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HomeMy WebLinkAbout2014-227 AMS - Carrier Commercial Services for R.E. Whitted chiller replacement $178,784 f-;Z a A rws [Departmental Use Only] TITLE REWH CHILLER FY 2014 NORTH CAROLINA CONSTRUCTION AGREEMENT UNDER$250,000.00 ORANGE COUNTY THIS CONSTRUCTION AGREEMENT (hereinafter called "Agreement"), made as of the 12th day of May, 2014, by and between Carrier Commercial Sales, (hereinafter called the "Contractor"), and Orange County, a body politic and a political subdivision of the State of North Carolina, (hereinafter called the"Owner"). WITNESSETH: That the Contractor and the Owner, for the consideration herein named, agree as follows: 1. CONTRACT DOCUMENTS; PRIORITY The Contract Documents consist of this Agreement, the Request for Proposals, Proposal, Construction Drawings and Written Specifications. The Contract Documents form the Contract. In the event of any inconsistency between or among the Contract Documents the Contract Documents shall be interpreted in the following order of priority: a. This Agreement. b. Designer Approved Bulletins and/or Field Orders. c. Request for Proposals and addenda thereto. d. Proposal. 2. SCOPE OF WORK The Contractor shall fiirnish and deliver all of the materials, and perform all of the work required by this Agreement within the time period stipulated in a written Notice-to-Proceed to be executed by the Contractor and Owner and in accordance with the following enumerated documents, which are made a part hereof as if filly contained herein: a. Construction Drawings prepared by See Bid#1683 (Sheet dated April 7,2014) b. Written specifications prepared by the project engineer. c. R.E. Whitted Chiller Replacement proposal dated April 21, 2014 which fully describes the work to be performed, such work(hereinafter called the"Work"). d. Related docuuents listed under Section 1 above. 3. TERM AND SCHEDULING Revised 9/13 a. The Contractor agrees to commence work pursuant to the written Notice-to Proceed. b. The Contractor agrees to complete substantially all Work included by September 30, 2014. c. Time is of the essence with respect to all dates specified in the Contract Documents as Completion Dates. d. The Contractor shall perform the Work in the time, manner and form required by the Contract Documents and as stipulated in a written Notice-to-Proceed to be executed by the Contractor and Owner. e. It is expressly understood that the Owner will employ other contractors to perform work as a part of the Project whose work will be performed simultaneously and sequentially with the performance of the Work by the Contractor. It shall be necessary for the Contractor to coordinate its activities with such other contractors, particularly with respect to access to work areas, storage of materials and other common facilities. £ Should the Owner determine that the Contractor is behind schedule Owner may require, at no additional cost to the Owner, the Contractor to expedite and accelerate its efforts, including providing additional resources and working overtime; as necessary, to perform the Work in accordance with the approved project schedule. 4. STANDARD OF CARE a. The Contractor shall exercise reasonable care and diligence in performing the Work in accordance with the highest generally accepted standards of this type of Contractor practice throughout the United States and in accordance with applicable federal, state and local laws and regulations applicable to the performance of these services. Contractor is solely responsible for the professional quality, accuracy and timely completion and/or submission of all work. b. The Contractor shall not load or permit any part of the Work to be loaded with a weight that will endanger its safety, intended performance or configuration. c. Contractor shall be responsible for all errors or omissions, in the performance of the Agreement. Contractor shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the Owner. d. Contractor is an independent contractor of Owner. Any and all employees of the Contractor engaged by the Contractor in the performance of any work or services required of the Contractor under this Agreement, shall be considered employees or agents of the Contractor only and not of the Owner, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Contractor. e. Contractor agrees that Contractor, its employees, agents and its subcontractors, if any, shall be required to comply with all federal, state and local antidiscrimination laws, regulations and policies that relate to the performance of Contractor's services under this Agreement. Revised 9/13 2 f. If activities related to the performance of this Agreement require specific licenses, certifications, or related credentials Contractor represents that it and/or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation. 