HomeMy WebLinkAboutAgenda - 05-20-2014 - 6b1
ORD- 2014 -023
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: May 20, 2014
Action Agenda
Item No. 6 -b
SUBJECT: Fiscal Year 2013 -14 Budget Amendment #8
DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y /N) No
Services
ATTACHMENT(S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Year -To -Date Budget
Summary
INFORMATION CONTACT:
Clarence Grier, (919) 245 -2453
PURPOSE: To approve budget ordinance amendments for fiscal year 2013 -14.
BACKGROUND:
Department on Aging
1. The Department on Aging has received notification of additional revenue, totaling $1,750,
to promote the Medicare Improvements for Patients and Providers Act (MIPPA). Staff will
use the funds to advertise the program, in print media. This budget amendment provides
for the receipt of these additional funds. (See Attachment 1, column 1)
2. Based on current year collections, the Department on Aging anticipates a revenue
increase of $10,000 in class fees, which will pay Wellness instructors and related class
expenses. This budget amendment provides for the receipt of these revenues (See
Attachment 1, column 2) and amends the current Senior Citizen Health Promotion Grant
Project Ordinance as follows:
Senior Citizen Health Promotion Wellness Grant ($10,000) - Project # 294303
Revenues for this groiect:
Appropriated for this oroiect:
Current
FY 2013 -14
FY 2013 -14
Amendment
FY 2013 -14
Revised
Senior Citizen Wellness Funds
$148,476
$10,000
$158,476
Total Project Funding
$148,476
$10,000
$158,476
Appropriated for this oroiect:
Current FY
2013 -14
FY 2013 -14
Amendment
FY 2013 -14
Revised
Senior Citizen Wellness Grant
$148,476
$10,000
$158,476
Total Costs
$148,476
$10,000
$158,476
Health Department
3. The Health Department has received additional funds for the Food and Lodging Program.
The receipt of $1,045 from the NC Division of Public Health is to ensure consistency and
quality of Food and Lodging permitting and inspection activities. These funds will be
used for food, lodging, and institution sanitation programs and activities, as required by
the State. (See Attachment 1, column 3)
Visitors Bureau Fund
4. Throughout FY 2013 -14, the Visitors Bureau has increased marketing initiatives for
conference groups and business travelers. These efforts were designed to meet mid-
week hotel vacancy goals (Sunday- Thursday) and help smaller events attract bigger
crowds, especially overnight visitors. Marketing activities have included the development
of Meeting Planner's guides, 4 marketing campaigns, increased advertising commitments
and production on 2 projects, initially slated for fall 2014. The 2015 Disability Guide and
a partnership with a Web -zine, called Chapel Hill Recorder.
To complete the above projects, the Visitors Bureau requests a $35,000 fund balance
appropriation for the services of Clean Design advertising agency. This budget
amendment provides for a fund balance appropriation of $35,000 from the Visitor's
Bureau Fund for the above stated purpose. After this fund balance appropriation, the
unassigned fund balance of the Visitors Bureau Fund will be $302,586. (See Attachment
1, column 4)
Solid Waste
5. At its January 23, 2014 meeting, the Board of County Commissioners approved the bid
award for a Hook -Lift Truck for the Sanitation division of the Solid Waste Department.
This budget amendment provides for a transfer from the General Fund fund balance of
$190,548 to the Solid Waste fund to cover the purchase of the Hook -Lift Truck. (See
Attachment 1, column 5)
Department of Social Services
6. The Department of Social Services (DSS) has received funding notification and deferred
prior -year revenue for the following programs:
• Toy Chest Drive — Public donations totaling $5,970, from December's Annual Toy
Chest Drive. Drive collections totaled $20,970, for FY 2013 -14.
• Foster Care — Public donations of $1,156 to support Foster Care program costs.
This budget amendment provides for the receipt of these funds and is budgeted in a
special Adoption Enhancement Fund, outside of the General Fund.
7. At its May 8, 2014 meeting, the Board of County Commissioners approved allocating the
remaining $150,000 from the Social Justice Reserve Fund to the Department of Social
Services (DSS) to be used to support child care for low- income families through June
2014. This budget amendment provides for this allocation from the Social Justice
Reserve Fund to DSS for this purpose. (See Attachment 1, column 6)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board approve budget ordinance
amendments for fiscal year 2013 -14.
Attachment 1. Orange County Proposed 2013 -14 Budget Amendment
The 2013 -14 Orange County Budget Ordinance is amended as follows:
Original Budget
Encumbrance
Carry
Forwards
Budget as
Amended
Bud et as
g
Amended
Through BOA #7
#1. Department on
Aging revenue
($1750) to promote
Medicare
Improvements for
Patients and
Providers Act.
