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HomeMy WebLinkAbout2014-226 AMS - Warren-Hay Mechanical Contractors, Inc. for duct, heater & electrical controls for dehumidification of conference room at library $17,500 R� s NORTH CAROLINA CONSTRUCTION SERVICES AGREEMENT UNDER$50,000 ORANGE COUNTY THIS CONSTRUCTION AGREEMENT (hereinafter "Agreement"), is made and entered into this 5th day of May, 2014 by and between Orange County, North Carolina (hereinafter the "Owner") parry of the first part; and Warren Hay Mechanical contractors, Inc. (hereinafter the "Contractor"), party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the Owner hereby contracts for the construction services of the Contractor, and the Contractor agrees to provide the construction services to the Owner in accordance with the terms of this Agreement. 1. TERM Beginning and ending dates of contract: May 19, 2014 through June 30, 2014. The Project Commencement Date shall be May 5, 2014. 2. MAXIMUM AMOUNT PAYABLE Dollar Amount Not to Exceed: Seventeen Thousand Five Hundred Dollars ($17,500) 3. SERVICES Contractor agrees to provide the following construction services (the "Work"): West Campus Library: Supply and install duct heater and associated electrical and controls work to provide dehumidification for the conference room located within the Orange County Library at 137 West Margaret Lane, Hillsborough,NC 27278. (See attached e-mail to contractor dated April 10, 2014 - Orange County Asset Management Services Quotation Form submitted by contractor for job. Contractor shall not sub-contract all or any part of the construction services provided for in this Agreement without prior written approval of the Owner. Contractor shall be responsible for all errors or omissions, in the performance of the Agreement. Contractor shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to Owner. 4. PAYMENT Contractor shall submit an invoice for construction services provided. The invoice shall contain Contractor's name and federal tax identification number and shall be signed and dated by an officer of Contractor. It shall detail all construction services provided in payment requests. The Owner will make payments to Contractor within thirty (30) days after receipt of and approval of the invoice by the contracting department. In the event the amount stated on an invoice is disputed by Owner, then Owner may withhold payment of all or a portion of the amount stated on an invoice until the parties resolve the dispute. In addition, should Contractor fail to perform its duties under the terms of this Agreement, Owner may, without fault or penalty, withhold any payment associated with the Work to be performed until such time as said work is completed. Revised 9/13 1 5. RELATIONSHIP OF PARTIES Contractor is an independent Contractor of the Owner. Contractor represents that it has or will secure, at its own expense, all personnel required in performing the construction services under this Agreement. Such personnel shall not be employees of or have any contractual relationship with the Owner. All personnel engaged in work under this Agreement shall be fully qualified and shall be authorized or permitted under state and local law to perform such construction services. It is further agreed that Contractor will obey all State and Federal statutes, rules and regulations which are applicable to provisions of the construction services called for herein. Neither Contractor nor any employee of the Contractor shall be deemed an officer, employee or agent of the Owner. 6. TERMINATION This Agreement may be terminated by Contractor upon thirty(30) days'written notice to the Owner, and the Owner may terminate this Agreement upon thirty (30) days' written notice to Contractor. This or any other written notice shall be delivered via certified mail, return receipt requested to the parties at the addresses as shown on the signature page to this Agreement. 