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HomeMy WebLinkAbout2014-171 Housing - CHICLE for Assessment Test Oral Scripts $990 Please return this copy to the Clerk to the Board's ' Wifuf/office for pE rmanent agenda file. y [Departmental Use Only] TITLE CHICLE-SCRIPTS FY 2013-2014 ORANGE COUNTY CONTRACT UNDER$1,000.00 NORTH CAROLINA THIS AGREEMENT, made and entered into this 31 st day of March, 2014, ("Effective Date") by and between Orange County, North Carolina, a body politic and corporate organized under the laws of the State of North Carolina, (the "County"), party of the first part; and CHICLE Language Institute (the "Provider"),party of the second part; WITNESSETH: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the following services to the County in accordance with the terms of this Agreement,time being of the essence: The services and/or materials and/or construction (hereinafter referred to collectively as"Services") to be furnished under this Agreement are as follows: In accordance with the attached letter dated March 26, 2014. The term of this agreement rendered shall be from 04/01/2014 to 06/01/2014. Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities,mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not sub-contract any of the services to be provided in this Agreement, nor shall Provider assign any right or responsibility granted or required by this Agreement,without the prior written approval of the County. SPECIFIC TERMS 1. Payment: The County agrees to pay at the rates specified for Services satisfactorily performed in accord with this Agreement. The amount to be paid by the County shall not exceed Nine hundred ninety dollars and no cents, ($990.00). Payment shall be made within thirty (30) days of an invoice properly submitted to County. Should Provider fail to perform its duties under the terms of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. 2. Non—waiver: Failure by County at any time to require the performance by Provider of any of the provisions hereof shall in no way waive or affect the County's right hereunder to enforce the same,nor shall any waiver by the County of any breach be held to be a waiver of any succeeding breach or a waiver of this Non-Waiver Clause. 3. Independent Contractor: The Provider shall operate as an independent Provider, and the County shall not be responsible for any of the Provider's acts or omissions. The Provider shall not be treated as an employee with respect to the Services performed hereunder for federal or state tax, unemployment or workers' compensation purposes. The Provider understands that neither federal, nor state, nor payroll tax of any kind shall be withheld or paid by the County on behalf of the Provider or the employees of the Provider. 4. Insurance: Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers' Compensation Insurance, and any additional insurance as may be required by Owner's Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is Last modified 9/13 1 incorporated herein by reference and may be viewed at http://oran eg countvnc. og_v/purchasing/contracts.asp). If Owner's Risk Manager determines additional insurance coverage is required such additional insurance shall be designated here N/A (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the Owner's Risk Manager. 5. Indemnity: The Provider agrees to defend, indemnify, and hold harmless Orange County from all losses, liabilities, claims, demands, suits, costs, damages or expenses (including reasonable attorney's fees) arising from bodily injury, including death, to any person or persons or damage to or destruction of any property caused in whole or in part by any negligent or intentional act or omission on the part of the Provider in carrying out Provider's duties and obligations related to the Services to be provided in this Agreement. 6. Termination: This Agreement may be terminated at any time by mutual written agreement of the parties or by the County upon written notice to the Provider. 7. Entire Agreement: The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified in writing and signed by the parties. Modifications may be evidenced by telefacsimile signature. 8. Governing Law-aw: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be initiated in the General Court of Justice of North Carolina seated in Orange County,North Carolina. 9. E-Verify: Pursuant to the terms of North Carolina General Statute 153A-449(b) no county may enter into a contract with a contractor unless the contractor and the contractor's subcontractors comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. Where applicable, failure to maintain compliance with the requirements of Article 2 of Chapter 64 of the General Statutes constitutes Provider's breach of this Agreement. By executing this Agreement Provider affirms Provider is in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. 