5. PAYMENT & TAXES a. The Owner hereby agrees to pay to the Contractor for the faithful performance of this Agreement, and the Contractor hereby agrees to perform all of the Work for a sum not-to- exceed One Hundred Seventy Eight Thousand, Seven Hundred and Eighty Four Dollars ($178,784.00). Not later than the fifth (5th) day of each calendar month the Contractor shall submit to the Owner's Representative, generally the architect if an architect is retained on the Work, a Request for Payment for work done during the previous calendar month. i. The Request for Payment shall be in form of a standardized invoice or AIA Document G702-703 appropriately addressed to Owner's Representative at Asset Management Services, 131 West Margaret Lane, Hillsborough,NC 27278; ATTN: Wayne Fenton and shall show substantially the value of work done during the previous calendar month. ii. The amount due for payment shall be ninety-five percent (95%) of the value of work completed since the last Request for Payment and this amount shall be paid by the Owner on or before the last business day of the month. Owner shall retain five percent (5%). 1. Upon Owner's Representative's certification that ninety percent (90%) of the Work has been satisfactorily completed retainage may be discontinued. Retainage may be discontinued, at Owner's Discretion, so long as work continues to be completed satisfactorily and on schedule. iii. Final payment shall not be due to the Contractor until thirty (30) days after one hundred percent (100%) of the Work, including punch list work, has been satisfactorily completed and an appropriate affidavit as required in Section 7(c) below has been received by Owner. b. Should Owner reasonably determine that Contractor has failed to perform the Work related to a Request for Payment, Owner, at its discretion may provide the Contractor ten (10) days to cure the breach. Owner may withhold the accompanying payment without penalty until such time as Contractor cures the breach. i. Should Contractor or its representatives fail to cure the breach within ten (10) days, or fail to reasonably agree to such modified schedule, Owner may immediately terminate this Agreement in writing, without penalty or incurring further obligation to Contractor. ii. This section shall not be interpreted to limit the definition of breach to the failure to perform the Work related to a Request for Payment. c. The Contractor has included in the Contract Price and shall pay all taxes assessed by any authority on the Work or the labor and materials used therein. It shall be the Contractor's responsibility to furnish the Owner documentary evidence showing the materials used and sales and use tax paid by the Contractor and each of its subcontractors. 6. INSURANCE AND BONDS Revised 9/13 3 a. Minimum requirements — Contractor shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by Owner's Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at http://orangecountync.goy/purchasing/contracts asp). If Owner's Risk Manager determines additional insurance coverage is required such additional insurance shall be designated here N/A (if no additional insurance required mark N/A as being not applicable). Contractor shall not commence construction work until such insurance is in effect and certification thereof has been received by the Owner's Risk Manager. b. Performance Bonds — Contractor shall furnish bonds covering the faithful performance of the Contract and payment of all obligations arising under any of the Contract Documents or related in any way to the Work. Contractor shall immediately furnish a copy of such bonds to any requesting person who appears to be a potential beneficiary of bonds covering payment obligations arising under any of the Contract Documents. This subsection 6(b) applies only to Contracts of fifty thousand dollars ($50,000.00) or more where the total cost for the project is three hundred thousand dollars ($300,000.00) or more. 7. INDEMNITY a. The Contractor shall indemnify and hold harmless to the extent permitted by law the Owner and its agents and employees from and against any and all claims, damages, losses and expenses, including attorney's fees, arising out of or resulting from the performance or nonperformance of the Work, provided that any such claim, damages, loss or expense (A) is attributable to bodily injury, sickness, disease or death or injury to, or destruction of, property, including the loss of use resulting therefrom; and (B) is caused in whole or in part by any breach of any provision of the Agreement or by any negligent or wrongful act or omission of the Contractor, any Subcontractor, or supplier of the Contractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. The indemnification obligation under this paragraph shall not be limited in any way by any limitation of the amount or type of damages, compensation or benefits payable by or for the Contractor or any subcontractor under workers' compensation acts, disability benefits acts or other employee benefit acts. b. The Contractor shall indemnify and hold harmless Owner from any lien of whatever type through the purchase of appropriate bonds and insurance as designated in Section 6 above. In the event any such lien is filed against Owner's property Contractor shall, through such bonds and insurance or at Contractors expense, defend Owner against all such claims of lien. c. Upon completion of the Work the Contractor shall execute an affidavit stating there are no unpaid debts for any wort: that has been done or materials that have been furnished to the Project prior to and as of the date of substantial completion and further stating that Contractor shall indemnify, save and protect Owner and Owner's lender, if any, harmless from and against any and all claims, liabilities, losses, damages, causes of action, and expenses (including court costs and reasonable attorney's fees related thereto) arising out Revised 9/13 4 of, in connection with, or resulting from any such debts and liens. Such indemnification shall be in a form and substance acceptable to Owner. d. By executing this Agreement Contractor agrees to abide by and be bound by the indemnification provisions herein and of Section 7(c) specifically. 8. DISPUTE RESOLUTION AND GOVERNING LAW a. Owner and Contractor agree that should a dispute arise as to the terms of the Contract Documents the architect shall serve as the initial decision-maker, unless there is no architect retrained on the project related to the Work. Owner and Contractor further agree as follows: i. If there is no architect retained for the Work, Owner and Contractor agree, prior to the initiation of any civil litigation, to submit to mediation by agreeing on an individual to serve as mediator to mediate the dispute. ii. Should the Owner and Contractor fail to mutually agree on an individual to serve as mediator Owner may select a mediator to mediate the dispute. iii. Any mediator selected under this section shall be an attorney licensed to practice law in the State of North Carolina and shall be generally recognized as having experience in mediating construction disputes. iv. Owner and Contractor agree to equally share in the cost of a mediator selected under this section. b. The laws of the State of North Carolina shall apply to the interpretation and enforcement of this Agreement. Any and all suits or actions to enforce, interpret or seek damages with respect to any provision of, or the performance or nonperformance of, this Agreement or the Contract shall be brought in the General Court of Justice of North Carolina sitting in Orange County, North Carolina and it is agreed by the parties that no other court shall have jurisdiction or venue with respect to such suits or actions. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all anti-discrimination laws. c. Notice of any claim by Owner or Contractor must be initiated by written notice to the other Party within thirty (30) days of the occurrence of the event giving rise to the claim or within thirty (30) days of the discovery of the event or condition giving rise to the claim, whichever is later. i. Should any claim be made, regardless of whether such claim is made by Owner or Contractor, Contractor shall continue to faithfully and diligently perform the Work in such a maruier as to meet all scheduled timelines. Any failure to faithfully and diligently perform the Work may be deemed, by the Owner, a breach of the Contract. ii. If a claim is made such claim shall be made to the initial decision maker, if applicable, who may request more supporting data, reject the claim in whole or in part, approve the claim in whole or in part or advise the parties the claim is.unable to be resolved. iii. If a claim is made by the Owner the Owner may, but is not obligated to, notify the surety. 9. NON—APPROPRIATION Revised 9/13 5 a. Contractor acknowledges that Owner is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. b. In the event that public fields are unavailable and not appropriated for the performance of Owner's obligations under this Agreement, then this Agreement shall automatically expire without penalty to Owner immediately upon written notice to Contractor of the unavailability and non-appropriation of public funds. It is expressly agreed that Owner shall not activate this non-appropriation provision for its convenience or to circumvent the requirements of this Agreement, but only as an emergency fiscal measure during a substantial fiscal crisis. c. In the event of a change in the Owner's statutory authority, mandate and/or mandated functions, by state and/or federal legislative or regulatory action, which adversely affects Owner's authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to Owner upon written notice to Contractor of such limitation or change in Owner's legal authority. 10. E-VERIFY Pursuant to the terms of North Carolina General Statute 153A-449(b) no county may enter into a contract with a contractor unless the contractor and the contractor's subcontractors comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. Where applicable, failure to maintain compliance with the requirements of Article 2 of Chapter 64 of the General Statutes constitutes Contractor's breach of this Agreement. By executing this Agreement Contractor affirms Contractor is in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. 11. NOTICES Any notice required by this Agreement shall be in writing and delivered by certified or registered mail, return receipt requested to the following: Owner: Contractor: Orange County Carrier Commercial Service Attn: Jeffrey Thompson 1711-A Cororation Pkwy. P.O. Box 8181 Raleigh,NC 27604 Hillsborough,NC 27278 919-636-4913 12. MISCELLANEOUS a. Duties and Obligations imposed by the Contract Documents shall be in addition to any Duties and Obligations imposed by state, federal or local law, rules, regulations and ordinances. b. No act or failure to act by the Owner or Contractor shall constitute a waiver of any right or duty granted them under the Contract Documents, nor shall any act or failure to act constitute any approval except as specifically agreed in writing. c. The Work shall be tested and inspected as required by the Contract Documents and as required by law. Unless prohibited by law the costs of all such tests and inspections related to state and federal codes such as ADA, Administrative, Electrical, Plumbing, Mechanical and Building Codes shall be borne by the Contractor. The costs for material Revised 9/13 6 and structural testing shall be conducted by an independent third party at the expense of the Owner. Delays related to any of the aforementioned tests and inspections shall not be grounds for delaying the completion of the work. If any such tests and inspections reveal deficiencies in the Work such that the Work does not comply with terms or requirements of the Contract Documents and/or the requirements of any code or law the Contractor is solely responsible for the cost of bringing such deficiencies into compliance with the terms of the Contract Documents and/or any code or law. d. Should the Architect, if an architect is retained for the project involving the Work, or Owner reject any portion of the Work for failing to comply with the Contract Documents Contractor shall inunediately, at Contractor's expense, correct the Work. Any such rejection may be made before or after substantial completion. If applicable, any additional expense borne by the Architect under this section shall be paid at Contractor's expense. e. The Contractor shall not assign any portion of this Agreement nor subcontract the Work in its entirety without the prior written consent of the Owner. 