#1. Department on
Aging revenue for
additional Wellness
Class fees
($10,000).
#3. Health
Department- Food
and Lodging
Program
#4. Visitors Bureau
Fund Balance
appopriation of
$35,000, for
advertising
services.
#5. Solid Waste-
Transfer of
appropriated fund
balance from the
General Fund to
the Solid Waste
Enterprise Fund for
the purchase of a
Sanitation hook -lift
truck
#6. DSS- BOCC
approved allocating
the remaining
$150,000 from the
Social Justice
Reserve Fund to
DSS to support
child care for low -
income families
through June 2014
Budget as
Amended
Through BOA #8
General Fund
Revenue
Property Taxes
$ 139,733,522
$
$ 139,733,522
$ 139,733,522
$
$
$
$
$
$
$ 139,733,522
Sales Taxes
$ 17,190,148
$
$ 17,190,148
$ 17,190,148
$
$
$
$
$
$
$ 17,190,148
License and Permits
$ 313,000
$
$ 313,000
$ 313,000
$
$
$
$
$
$
$ 313,000
Intergovernmental
$ 13,703,850
$
$ 13,703,850
$ 19,198,936
$ 1,750
$
$ 1,045
$
$
$
$ 19,201,731
Charges for Service
$ 9,654,843
$
$ 9,654,843
$ 9,715,484
$
$
$
$
$
$
$ 9,715,484
Investment Earnings
$ 105,000
$ 105,000
$ 105,000
$
$
$
$
$
$
$ 105,000
Miscellaneous
$ 796,718
$ 796,718
$ 847,051
$
$
$
$
$
$
$ 847,051
Transfers from Other Funds
$ 1,046,300
$ 1,046,300
$ 1,058,800
$
$
$
$
$
$
$ 1,058,800
Fund Balance
$ 5,190,118
$ 645,323
$ 5,835,441
$ 9,578,510
$ 190,548
$ 9,769,058
Total General Fund Revenues
$ 187,733,499
$ 645,323
$ 188,378,822
$ 197,740,451
$ 1,750
$
$ 1,045
$
$ 190,548
$
$ 197,933,794
Expenditures
Governing & Management
$ 15,981,211
$ 263,506
$ 16,244,717
$ 16,248,827
$ -
$ -
$ -
$ -
$ -
$ -
$ 16,248,827
General Services
$ 17,646,776
$ 71,471
$ 17,718,247
$ 17,718,247
$
$
$
$
$
$
$ 17,718,247
Community & Environment
$ 7,103,245
$ 65,048
$ 7,168,293
$ 7,259,661
$
$
$
$
$
$
$ 7,259,661
Child Support Enforcement
$ 955,441
$ 2,179
$ 957,620
$ 957,620
$ 957,620
Cooperative Extension
$ 397,826
$ 397,826
$ 374,162
$ 374,162
Department of Social Services
$ 17,020,419
$ 53,670
$ 17,074,089
$ 22,017,367
$ 150,000
$ 22,167,367
Department on Aging
$ 1,761,934
$ 16,305
$ 1,778,239
$ 1,962,599
$ 1,750
$ 1,964,349
Health
$ 7,773,246
$ 11,004
$ 7,784,250
$ 7,887,409
$ 1,045
$ 7,888,454
Housing, Human Rights & Comm Dev
$ 285,468
$ 285,468
$ 285,468
$ 285,468
OPC Area Program
$ 1,355,973
$ 1,355,973
$ 1,355,973
$ 1,355,973
Non Departmental
$ 1,908,806
$ 4,293
$ 1,913,099
$ 1,813,099
$ 150,000
$ 1,663,099
Human Services
$ 31,459,113
$ 87,451
$ 31,546,564
$ 36,653,697
$ 1,750
$ -
$ 1,045
$ -
$ -
$ -
$ 36,656,492
Public Safety
$ 21,445,378
$ 157,847
$ 21,603,225
$ 21,755,863
$ -
$ -
$ -
$ -
$ -
$ -
$ 21,755,863
Culture & Recreation
$ 2,495,908
$ -
$ 2,495,908
$ 2,508,660
$ -
$ -
$ -
$ -
$ -
$ -
$ 2,508,660
Education
$ 86,289,802
$ 86,289,802
$ 86,289,802
$
$
$
$
$
$
$ 86,289,802
Transfers Out
$ 5,312,066
$ 5,312,066
$ 9,305,694
$ 190,548
$ 9,496,242
Total General Fund Appropriation
$ 187,733,499
$ 645,323
$ 188,378,822
$ 197,740,451
$ 1,750
$
$ 1,045
$
$ 190,548
$
$ 197,933,794
Visitors Bureau Fund
Revenues
$
$ (0)
$ (0)
$ (0)
$
$
$
$
$
$
$ (0)
Occupancy Tax
$ 1,028,000
$ 1,028,000
$ 1,028,000
$ 1,028,000