7. INSURANCE REQUIREMENTS Contractor shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by Owner's Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is incorporated herein by reference and may be viewed at t httn•//or srecountvnc sov/purchasinglcontracts.asa). If Owner's Risk Manager determines additional insurance coverage is required such additional insurance shall be designated here N/A if no additional insurance required mark N/A as being not applicable). Contractor shall not commence construction work until such insurance is in effect and certification thereof has been received by the Owner's Risk Manager. j 8. INDEMNIFICATION Contractor agrees to defend, indemnify,save and protect Owner and Owner's lender, if any, harmless from and against any and all claims,liens, liabilities, losses,damages,causes of action, and expenses (including court costs and reasonable attorney's fees related thereto)arising out of, in connection with, or resulting from any negligence, act or failure to act by the Contractor, the f Contractor's agents,assigns or employees related to the Work. It is the intent of this section to require Contractor to indemnify the Owner to the full extent permitted under North Carolina law. t 9. NON ASSIGNMENT Contractor shall not assign all or any part of this Agreement,including rights to payments,to any other party without the prior written consent of the Owner. 10.NON—APPROPRIATION Contractor acknowledges that Owner is a governmental entity, and the validity of this Agreement is based upon the availability of public handing under the authority of its statutory mandate. Revised 91B 2 In the event that public funds are unavailable and not appropriated for the performance of Owner's obligations under this Agreement, then this Agreement shall automatically expire without penalty to Owner immediately upon written notice to Contractor of the unavailability and non-appropriation of public funds. It is expressly agreed that Owner shall not activate this non- appropriation provision for its convenience or to circumvent the requirements of this Agreement, but only as an emergency fiscal measure during a substantial fiscal crisis. In the event of a change in the Owner's statutory authority, mandate and/or mandated functions, by state and/or federal legislative or regulatory action, which adversely affects Owner's authority to continue its obligations under this Agreement, then this Agreement shall automatically terminate without penalty to Owner upon written notice to Contractor of such limitation or change in Owner's legal authority. 11.E-VERIFY Pursuant to the terms of North Carolina General Statute 153A-449(b) no county may enter into a contract with a contractor unless the contractor and the contractor's subcontractors comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. Where , applicable,failure to maintain compliance with the requirements of Article 2 of Chapter 64 of the General Statutes constitutes Contractor's breach of this Agreement. By executing this Agreement Contractor affirms Contractor is in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. 12.ENTIRE AGREEMENT ' The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it, together with specifically referenced documents, constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified by a written amendment to this Agreement signed by the parties. Modifications may be evidenced by s telefacsimile signatures. Should any conflict arise in the terms of any documents referenced herein and this Agreement the terms of this Agreement shall be given priority and shall control f over all other such documents. Should a request for proposals and a proposal be referenced the 4 terms of the request for proposals shall have priority over the terms of the proposal. I 13. COMPLIANCE WITH LAW/GOVERNING LAW I Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and any action brought under this Agreement shall be brought in the General Court of Justice of the State of North Carolina in Orange County. Provider shall at all times remain in compliance with all applicable local,state,and federal laws,rules,and regulations including but not limited to all anti-discrimination laws. [SIGNATURE PAGE TO FOLLOW] 1 f Revised 9/13 3 IN WITNESS WHEREOF Orange County and the Contractor have signed this agreement, effective as of the day and date first above written. ORANG O CONTRACTOR 30r- V By By Co ty snag Warren-O#Uechanical Contractors,Inc. 200 S.Cameron St. P.O.Bo 18 P.O.Box 8181 Hillsborough,NC 27278 Hillsborough,NC 27278 919-732-4362 This ' ent has been approved as to technical content. fi C--C... Jeffrey ompson,Department Director This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. Office of the Chief Financial Officer This instrument has bee roved as to legal form and sufficiency. Office o e County Attorney { t I f F i i p F i i Revised 9/13 4 Nancy Finnell From: Wayne Fenton Sent: Wednesday,April 16,2014 2:38 PM To: Nancy Finneli Cc: Paul Sorrell;Jeff Thompson Subject: FW:Request for cost quotations-Orange County Library dehumidification Attachments: ORANGE