13. CONSEQUENTIAL AND LIQUIDATED DAMAGES a. Owner and Contractor mutually waive any claim against each other for consequential damages. Consequential Damages include: i. Damages incurred by Owner for loss of use, income, financing, or business. ii. Damages incurred by Contractor for office expenses, including personnel, loss of financing, profit, income, business, damage to reputation, or any other non-direct damages. b. Liquidated damages shall be in accord with the Contract Documents. 14. TERMINATION OR SUSPENSION a. The Owner may, without cause, order the Contractor to terminate, suspend, delay or interrupt the Work in whole or in part for such period of time as the Owner may determine. In the event of termination by the Owner under this Agreement, the Contractor shall be entitled to receive its reasonable and documented direct costs prior to termination, including the cost of materials purchased for the Work which purchases cannot be canceled or which material caiulot reasonably be used by the Contractor on other work, and the cost of closing down the work in a safe and efficient manner. i. If Owner orders a delay, suspension or interruption of the Work, and such order is not due to or as a result of any fault on the part of the Contractor, the Contractor may recover a per diem amount at a rate calculated by N/A. ii. If Contractor elects to accept the amount listed in the General Conditions provision of the Construction Documents Contractor waives any right to further claims for payment of damages sustained as a result of Owner's order to delay, suspend or interrupt the Work. b. Contractor may terminate the Contract if, at the Owner's written direction, the Work is stopped for thirty (30) consecutive days through no act or fault of the Contractor, their Revised 9/13 7 agents or employees, or a subcontractor or their agents or employees or any other person performing work pursuant to the Contract Documents. Contractor may terminate the Contract if a Court or other Public authority having jurisdiction enters a lawful order that requires all work-to be stopped and such stoppage lasts for thirty(30) consecutive days. 15. ENTIRE AGREEMENT All of the documents listed, referenced or described in this Agreement, the written Notice-to- Proceed, together with Modifications made or issued in accordance herewith are the Contract Documents, and the work, labor, materials and completed construction required by the Contract Documents and all parts thereof is the Work. The Contract Documents constitute the entire agreement between Owner and Contractor. This Agreement may be amended only by written instrument signed by both parties. Modifications may be evidenced by facsimile signatures. If any provision of the Agreement shall be declared invalid or unenforceable, the remainder of the Agreement shall continue in full force and effect. [SIGNATURE PAGE TO FOLLOW] Revised 9/13 8 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the day and date first above written in a number of counterparts, each of which shall, without proof or accounting for other counterparts, be deemed an original contract. ORANGE COUNTY CONTRACTOR -- 4::�-'-- aA�—;4 - G Signature Signatur County Manager ,4N061ta9 Al. a00bA4AA , Printed Name and Title This instrument instrument has been approved as to technical content. Jeffrey Tho son, Department Director This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act pp�� Office of the Chief Financial Officer This instrument has been a prove gal form and sufficiency. Office of the Cou Attorne Revised 9/13 9 04/17/2014 THU 13: 18 FAX X402/001 COUNTY OF ORANGE FINANCIAL SERVICES—PURCHASING PO BOX 8181 011-1,860ROUGH, NORTH CAROLINA 27278 ORANGE COUNTY BID NO. 1683 April 7, 201,4 ATTENTION: INTERESTED VENDORS Orange County requests your competitive quotation to furnish the item(s) listed below for the Orange County Asset Managem9nt Department, Hillsborough, NC. Please transmit this quotation via facsimile or deliver by hand or U.S. Mail, to the Orange County Purchasing Agent-fax#(919)636.4913(NEW),200 South Cameron Street, Hillsborough, NC 27278 by April 21, 2014 at 2:00 PM ITEM QTY CbMMODITIESIGOODS OR SERVICES TOTAL COST 1 LUMP SUM COST ' FOR ORANdE 'COUNTY CHILLER REPLACEMENT, HILLSBOROUGH, NC PER ATTACHEDiS �9 •c� SPECS I - Please confirm receipt of addendum Addendum#1 ✓ Addendum #2 Addendum#3 Provide all labor and materials for factory required preventive maintenance and corrective maintenance, including $/ • C v emergency service,for five(5)years Alt 21 1 Provide portable chiller, If necessary. Provide options do $9 fm'► separate cover PLEASE SEE ATTACHED INSTRUCTIONS TO BIDDERS �t License 1 ' i t7 3 3 FIRM NAME Cdae)'M BY K!"