013-14 Budget Amendment #81
CRD -20 4 -023
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 20, 2014
Action Agenda
Item No. 6 -b
SUBJECT: Fiscal Year 201 3 -1 4 Budget Amendment #8
DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y /N) No
Services
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year -To -Date Budget
Summary
INFORMATION CONTACT:
Clarence Grier, (919) 245 -2453
PURPOSE: To approve budget ordinance amendments for fiscal year 2013-14.
BACKGROUND:
Department on Aging
1. The Department on Aging has received notification of additional revenue, totaling $1,750,
to promote the Medicare Improvements for Patients and Providers Act (MIPPA). Staff will
use the funds to advertise the program, in print media. This budget amendment provides
for the receipt of these additional funds. (See Attachment 1, column 1)
2. Based on current year collections, the Department on Aging anticipates a revenue
increase of $10,000 in class fees, which will pay Wellness instructors and related class
expenses. This budget amendment provides for the receipt of these revenues (See
Attachment 1, column 2) and amends the current Senior Citizen Health Promotion Grant
Project Ordinance as follows:
Senior Citizen Health Promotion Wellness Grant ($10,,000) - Project # 294303
Revenues for this Droiect:
ADDroDriated for this Droiect:
Current
FY 2013 -14
FY 2013 -14
Amendment
FY 2013 -14
Revised
Senior Citizen Wellness Funds
$1481476
$101000
$1881476
Total Project Funding
$1485476
$105000
$1585476
ADDroDriated for this Droiect:
Current FY
2013 -14
FY 2013 -14
Amendment
FY 2013 -14
Revised
Senior Citizen Wellness Grant
$1481476
$101000
$1881476
Total Costs
$1485476
$105000
$1585476
I
Health Department
3. The Health Department has received additional funds for the Food and Lodging Program.
The receipt of $1,045 from the NC Division of Public Health is to ensure consistency and
quality of Food and Lodging permitting and inspection activities. These funds will be
used for food, lodging, and institution sanitation programs and activities, as required by
the State. (See Attachment 1, column 3)
Visitors Bureau Fund
4. Throughout FY 2013-14, the Visitors Bureau has increased marketing initiatives for
conference groups and business travelers. These efforts were designed to meet mid-
week hotel vacancy goals (Sunday- Thursday) and help smaller events attract bigger
crowds, especially overnight visitors. Marketing activities have included the development
of Meeting Planner's guides, 4 marketing campaigns, increased advertising commitments
and production on 2 projects, initially slated for fall 2014-. The 2015 Disability Guide and
a partnership with a Web -zine, called Chapel Hill Recorder.
To complete the above projects, the Visitors Bureau requests a $35,444 fund balance
appropriation for the services of Clean Design advertising agency. This budget
amendment provides for a fund balance appropriation of $35,444 from the Visitor's
Bureau Fund for the above stated purpose. After this fund balance appropriation, the
unassigned fund balance of the Visitors Bureau Fund will be $342,586. (See Attachment
1, column 4)
Solid Waste
5. At its January 23, 2014 meeting, the Board of County Commissioners approved the bid
award for a Hook -Lift Truck for the Sanitation division of the Solid Waste Department.
This budget amendment provides for a transfer from the General Fund fund balance of
$194,548 to the Solid Waste fund to cover the purchase of the Hook -Lift Truck. (See
Attachment 1, column 5)
Department of Social Services
6. The Department of Social Services (DSS) has received funding notification and deferred
prior -year revenue for the following programs:
• Toy Chest Drive — Public donations totaling $5,974, from December's Annual Toy
Chest Drive. Drive collections totaled $24,974, for FY 2013-14.
• Foster Care — Public donations of $1,156 to support Foster Care program costs.
This budget amendment provides for the receipt of these funds and is budgeted in a
special Adoption Enhancement Fund, outside of the General Fund.
7. At its May 8, 2014 meeting, the Board of County Commissioners approved allocating the
remaining $150,000 from the Social Justice Reserve Fund to the Department of Social
Services (DSS) to be used to support child care for low- income families through June
2014. This budget amendment provides for this allocation from the Social Justice
Reserve Fund to DSS for this purpose. (See Attachment 1, column 6)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board approve budget ordinance
amendments for fiscal year 2013 -14.