COUNTY ASSET MANAGEMENT QUOTE FORM.pdf Nancy, Please prepare the necessary contract documents for the attached work at the Library. This will need to be paid from Buildings and Grounds—Building Repairs line item. Let me know if you require any additional information to proceed. Thanks, Wayne From: Ron Lapann [mailto:Ron.LauannOwarren-hay.coml Sent:Thursday,April 10, 2014 12:30 PM To:Wayne Fenton Subject: RE: Request for cost quotations-Orange County Library dehumidification i As requested sir,good luck thank you for the opportunity. Regards, Ron LaPann t WARREN - HAY Mechanical Contractors Inc. Heating and Air Conditioning P.O.Box 818•Hillsborough,NC 27278 919-9324362 Office 919-612-6850 Mobile www.warren-hay.com From: Wayne Fenton [ ailto:wfentont0orangecounhm.govl _ Sent: Wednesday,April 02, 2014 2:21 PM To:Wayne Fenton Cc: Wayne Fenton Subject: Request for cost quotations-Orange County Library dehumidification Please find attached a request for bids and specifications for supply and installation of a dehumidification system for the Orange County Library. A pre-bid meeting will be hold at the Library,Friday,April 4,2014 at 11:00 am. 1 Wayne Fenton Asset Management Services Assistant Director Orange County Government Box 8181 131 West Margaret Lane Third Floor Hillsborough,NC 27278 9 (919)245-26281,9 (919)644-3001 ® wfenton0oran=untvnc.gov t i F- 2 ORANGE COUNTY ASSET MANAGEMENT SERVICES QUOTATION FORM ORANGE COUNTY ASSET MANAGEMENT SERVICES REQUESTS YOUR COMPETITIVE QUOTATION FOR THE FOLLOWING: Mateibh- EIL bor; ®L=p Sum project:^per attached scope of work and aoy Issued addenda_ Building Name/Address Orange County Library, 137 West Margaret Lane, " Hillsborough,NC 27278 Date and Time for Pre-bid: Friday,April 4,2014,11:00 am. Other Information for Free parking Is available in the Eno River Parking Deck vendor(paring,etc.): located south of Library. Submit Quote to: Please submit quotation to:wfenton0orangecountvnc.00v Contact Number: 919-245-2625 Name Warren Hay Mechanical Contractors,Inc License Number.H1,H2,H3#7211;Electrical 9705SU Contact Number(s) 919-732-4362 E-Mail Address ronjapann nrarren-hay.com Lump sum cost proposal for the identified scope of ;17,500.00/Seventeen Thousand,Five Hundred dollars and work: Zero cents �, ® DATE(MM/DD/YYYY) A ° CERTIFICATE OF LIABILITY INSURANCE 11/23/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the pollcy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT CLIENT CONJACT CENTER FEDERATED MUTUAL INSURANCE COMPANY PHONE HOME OFFICE: P.O.BOX 328 A/C No Ext:888-333-4949 a/c No):507-446-4664 OWATONNA, MN 55060 E_IMDRESS:CLIENTCO ACTCENTE FED NS.CO INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:FEDERATED MUTUAL INSURANCE COMPANY 13935 p INSURED 346-500-2 INSURER B: i WARREN HAY MECHANICAL CONTRACTORS INC INSURER C: p, PO BOX 818 INSURER D: HILLSBOROUGH,NC 27278 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:60 REVISION NUMBER:0 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, r INSR TYPE OF INSURANCE DDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSR WVD MMIDDIYY / YY p GENERAL LIABILITY EACH OCCURRENCE ; DAMAGE T RENTED COMMERCIAL GENERAL LIABILITY P ac.".nce ❑ - MED EXP(Any one person) CLAIMS-MADE OCCUR PERSONAL A ADV INJURY 'I GENERAL AGGREGATE i GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMPIOP AGO _ POLICY JE T LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT don ANY AUTO BODILY INJURY(Per person) ALL OWNED SCHEDULED BODILY INJURY(Per eccldent) AUTOS AUTOS - NON-OWNED PROPERTY DAMAGE HIRED AUTOS AUTOS (Per accident) UMBRELLA LIAB OCCUR EACH OCCURRENCE EXCESS LIAB CLAIMS-MADE AGGREGATE C DED RETENTION WORKERS COMPENSATION X WC STATU- OTH- TORY LIMITS I ER AND EMPLOYERS'LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $500,000 A OFFICER/MEMBER EXCLUDED? NIA N 9076999 12/31/2013 12/31/2014 (Mandatory to NH) E.L.DISEASE-EA EMPLOYEE $500,000 If yes,describe under E.L DISEASE-POLICY LIMIT DESCRIPTION OF OPERATIONS below $500,000 F s i i i DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(Attach ACORD 101,Additional Remarks Schedule,If more space Is required) 3 09, i CERTIFICATE HOLDER CANCELLATION 346-500-2 60 0 ORANGE COUNTY PUBLIC WORKS SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE PO BOX 8181 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN HILLSBOROUGH,NC 27278-8181 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2010 ACORD CORPORATION.All rights reserved. ACORD 25(2010105) The ACORD name and logo are registered marks of ACORD