10. Non Appropriation: Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate.In the event that public funds are unavailable and not appropriated for the performance of County's obligations under this Agreement,then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability and non-appropriation of public funds. [SIGNATURE PAGE TO FOLLOW] Last modified 9/13 2 IN WITNESS WHEREOF,Orange County and the Provider have signed this Agreement, effective as of the day first written above. ORANG COUNTY PROVIDER B By: epartmen it for Title: -S�>� � 200 S. Cameron St. Perla Saitz P.O. Box 8181 Spanish Program and Translation Director Hillsborough,NC 27278 This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Contr Act. Office of the Chief Financial Officer This it s ment has been approved as to form and legal sufficiency. Office o the Coun y Attorney Last modified 9/13 3 J _ CHICLE INSTITUTE .sa a +rise , Translation , Int perm cervices 101 East Weaver Street P floor, Suite G1 Carrboro, NC 27510 www.chi-cle.com - 19-933-0398 • chicleCchi-cte.com Marlyn Valeiko LEP Specialist mvaleiko@orangecountync.gov March 26,2014 If approved by Orange County,CHICLE will develop Oral scripts that relate to real-life situations that an employee will encounter, they will include regional , expressions and slang.Both speaking and listening comprehension will be measured through these simulated interviews. The scenarios will include: • 2 Health scenarios(related to maternal,child,'immunizations, well-child or check-up appointments) • 1 Dental • 2 Social services (CPS and home visit) • 1 Generic Each of the instruments will be designed with scoring in mind, a scoring form will be developed to allow the assessor to assign a numerical score for each part. These scores will then be grouped and classified based on the agreed standard. Each scenario will include: • an English questionnaire • a script in Spanish that the assessor will use to simulate the client's responses • scoring form with answer key. These scenarios will be used as follows: During the assessment,the person being screened is first to introduce him or herself and make the client comfortable. She or he then asks each question in Spanish and writes down,in either English or Spanish,the responses given by the screener.However the copy that is given to the screener for scoring must be in English.The person will have time at the end of the interview to rewrite the important information on a clean copy of the form if s/he wants.The screener can be asked to speak more slowly or to repeat if necessary. The idea here is to simulate the beginning of an actual encounter. Language instruction 0 Occupation-specific Spanish * Group and private classes Translations+ Interpreting 0 Cultural training * Cultural events 11�laf LAUGMAIG.E INSTITUTE ri�.uage Closed "�`rans� t on and I�► r rr ti. ervices 101 East Weaver Street 3�d floor, Suite G1 Carrboro, NC 27510 www.chi-cLe.com • 19-933-0398 • chicle@chi-cle.com Listening comprehension is evaluated sometime after the screening using the form on which the person being screened wrote down the screener's responses to the questions. The screener will use the scoring sheet that contains the critical information,in English,that should be captured.It also has the necessary scoring information. All developed materials will be reviewed with Orange County staff to ensure their relevance to the actual work situations. Estimated Total Document cost per scenario 6 Scenarios(each scenario includes: @ $150 per $900 English questionnaire, script for scenario) assessor, scoring sheet and answer key) All scenarios will be completed by Friday 4/11. This is only an estimate and the actual cost may vary up to 10%. 7a� S�L �tD Perla Saitz Spanish Program and Translation Director I Language instruction ♦ Occupation-specific Spanish ♦ Group and private classes Translations♦ Interpreting♦ Cultural training i Cultural events CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) �` 04/07/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S).AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must be endorsed.If SUBROGATION is WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT E: NA INSURANCE SOLUTIONS INC aCNNo,Ext: 888 661-3938 A/C,No): 888 872-8921 1428 A AVERSBORO ROAD E-MAIL GARNER,NC 27529 D RESS:Service.centor@travelers.co (888)661-3938 PRODUCER , 1555EA078 XV231 700 INSURER(S)AFFORDING COVERAGE NAIC# INSURED INSURER A:THE TRAVELERS INDEMNITY COMPANY OF CONNECTICUT CHAPEL HILL INSTITUTE OF CULTURAL INSURER B: AND LANGUAGE EDUCATION,LLC INSURERC: 101 EAST WEAVER STREET INSURER D: 3RD FLOOR SUITE G-1 INSURER E: CARRBORO, NC 27510 INSURER F: COVERAGES CERTIFICATE NUMBER: 528867107431790 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NSR ADDL SUBR POLICYEFF POLICY EXP LTR TYPE OF INSURANCE INSR POLICY NUMBER MM/DD/YYYY MM/DDIYYYY LIMITS A GENERAL LIABIITY 660-817X1471-14 01/01/2014 01/01/2015 EACH OCCURRENCE $1,00.000 X COMMERCIAL GENERAL LIABILITY DAMAG TO NT $ ED 100,000 PREMISES a occurrence) CLAIMS-MADE OCCUR MED EXP(Any one erson $5,000 PERSONAL&ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/ P AGG $2,000,000 PRO- $ X POLICY JECT LOC AUTOMOBILE LIABILITY (Ea accident)S INGLE LIMIT $ ANY AUTO BODILY INJURY(Per person) $ ALL OWNED AUTOS BODILY INJURY(Per accident) $ SCHEDULED AUTOS PROPERTY DAMAGE HIRED AUTOS (Per accident) $ NON-OWNED AUTOS $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION NIA UB-9113A412-14 01/01/2014 01101/2015 X TORYLIIMITB CER A AND EMPLOYERS'LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ E.L.EACH ACCIDENT $500,000 OFFICER/MEMBER EXCLUDED? E.L.DISEASE-EA EMPLOYEE $500,000 (Mandatory in NH) If yes,describe under SPECIAL PROVISIONS below E.L.DISEASE-POLICY LIMIT 1$500,00 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space is required) CERTIFICATE HOLDER CANCELLATION ORANGE COUNTY GOVERNMENT SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE PO BOX 8181 EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE HILLSBORO,NC 27278 WITH THE POLICY PROVISIONS.�]� {�/ AUTHORIZED REPRESENTATIVE (I/� I � • ��Y, ©1988-2009 ACORD CORPORATION.All rights reserved. ACORD 25 (2009/09) The ACORD name and logo are registered marks of ACORD