Attachment'I. �range County Proposed 20'13-'14 Budget Amendment
The��73-74 4range CauntyBudget 4rdinance is amended as fallaws: 3
#5.5olid Waste- #6.D55-BOCC
#�.Department on Transfer of approved allocating
Aging revenue #�.Department on #4.Visitors Bureau appropriated fund the remaining
Encumbrance Bud et as #3.Health Fund Balance balance from the $�5�,���from the
g ($�75�}to promote Aging revenue for Budget as
Budget as Department-Food appopriation of General Fund to 5ocial Justice
Original Budget Carry Amended Medicare additional Wellness Amended
Amended and Lodging $35,���,for the 5olid Waste Reserve Fund to
Forwards Through BDA#7 Improvements for Class fees Program advertising Enterprise Fund for D55 to support Through BDA#8
Patie nts a nd ($��,���}.
Providers Act. services. the purchase of a child care for Iow-
5anitation hook-lift income families
truck through June 2��4
General Fund
Re�enue
Property Taxes $ �39,733,522 $ - $ �39,733,522 $ �39,733,522 $ - $ - $ - $ - $ - $ - $ �39,733,522
5ales Taxes $ �7,�90,�48 $ - $ �7,�90,�48 $ �7,�90,�48 $ - $ - $ - $ - $ - $ - $ �7,�90,�48
License and Permits $ 3�3,000 $ - $ 3�3,000 $ 3�3,000 $ - $ - $ - $ - $ - $ - $ 3�3,000
Intergovernmental $ �3,703,850 $ - $ �3,703,850 $ �9,�98,936 $ �,750 $ - $ �,045 $ - $ - $ - $ �9,20�,73�
Charges for 5ervice $ 9,654,843 $ - $ 9,654,843 $ 9,7�5,484 $ - $ - $ - $ - $ - $ - $ 9,7�5,484
Investment Earnings $ �05,000 $ �05,000 $ �05,000 $ - $ - $ - $ - $ - $ - $ �05,000
Miscellaneous $ 796,7�8 $ 796,7�8 $ 847,05� $ - $ - $ - $ - $ - $ - $ 847,05�
Transfers from Other Funds $ �,046,300 $ �,046,300 $ �,058,800 $ - $ - $ - $ - $ - $ - $ �,058,800
Fund Balance $ 5,�90,��8 $ 645,323 $ 5,835,44� $ 9,578,5�0 $ �90,548 $ 9,769,058
Total General Fund Revenues $ �87,733,499 $ 645,323 $ �88,378,822 $ �97,740,45� $ �,750 $ - $ �,045 $ - $ �90,548 $ - $ �97,933,794
Expenditures
Governing 8�Management $ �5,98�,2�� $ 263,506 $ �6,244,7�7 $ �6,248,827 $ - $ - $ - $ - $ - $ - $ �6,248,827
General5ervices $ �7,646,776 $ 7�,47� $ �7,7�8,247 $ �7,7�8,247 $ - $ - $ - $ - $ - $ - $ �7,7�8,247
Community 8�Environment $ 7,�03,245 $ 65,048 $ 7,�68,293 $ 7,259,66� $ - $ - $ - $ - $ - $ - $ 7,259,66�
Child 5u ort Enforcement $ 955,44� $ 2,�79 $ 957,62� $ 957,62� $ 957,62�
Coo erative Extension $ 397,826 $ 397,826 $ 374,�62 $ 374,�62
De artment of 5ocial 5ervices $ �7,�2�,4�9 $ 53,67� $ �7,�74,�89 $ 22,��7,367 $ �5�,��� $ 22,�67,367
De artment on A in $ �,76�,934 $ �6,3�5 $ �,778,239 $ �,962,599 $ �,75� $ �,964,349
Health $ 7,773,246 $ ��,��4 $ 7,784,25� $ 7,887,4�9 $ �,�45 $ 7,888,454
Housin ,Human Ri hts&Comm Dev $ 285,468 $ 285,468 $ 285,468 $ 285,468
OPC Area Pro ram $ �,355,973 $ �,355,973 $ �,355,973 $ �,355,973
Non De artmental $ �,9�8,8�6 $ 4,293 $ �,9�3,�99 $ �,8�3,�99 $ �5�,��� $ �,663,�99
Human 5ervices $ 3�,459,��3 $ 87,45� $ 3�,546,564 $ 36,653,697 $ �,750 $ - $ �,045 $ - $ - $ - $ 36,656,492
Public 5afety $ 2�,445,378 $ �57,847 $ 2�,603,225 $ 2�,755,863 $ - $ - $ - $ - $ - $ - $ 2�,755,863
Culture 8�Recreation $ 2,495,908 $ - $ 2,495,908 $ 2,508,660 $ - $ - $ - $ - $ - $ - $ 2,508,660