� !�!.A.✓rc � .� (Proposal must be signed in writing) ADDRESS 1'1tf^14 RAJ P„ FAX: i C41-Amft .4C f?GD'f TELEPHONE, q/9-4"Ps.' s4eoA EMAIL:/C 'N•�c3lN• 6`. Bc/ld•t'+a✓ G'•/�te,�eysC• .�'J I 1, 04/17/2014 THU 13118 Fax 0003/007 COUNTY OF ORANGE FINANCIAL SERVICES—PURCHASING PO BOX$1$1 D 200 South Cameron Street HILLSBOROUGH, NORTH CAROLINA 27278 Instructfions to Bidders 1.All bids and proposals shall be for furnishing apparatus,supplies, materials, equipment and/or work and services In accordance with the applicable plans and specifications prescribed by Orange County. Plans and/ar specifications may be obtained at the Orange County Finance Department Purchasing Division,200$Cameron Street,Hillsborough, North Carolina 27278, 2.Orange County reserves the right to: o award lowest responsible bidder that is responsive, o to reject any or all bids, o and to waive minor irregularities. 3.The successful bidder shall comply fully with the requirements of General Statutes,SectipA 143-129 and 143-131,as amended. This is an the informal range,therefore there will not be a farina!opening. Results will be inads available after award. 4.In the event of default by any contractor or vendor Orange County may procure from other souroes whatever service or 'Item is being bid,and hold the contactor responsible for any excess cost occasioned thereby. 6.Payment by check is due ihlrty days,after completion and Inspection unless otherwise specifically provided;subject to any discounts allowed. 6.North Carolina sales and use tax shalt be Included in the bid amount 7,Bids submitted via facsimile shall be accepted. l=ax to(919)636-4913. 8.Proposals received after opening date and time shall not be considered. 9.13Ide must be signed and submitted on the attached form of proposal 10. The.successful contractor shall be responsible for obtaining all permits and inspections, 1 1, Thg.st,{gc,pssfut cont/actor shad be required to agree to and sJgn the Orange County Construction Agreement(copy attached). Among the items included In that agreement arc tic County's Insurance requirements and sates tax. 12. All contractors are hereby notified that they must have proper iloenae under the State laws governing their rbspective ,ti.,trades. Please display license nµmber on your submittal. 13. Please direct questions concerning this bid to David Cannell,Purchasing Agent,Orange County Financial Services Services, (918)246-2861 or via email at doannelliMoranoeeountvng.gov 14, As(te,)rislt is sc})cdyldd,Friday'ApfiJ 19„9Q14 at 10 am the site of the existing chiller 300 W TryorrStreet,Hillsborough, NC 27278, This Is the only saedUted time for contractors to view the site. By submitting a bid the contractor acknowledges full 9 thp,elidnsion of thie sccp, of thisiproject. 16, H8786 imposee E-Verify requirements on contractors who enter into certain oontrac s with stets ge�ncJQs and local governments. The legislation specifically prohibits governmental units fldm ehtetIM4,9t$dd4ln o ihtrodts"unless thd contractor and the contractor's suboontro4ors comply with the require ants of Article 2 of Chapter 64 of the General Statutes" (Article 2 of Chapter 64.establishes North Carolina's E-Vert.y regiJl"remdh�s fot.pdv6te empibyera), It Is important to note that the verification requirement applies to subcontractors as well as contractors.The new laws ,specI0caIJy,pfoDjbIt gavefnrmental units frpxn ontering Into contracts with contractors who have not(or their subs have notj complied with E-Verity requirements, Complete the attached affidavit,and include it with your submittal. 04/17/2014 THU 13: 19 FAX 0004/007 SPECIFICATIONS Orange County is requesting bids for the supply and Installation of a replacement chiller at Orange County's Richard E.Whined Human Services,Cdnter,300 West Tryon Strebt in Hillsbbrough. The existing Carrier chiller was Installed In 2003. 