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Home My WebLink AboutORD-2014-019 Application for NC Educational Lottery Proceeds for Orange County SchoolsAPPLICATION PUBLIC SCHOOL BUILDING CAPITAL FUND NORTH CAROLINA EDUCATION LOTTERY County: Orange County LEA: Orange County Schools Address: P.O. Box 8181 Hillsborough, NC Project Title: FY 2013 -14 Debt Service (G.O. Bonds) Location: Type of Facility: Approved: Date: Contact Person: Clarence Grier Title: Phone: Assistant County Mgr /CFO (919) 245 -2453 North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North Carolina State Lottery Fund be transferred to the Public School Building Capital Fund in accordance with G.S. 115C- 546.2. Further, G.S. 115C -546.2 (d) has been amended to include the following: (3) No county shall have to provide matching funds... (4) A county may use monies in this Fund to pay for school construction projects in local school administrative units and to retire indebtedness incurred for school construction projects. (5) A county may not use monies in this Fund to pay for school technology needs. As used in this section, "Public School Buildings" shall include only facilities for individual schools that are used for instructional and related purposes, and does not include central administration, maintenance, or other facilities. Applications must be submitted within one year following the date of final payment to the Contractor or Vendor. Short description of Construction Project: Debt Service associated with G.O. Bonds issued Fall 2005 for Orange County Schools Gravelly Hill Middle School Estimated Costs: Purchase of Land $ Planning and Design Services New Construction Additions / Renovations Repair Debt Payment / Bond Payment TOTAL Estimated Project Beginning Date: July 2013 465,468.00 $ 465,468.00 Est. Project Completion Date: June 2014 We, the undersigned, agree to submit a statement of state monies expended for this project within 60 days following completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project, and request release of $ 465,468.00 from the Public School Building Capital Fund (Lottery Distribution We certify that the project herein described is within the parameters Df-�B . 115C -54k (Sign re — Ch �I'A– unt Commissioners) (Date) J 2 A-L .1 – / ,-, -- J .(Signature — Chalr, and E )ation) (Date) Form Date: July 01, 2011 ORD- 2014 -019 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 8, 2014 Action Agenda Item No. 6-e SUBJECT: Application for North Carolina Education Lottery Proceeds for Orange County Schools (OCS) and Contingent Approval of Budget Amendment #7 -A Related to OCS Capital Project Ordinances DEPARTMENT: Financial Services PUBLIC HEARING: (YIN) No ATTACHMENT(S): Attachment 1. Orange County Schools -- Lottery Proceeds Application INFORMATION CONTACT: Clarence Grier, (919) 245 -2453 PURPOSE: To approve an application to the North Carolina Department of Public Instruction (NCDPI) to release funds from the NC Education Lottery account related to FY 2013 -14 debt service payments for Orange County Schools, and to approve Budget Amendment #7 -A (amended School Capital Project Ordinances), contingent on the State's approval of the application. BACKGROUND: Both School Systems have previously presented approved resolutions from their respective Boards requesting that the County modify its Capital Funding Policy by applying accumulated lottery funds for debt service payments, and permitting current year withdrawals immediately after the State's quarterly lottery fund allocations. This expedites both the application process and the receipt of funds for the school systems. Currently, the accumulated available lottery funds for Orange County Schools (OCS) is $465,468. The attached application requests the State to release these lottery funds to cover debt service for the Orange County School system. Budget Amendment #7 -A provides for the receipt of the Lottery Funds, contingent on State approval of the application, and substitutes the amount of Lottery Funds approved for debt service as additional Pay -As- You -Go (PAYG) funds for FY 2013 -14 for OCS capital needs and projects, and amends the budgets for the following OCS capital projects: P Orange County Schools ($465,468): Roofing Projects ($279,000) — Project # 51010 Revenues for this project: Appropriated for this proiect: Current FY 2013 -14 FY 2013 -14 Amendment FY 2013 -14 Revised From General Fund PAYG $125,000 $279,000 $404,000 Qualified School Construction Bonds $1,600,000 $0 $1,600,000 Total Project Funding $1,725,000 1 $279,0001 $2,004,000 Appropriated for this proiect: Classroom /Building Improvements ($36,468) — Project # 51025 Revenues for this project: Current FY 2013 -14 FY 2013 -14 Amendment FY 2013 -14 Revised Roofing $1,725,000 $279,000 $2,004,000 Total Costs $1,725,000 $279,000 $2,004,000 Classroom /Building Improvements ($36,468) — Project # 51025 Revenues for this project: Appropriated for this proiect: Current FY 2013 -14 FY 2013 -14 Amendment FY 2013 -14 Revised From General Fund PAYG $479,134 $36,468 $515,602 Qualified School Construction Bonds $2,946,819 $0 $2,946,819 Total Project Funding $3,425,953 $36,468 1 $3,462,421 Appropriated for this proiect: Window Replacements ($70,000) — Project # 51026 Revenues for this Droiect: Current FY 2013 -14 FY 2013 -14 Amendment FY 2013 -14 Revised Construction $3,425,953 $36,468 $3,462,421 Total Costs $3,426,963 $36,468 $3,462,421 Window Replacements ($70,000) — Project # 51026 Revenues for this Droiect: Annronriated for this oroiect: - -- -- - - - - - - -- - -- Current FY 2013 -14 FY 2013 -14 Amendment FY 2013 -14 Revised From General Fund PAYG $290,000 $70,000 $360,000 Total Project Funding $290,000 $70,000 $360,000 Annronriated for this oroiect: - -- -- - - - - - - -- - -- Current FY 2013 -14 FY 2013 -14 Amendment FY 2013 -14 Revised Construction $290,000 $70,000 $360,000 Total Costs $290,000 $70,000 $360,000 t Energy Efficiency /Lighting Improvements ($80,000) — Project # 51028 Revenues for this proiect: Appropriated for this oroiect: Current FY 2013 -14 FY 2013 -14 Amendment FY 2013 -14 Revised From General Fund PAYG $27,785 $80,000 $107,785 Total Project Funding $27,785 $80,000 $107,785 Appropriated for this oroiect: FINANCIAL IMPACT: The total Lottery Fund amounts requested from the State for Orange County Schools is $465,468. RECOMMENDATION(S): The Manager recommends the Board approve, and authorize the Chair to sign, the application for NC Education Lottery Proceeds; and approve Budget Amendment #7 -A receiving the Lottery Funds and the amended OCS Capital Project Ordinances, contingent on the State's approval of the application. Current FY 2013 -14 FY 2013 -14 Amendment FY 2013 -14 Revised Construction $27,785 $80,000 $107,785 Total Costs $27,785 $80,000 $107,785 FINANCIAL IMPACT: The total Lottery Fund amounts requested from the State for Orange County Schools is $465,468. RECOMMENDATION(S): The Manager recommends the Board approve, and authorize the Chair to sign, the application for NC Education Lottery Proceeds; and approve Budget Amendment #7 -A receiving the Lottery Funds and the amended OCS Capital Project Ordinances, contingent on the State's approval of the application.