Education $ 86,289,802 $ 86,289,802 $ 86,289,802 $ - $ - $ - $ - $ - $ - $ 86,289,802
Transfers Dut $ 5,3�2,066 $ 5,3�2,066 $ 9,305,694 $ �90,548 $ 9,496,242
Total General Fund Appropriation $ �87,733,499 $ 645,323 $ �88,378,822 $ �97,740,45� $ �,750 $ - $ �,045 $ - $ �90,548 $ - $ �97,933,794
$ - $ �0] $ �0] $ �0] $ - $ - $ - $ - $ - $ - $ �0]
Visitors Bureau Fund
Revenues
Occupancy Tax $ �,028,000 $ �,028,000 $ �,028,000 $ �,028,000
5ales and Fees $ 50� $ 50� $ �4,�84 $ �4,�84
Intergovernmental $ 205,726 $ 205,726 $ 205,726 $ 205,726
Investment Earnings $ 500 $ 500 $ 500 $ 500
Miscellaneous $ - $ - $ - $ -
Appropriated Fund Balance $ 20,000 $ �,6�� $ 2�,600 $ 2�,600 $ 35,000 $ 56,600
TotalRevenues $ �,254,727 $ �,600 $ �,256,327 $ �,270,0�0 $ - $ - $ - $ 35,000 $ - $ - $ �,305,0�0
Expenditures
Community and Environment $ �,254,727 $ �,600 $ �,256,327 $ �,270,0�0 $ 35,000 $ �,305,0�0
1
Attachment'I. �range County Proposed 20'13-'14 Budget Amendment
The��73-74 4range CauntyBudget 4rdinance is amended as fallaws: 4
#5.5olid Waste- #6.D55-BOCC
#�.Department on Transfer of approved allocating
Aging revenue #�.Department on #4.Visitors Bureau appropriated fund the remaining
Encumbrance Bud et as #3.Health Fund Balance balance from the $�5�,���from the
g ($�75�}to promote Aging revenue for Budget as
Budget as Department-Food appopriation of General Fund to 5ocial Justice
Original Budget Carry Amended Medicare additional Wellness Amended
Amended and Lodging $35,���,for the 5olid Waste Reserve Fund to
Forwards Through BDA#7 Improvements for Class fees Program advertising Enterprise Fund for D55 to support Through BDA#8
Patie nts a nd ($��,���}.
Providers Act. services. the purchase of a child care for Iow-
5anitation hook-lift income families
truck through June 2��4
Grant Project Fund
Revenues
Intergovernmental $ 799,882 $ 799,882 $ �,0�5,959 $ �,0�5,959
Charges for 5ervices $ 49,9�4 $ 49,9�4 $ 95,320 $ �0,000 $ �05,320
Transfer from General Fund $ 37,863 $ 37,863 $ 37,863 $ 37,863
Miscellaneous $ - $ - $ - $ -
Transfer from Other Funds $ - $ - $ - $ -
Appropriated Fund Balance $ - $ ��,924 $ �0,924 $ �0,924 $ �0,924
Tota1 Revenues $ 887,659 $ �0,924 $ 898,583 $ �,�60,066 $ - $ �0,000 $ - $ - $ - $ - $ �,�70,066
Expenditures
NCACC Employee Wellness Grant $ - $ - $ -
Electric Vehicle Charging 5tations $ - $ - $ -
Governin and Mana ement $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
N PDES Grant(M ulti-year} $ - $ - $ - $ -
NC Tomorrow CDBG(Multi-year} $ - $ - $ - $ -
Jordan Lake Watershed Nutrient Grant $ - $ - $ -
Growing New Farmers Grant $ - $ - $ -
Communit and Environment $ - $ - $ - � - � - � - � - � - � - � - � -
Child Care Health-5mart 5tart $ 65,574 $ 65,574 $ 65,574 $ 65,574
5cattered 5ite Housing Grant $ - $ - $ -
Carrboro Growing Healthy Kids Grant $ - $ - $ -
Healthy Carolinians $ - $ - $ -
Health&Wellness Trust Grant $ - $ - $ -
5enior Citizen Health
Promotion(Wellness} $ 9E,863 $ 6,2�7 $ �03,070 $ �48,476 $ �0,000 $ �58,476
Dental Health-5mart 5tart $ - $ - $ -
Intensive Home Visiting $ - $ - $ -
Human Rights&Relations HUD Grant $ 272,�63 $ 272,063 $ 453,�40 $ 453,�40
5enior Citizen Health Promotion(Multi-Yr} $ - $ - $ -
5eniorNet Program(Multi-Year} $ - $ - $ -
Enhanced Child 5ervices Coord-55 $ - $ - $ -
Diabetes Education Program(Multi-Year} $ - $ - $ -
5pecialty Crops Grant $ - $ - $ -
Local Food Initiatives Grant $ - $ - $ -
Reducing Health Disparities Grant(Mu $ 83,574 $ 83,574 $ 83,574 $ 83,574
Emergency 5olutions Grant-D55(Multi-Yr} $ 4,7�6 $ 4,7�6 $ 4,7�6 $ 4,7�6
FY 2��9 Recovery Act H PRP $ - $ - $ -
Community Response Program-D55 $ 67,774 $ 67,774 $ 67,774 $ 67,774
Building Futures Program-D55(Multi $ 3��,8�� $ 30�,8�� $ 30�,8�� $ 30�,8��
H uman 5ervices $ 887 659 $ �0 924 $ 898 583 $ � �25 066 $ - $ �0 000 $ - $ - $ - $ - $ � �35 066
Hazard Mitigation Generator Project $ - $ - $ -
Buffer Zone Protection Program $ - $ - $ -
8��MHz Communications Transition $ - $ - $ -
5ecure Dur 5chools-005 Grant $ - $ - $ -
Citizen Corps Council Grant $ - $ - $ -
COPS 2��8 Technology Program $ - $ - $ -
COPS 2��9 Technology Program $ - $ - $ -
EM Pertormance Grant $ - $ 35,000 $ 35,000
2���Homeland 5ecurity Grant-E5 $ - $ - $ -
2��� Homeland 5ecurity Grant-E5 $ - $ - $ -
Justice Assistance Act(JAG}Program $ - $ - $ -
FEMA Assistance to Firefighters Grant $ - $ - $ -
Public 5afet $ - $ - $ - $ 35,000 $ - $ - $ - $ - $ - $ - $ 35,000
Total Expenditures $ 887,659 $ �0,924 $ 898,583 $ �,�60,066 $ - $ �0,000 $ - $ - $ - $ - $ �,�70,066
2
Atta c h m e n t 2 �
Year-To-Date Budget Surnrnary
Frsca� Year�D 73-7 4
General Fund Budget Summary $4z,�flfl to co�er co-
location costs with 5 Fire
�ri inal General Fund Bud et $�87,733,499
Departments; $�5,1�fl to
co�er .5� FTE position
Additianal Re�enue Recei�ed Thraugh costs in Emergency
BudgetAmendment #8 ��II[ay 2�, 2��4} services; $�4�,439 to
Grant Funds $�89,�57 co�er loss of Federal
Nan Grant Funds $5,432,�gg Sequestration funds in the
General Fund - Fund Balance far Anticipated Section 8 Housing and
H�ME Programs �B�A #�};
Apprapriatians �i.e. Encumbrances} $645,323
General Fund - Fund Balance A ra riated ta �1o,�flfl to pro�ide UNRBA
�� � funds for Best
Ca�er Anticipated and Unanticipated Management Practices
Expenditures $3,933,6�7 project �B�A #�-
A};$38�,�flfl to purchase 3
Total Amended General Fund Budget $�197,933,794
properties adjacent to
Dallar Change in 2��3-�4 Appra�ed General Sportsplex �B�A #�-�};
Fu nd Budget $��,2��,295 $3,000,00o to fund current
°Ia Change in 2��3-�4 Appra�ed General Fund fiscal year's contribution to
g�dg�� � 4�v�a the �PEB Trust Fund �B�A
#4}; $77,4�fl related to
�WASA's �oncept Pian for
Authorized Full Time Equi�alent Positions 86 parcels in the Historic
�riginal Appra�ed General Fund Full Time Rogers Road Neighborhood
Equi�alent Pasitians g2�.��p �B�A #5-B}; $58,13� to
�riginal Appra�ed �ther Funds Full Time purchase � Sheriff patrol
�enicles �B�A #7};
Equi�alent Pasitians ��-7�� �190,548 transfer to Solid
Pasitian Reductians during �II[id-Year INaste for purchase of
Additianal Pasitians Appra�ed �II[id-Year 6.3�� hook-lift truck
Total Appro�ed Full-Time-Equi�alent
Positions for Fiscal Year 2��13-�14 g��,��p