'xi Scope of work: Base Bid: 1. Supply new Carrier 30RB250 chiller,complete with: a) Rotary scroll compressors b) Freeze protectigg, r c) Suction line Inpulgtion d) Ertergy management mpqulp , e) Single point power conneotion'to existing power source f) dbil trim panels''' g) Control transformer Factory installed non-fused disconnect switch 1) Factory installed low ambient control J) Factory installed min, inimum load control k) R-41 OA refrigerant ` 1) Cooler barrel heater m) 250 ton(nominal capacity)' n) 460 volt,3-phase operation o) Aero-acoustic fan system p) N4datiowmlcro-channel dondensdr•coils ` q) Low sound option n Y) Multiple,•Independent•tofrigetant clrcults •s) Electronic flow sWitoh , qb t). .. -Comfort Link controls u) Navigator hand-held interface device 2. Remove and dispose existing chiller 3. 'Conic bc"t new ahilier to existing 6"chilled water pip'ino 4. Connect new chiller to existing 600 amp panel Inside existing chiller enclosure 5. Connect new chiller to existing Siemens energy management system and program as needed for proper operation 04/17/2014 THU 13: 19 PAX X1005/007 I 6, Supply all necessary piping,fittings,pipe insulation,wiring, conduit, raceways and any other items required for a complete Installation 7, All work to be performed after 5+00 Am on a.Friday afternoon with new chiller to be fully bnefetional no later than 6:00 am the following Monday_mornina.in order to minimize disruption to building,occupants. 8. Supply all necessary equipment, including crane,portable toilet,etc. 9. Provide necessary signs,caution tape,etc.to ensure a safe work area 10. Site and enclosure conditions to be jointly inspected by the successful vendor and the Owner and recorded prior to start of work. Repair any damage to chiller enclosure,walkways,etc.that result from replacement of the chiller and associated work; necessary repairs will be jointly inspected by the successful vendor and the Owner at the oompletion of the Installatiob. ' 11.Provide four(4)hours of owner training,within 30 days of Instaliatldh 12.Successful bidder will be required to obtain all necessery'permits(Mechatilcal;'electrical,etc.), scheduling inspections and payment of all associated fees 13.Successful bidder will be required to sign an Orange County contract(copy attached) 14.All work to be warranted for one(1)full year from date of start up 15. All compressors,motors,refrigerant,0eviees and controls to be warranted for five(5)years from date of , start up Alternate#1 Provide all labor and materials for factory required preventive maintenance,and corrective maintenance, including emergency service,for five(5)years,to Include; 1. Annual Inspection and condenser coil cleaning 2. quarterly operating Inspections 3. Logging and responding to chiller alarms and notifloationp. 4. Any required updates and adjustments to control software,, 6. Chiller barrel heater inspections 6. Written quarterly reports,including Information on all of the abovo Items,provided electronically to the ' owner Alternate#2 Following receipt of bids for the items Identified above,apd yari'fi Lion of the loyle�st reap{nalble,responsive j bid,Orange County shall provide a Letter of Intent and Purchase Order to the successful bidder for the above i work. From the time of issuance of the Letter of Intent until the successful bidder is able,to obtain and Install a new chiller per the above specifications,the successful bidder shall supply,set up and connect a portable chiller within twenty-four(24)hours of existing chiller failing,In order to ensure!the supply'of chilled water for the Whitted Center complex, please provide costs associated with providing the portable chiller i Provide details of any and all variances to the speclfications Above on a i separate sheet. I 04/17/2014 THU 13119 FAX 14006/007 April 21, 2014 Orange County Bid No. 1683 Alternate Two Temporary Chiller-, Proposal 1. As of today's date April 21, 2014, Carrier can supply the new chiller in seven weeks. This assumes that the notice to proceed and the required purchase order are issued no later than April 25, 2014. 