Sales and Fees
$ 501
$ 501
$ 14,184
$ 14,184
Intergovernmental
$ 205,726
$ 205,726
$ 205,726
$ 205,726
Investment Earnings
$ 500
$ 500
$ 500
$ 500
Miscellaneous
$ -
$ -
$ -
$ -
Appropriated Fund Balance
$ 20,000
$ 1,600
$ 21,600
$ 21,600
$ 35,000
$ 56,600
Total Revenues
$ 1,254,727
$ 1,600
$ 1,256,327
$ 1,270,010
$ -
$ -
$ -
$ 35,000
$ -
$ -
$ 1,305,010
Expenditures
Community and Environment
$ 1,254,727
$ 1,600
$ 1,256,327
$ 1,270,010
$ 35,000
$ 1,305,010
Attachment 1. Orange County Proposed 2013 -14 Budget Amendment
The 2013 -14 Orange County Budget Ordinance is amended as follows:
Grant Project Fund
Revenues
Intergovernmental
$ 799,882
$ 799,882
$ 1,015,959
#5. Solid Waste-
#6. DSS- BOCC
$ 1,015,959
Charges for Services
$ 49,914
#1. Department on
$ 95,320
$ 10,000
Transfer of
approved allocating
$ 105,320
Transfer from General Fund
$ 37,863
Aging revenue
#1. Department on
$ 37,863
#4. Visitors Bureau
appropriated fund
the remaining
Encumbrance
$ 37,863
Bud et as
g
($1750) to promote
Aging revenue for
#3. Health
Fund Balance
balance from the
$150,000 from the
Budget as
Original Budget
Carry
Budget as
Amended
Medicare
additional Wellness
Department- Food
appopriation of
General Fund to
Social Justice
Amended
Amended
$
Appropriated Fund Balance
and Lodging
$35,000, for
the Solid Waste
Reserve Fund to
Forwards
Through BOA #7
Improvements for
Class fees
Program
advertising
Enterprise Fund for
DSS to support
Through BOA #8
$ -
$ 10,000
$ -
$ -
Patients and
($10,000).
$ 1,170,066
Expenditures
Providers Act.
services.
the purchase of a
child care for low -
$ -
Electric Vehicle Charging Stations
Sanitation hook -lift
income families
$ -
Governing and Management
$ -
truck
through June 2014
$ -
Grant Project Fund
Revenues
Intergovernmental
$ 799,882
$ 799,882
$ 1,015,959
$ 1,015,959
Charges for Services
$ 49,914
$ 49,914
$ 95,320
$ 10,000
$ 105,320
Transfer from General Fund
$ 37,863
$ 37,863
$ 37,863
$ 37,863
Miscellaneous
$
$
$
$
Transfer from Other Funds
$
$
$
$
Appropriated Fund Balance
$ -
$ 10,924
$ 10,924
$ 10,924
$ 10,924
Total Revenues
$ 887,659
$ 10,924
$ 898,583
$ 1,160,066
$ -
$ 10,000
$ -
$ -
$ -
$ -
$ 1,170,066
Expenditures
NCACC Employee Wellness Grant
$ -
$ -
$ -
Electric Vehicle Charging Stations
$ -
$ -
$ -
Governing and Management
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$
N FIDES Grant (M ulti -year)
$ -
$ -
$ -
$ -
NC Tomorrow CDBG (Multi -year)
$ -
$ -
$ -
$ -
Jordan Lake Watershed Nutrient Grant
$ -
$ -
$ -
Growing New Farmers Grant
$ -
$ -
$ -
Community and Environment
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
Child Care Health - Smart Start
$ 65,574
$ 65,574
$ 65,574
$ 65,574
Scattered Site Housing Grant
$ -
$ -
$ -
Carrboro Growing Healthy Kids Grant
$ -
$ -
$ -
Healthy Carolinians
$ -
$ -
$ -
Health & Wellness Trust Grant
$ -
$ -
$ -
Senior Citizen Health
Promotion(Wellness)
$ 96,863
$ 6,207
$ 103,070
$ 148,476
$ 10,000
$ 158,476
Dental Health - Smart Start
$ -
$ -
$ -
Intensive Home Visiting
$ -
$ -
$ -
Human Rights & Relations HUD Grant
$ 272,063
$ 272,063
$ 453,140
$ 453,140
Senior Citizen Health Promotion (Multi -Yr)
$ -
$ -
$ -
SeniorNet Program (Multi -Year)
$ -
$ -
$ -
Enhanced Child Services Coord -SS
$ -
$ -
$ -
Diabetes Education Program (Multi -Year)
$ -
$ -
$ -
Specialty Crops Grant
$ -
$ -
$ -
Local Food Initiatives Grant
$ -
$ -
$ -
Reducing Health Disparities Grant (Mu
$ 83,574
$ 83,574
$ 83,574
$ 83,574
Emergency Solutions Grant- DSS (Multi
-Yr)
$ 4,716
$ 4,716
$ 4,716
$ 4,716
FY2009 Recovery Act HPRP
$ -
$ -
$ -
Community Response Program - DSS
$ 67,774
$ 67,774
$ 67,774
$ 67,774
Building Futures Program - DSS (Multi
$ 301,811
$ 301,811
$ 301,811
$ 301,811
Human Services
$ 887,659
$ 10,924
$ 898,583
$ 1 125 066
$ -
$ 10,000
$ -
$ -
$ -
$ -
$ 1,135,066
Hazard Mitigation Generator Project
$ -
$ -
$ -
Buffer Zone Protection Program
$ -
$ -
$ -
800 MHz Communications Transition
$ -
$ -
$ -
Secure Our Schools - OCS Grant
$ -
$ -
$ -
Citizen Corps Council Grant
$ -
$ -
$ -
COPS 2008 Technology Program
$ -
$ -
$ -
COPS 2009 Technology Program
$ -
$ -
$ -
EM Performance Grant
$ -
$ 35,000
$ 35,000
2010 Homeland Security Grant- ES
$ -
$ -
$ -
2011 Homeland Security Grant- ES
$ -
$ -
$ -
Justice Assistance Act (JAG) Program
! $ -
$ -
FEMA Assistance to Firefighters Grant
$ -
$ -
$ -
Public Safety
$ -
$ -
$ -
$ 35,000
$ -
$ -
$ -
$ -
$ -
$ -
$ 35,000
Total Expenditures
$ 887,659
$ 10,924
$ 898,583
$ 1,160,066
$ -
$ 10,000
$ -
$ -
$ -
$ -
$ 1,170,066
Attachment 2
Year -To -Date Budget Summary
Fiscal Year 2013 -14
General Fund Budget Summary
Original General Fund Budget
$187,733,499
Additional Revenue Received Through
82.700
Budget Amendment #8 (May 20, 2014)
Grant Funds
$189,157
Non Grant Funds
$5,432,198
General Fund - Fund Balance for Anticipated
Appropriations (i.e. Encumbrances)
$645,323
General Fund - Fund Balance Appropriated to
Cover Anticipated and Unanticipated
Expenditures
$3,933,617
Total Amended General Fund Budget
$197,933,794
Dollar Change in 2013 -14 Approved General
Fund Budget
$10,200,295
% Change in 2013 -14 Approved General Fund
Budget
5.43%
Authorized Full Time Equivalent Positions
Original Approved General Fund Full Time
Equivalent Positions
826.550
Original Approved Other Funds Full Time
Equivalent Positions
82.700
Position Reductions during Mid -Year
Additional Positions Approved Mid -Year
6.300
Total Approved Full- Time - Equivalent
Positions for Fiscal Year 2013 -14
915.550
$42,000 to cover co-
location costs with 5 Fire
Departments; $25,100 to
cover .50 FTE position
costs in Emergency
Services; $148,439 to
cover loss of Federal
Sequestration funds in the
Section 8 Housing and
HOME Programs (BOA #2);
$10,000 to provide UNRBA
funds for Best
Management Practices
project (BOA #2-
A);$382,000 to purchase 3
properties adjacent to
Sportsplex (BOA #2 -C);
$3,000,000 to fund current
fiscal year's contribution to
the OPEB Trust Fund (BOA
#4); $77,400 related to
OWASA's Concept Plan for
86 parcels in the Historic
Rogers Road Neighborhood
(BOA #5 -B); $58,130 to
purchase 2 Sheriff patrol
vehicles (BOA #7);
$190,548 transfer to Solid
Waste for purchase of
hook -lift truck