2. The estimated installation would take place on June 14th and 15th 3. The existing chiller is operating at 33%of full capacity or 85-tons. 4. The breakdown of cost is as follows: a. Freight to site: $650.00 b, Freight on rental yard to load chiller and temporary hoses: $206.00 c, Start-up and temporary connection work: $1,880.00 d. Return freight: $650.00 e. Seven week rental price: $17,9$0,00 5. Total cost of rental chiller: $21,366.00 6. Carrier does not anticipate that the rental chiller would be necessary until the middle of May when the outdoor temperature exceeds 85 degrees; therefore the rental price could be reduoed by, $8,990.40 making the total rental cost $12,376.00. 7. Additionally, Carrier would work with your personnel to evaluate if making temporary repairs to the existing chiller in order to return an additional compressor to operation would provide adequate cooling until the new chiller arrives. If this cost is lower than the cost of the rental chiller those savings would be passed on to Orange County if that is desirable. Alternate Two Price: A. One month rental chiller: $92,376.00 S. Two month rental chiller. $97,880.00 .i 04/17/2014 THU 13:20 FAX 9007/007 JRi �1, E CCU �'.TY NO T1-4 CAROLINA Orange County Financial Services Department ADDENDUM#1 April 16, 2014 Bid 1683 Chiller Replacement-FOR ORANGE COUNTY N.C. To all Vendors: Modifications to bid documents for the above named Request for Bids are made as follows and shall be included in the proposed amount. 1. Please see attached General Conditions. Please note there are no bonds for this job 2. Liquidated damages shall be$1000 a day,one day minimum,if the unit is not fully operational at 8 am on Monday morning after the install has begun at 5pm on Friday All other terms and conditions shall remain the same By: David E. Cannell, Purchasing Agent; dcannell co.oran e.nc.us—(818)245-2651 YOU must acknowledge receipt of this(and all)addendum In the space provided on the form of proposal Company Name: Zhaz.dw- -56rAt/14e'1- By: ''a. I tCE�I4-'J,'W Date Received: (( , Zpf_4 P.O. Box 8181 200 South Cameron Street Hillsborough, North Carolina 27278 Telephones:Area Code 918 245-2651 Fax; 819 644-3324 Page I A�.�® DATE(MMIDDIYYYY) ` C? CERTIFICATE OF LIABILITY INSURANCE 04/22/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTERTHE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAME: MARSH USA INC. 20 CHURCH STREET PHONE _ FAX No): HARTFORD,CT 06103 -MAIL ADDRESS: INSURER[$)AFFORDING COVERAGE NAIC 8 INSURER A:Hartford Fire Insurance Company 19682 INSURED CARRIER CORPORATION INSURER B:Natlonel Union Fire Insurance Company of Pittsburgh,PA 19445 ONE CARRIER PLACE INSURER C:New Hampshire Insurance company 23841 FARMINGTON,CT 060344015 INSURER D: I INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:DH5WM583 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. j INSR ADDL BR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE POLICY NUMBER MM/DDIYYYY MM/DD/YYYY LIMITS A GENERAL LIABILITY 02CSET10004 04101/2014 04/01/2015 EACH OCCURRENCE $ 1,000,000 X COMMERCIAL GENERAL LIABILITY $2,000,000 general DAMAGE RENTED 300,000 a re ate per location/protect PREMISES Ea occurrence $ CLAIMS-MADE I OCCUR $10,000,000 policy MED EXP(Any one person) $ 10,000 general aggregate 1,000,000 PERSONAL&ADV INJURY $ GENERAL AGGREGATE It 2,000,000 f GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGO $ 2.000,000 POLICY PRO- LOC $ A AUTOMOBILE LIABILITY 020SET10000 O) 04/01/2014 04/0112015 COMBINED SING LIMI 02GSET10019 f HI) (Ea accident) 1,000,000 X ANY AUTO Hartford Underwriters Ins BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY Per accident $ AUTOS AUTOS ( ) HIRED AUTOS NON-OWNED PROPERTY DAMAGE $ AUTOS Per accident $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ I $ B WORKERS COMPENSATION CT WC(SIR2.5MM OEX COV 6636273 04/01/2014 04/01/2015 X WC STATU- OTH- C AND EMPLOYERS'LIABILITY Y/N CA-0198901481 FIL 901482 Llh ANY PROPRIETORIPARTNER/EXECUTIVE NJ-019901483 MULTI-019901484 E.L.EACH ACCIDENT $ 1,000,000 OFFICERIMEMBER EXCLUDED? F NIA MULTI-019901485 MA-019901486 (Mandatory in NH) MN-019901487 MULTI-019901488 E.L.DISEASE-EA EMPLOYEE $ 1,000,000 ' If es,describe under PA-019901489 MULTI-019901490 1,000,000 I DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ a $ $ $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space Is required) I I I CERTIFICATE HOLDER CANCELLATION SHOULD ANY OFTHE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, Orange County AUTHORIZED REPRESENTATIVE Hilllsbooro gh8 NC 27278 Page 1 of 1 ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD