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Home My WebLink AboutORD-2014-018 Fiscal Year 2013-14 Budget Amendment #7ORD- 2014 -018 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 15, 2014 Action Agenda Item No. 6 -b SUBJECT: Fiscal Year 2013 -14 Budget Amendment #7 DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y /N) No Services ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year -To -Date Budget Summary INFORMATION CONTACT: Clarence Grier, (919) 245 -2453 1 PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2013- 14. BACKGROUND: Department of Social Services 1. The Department of Social Services has received additional revenues for the following programs: • Child Day Care — receipt of a fourth quarter payment of $324,639 to provide childcare services and subsidies to low- income families. • Smart Start Enhancement Program — receipt of a fourth quarter payment of $185,000 for Smart Start Subsidized Child Care program administration. The department will pay program funds directly to childcare providers. • Low Income Energy Administration: Receipt of additional State funds, totaling $3,435, which will replace broken chairs, throughout the agency. • Crisis Intervention — receipt of $17,217 in State Allocations to pay for crisis - related heating needs for Orange County residents. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 1) Animal Services Department 2. Donated funds of $1,200 have been earmarked for Animal Services' use through the Community Giving Fund. Animal Services will use these, funds for advertising. This E budget amendment provides for the receipt of these Community Giving funds. (See Attachment 1, column 2) Department on Aging 3. The Orange County Adult Care Home Community Advisory Committee is donating $3,000 to bring music to low- income persons with dementia living, in Orange County. Donations will purchase music players for residents and facility staff to use the music resources. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 3) Sheriff Department 4. The Sheriff Department has requested to purchase two (2) patrol vehicles $58,130 out of received drug funds, which currently resides in a balance sheet account within the general ledger system. This budget amendment provides for a fund balance appropriation of $58,130 from the General Fund for the transfer of these funds from the drug fund account to the Sheriff's departmental recurring capital account for the purchase of these vehicles. (See Attachment 1, column 4) Emergency Services 5. The Orange County Emergency Services Department has received grant funds of $35,000 from the N.C. Department of Crime Control and Public Safety related to the 2013 Emergency Management Performance Grant award. The department plans to use these funds to assist in maintaining the comprehensive Emergency Management Program. This budget amendment provides for the receipt of these grant funds, and amends the following grant project ordinance: (See Attachment 1, column 5) Emergency Management Performance Grant ($35,000) - Project # 71049 Revenues for this oroiect: Annrnnriated for this nroiect- - - - - - - - - --- - -- - - - -- -- - - - -- Current FY 2013 -14 FY 2013 -14 Amendment FY 2013 -14 Revised EM Performance Grant funds $64,636 $35,000 $99,636 Total Project Funding $64,636 $35,000 $99,636 Annrnnriated for this nroiect- - - - - - - - - --- - -- - - - -- -- - - - -- Current FY 2013 -14 FY 2013 -14 Amendment FY 2013 -14 Revised EM Performance Grant $64,636 $35,000 $99,636 Total Costs $64,636 $35,000 $99,636 3 Library 6. The Orange County Library has received donations totaling $1,250. A $500 donation from The Triangle Community Foundation will fund literacy supplies; a $750 donation from the Carrboro Friends of the Library will purchase support supplies for the Southern Branch Library development. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 6) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board approve budget and grant project ordinance amendments for fiscal year 2013 -14. Attachment 1. Orange County Proposed 2013 -14 Budget Amendment The 2013 -14 Orange County Budget Ordinance is amended as follows: 1. Social Services revenue for Day #3 Department on #4 Fund Balance c #5 Receipt of 2013 96 Donations totalling $1,250 Care ($324,639), #2 Animal Services Aging donations Appropriation Emergency from the Triangle Encumbrance Budget as Budget g Smart Subsidies ($185,000), receipt of Community Giving ($3,000) to provide $58,130 from the General Fund to Management Performance Grant Community Budget as Original Budget Carry Forwards Amended Amended Through 80A t6 Administration tion funds of $1,200 to music prayers to low income the SheriRs Office funds of $35,000 by Fourndation and Amended ($3,436) and Crisis be used for - for the purchase of Emergency Canboro Friends of Throu h BOA W Intervention advertising persons living with tvro (2) patrol v ces Services the Library for assistance dementia. vehicles Department departmental ($17,217). supplies. General Fund Revenue Property Taxes $ 138,733 522 $ $ 139,733 522 $ 139,733,522 $ $ $ $ $ $ S 139 733,522 Saks Taxes $ 17,190,148 S $ 17,190 148 3 17180,148 $ $ $ $ $ $ $ 17,190,148 License and Permits $ 313,000 $ $ 313,000 $ 313,000 $ $ $ $ $ $ $ 313,000 Intergovernmental $ 13,703,960 $ $ 13,703,850 $ 18,668 844 $ 530,292 $ $ $ $ $ $ 19198,936 Charges for Service $ 9,654,843 $ $ 9,654,843 $ 8,715484 $ $ $ S $ $ $ 9715,484 Investment Earnings $ 105,000 $ 105,000 $ 105,000 $ $ i $ $ $ 105 000 Miscellaneous $ 796,718 $ 796,718 $ 841,601 $ 1,200 $ 3,000 $ $ $ 1,250 847051 Transfers from Other Funds S 1,048 300 S 1,046,300 $ 1,058,900 $ $ $ $ $ $ 058 800 Fund Balance $ 5,180,116 $ 645323 $ 5,836441 $ 9,520,380 $ - $ - $ - $ 58,130 578510 Total General tuna Revenues S 187,733,499 $ 845,323 4 188,378822 $ 197,146,579 $ 530,292 $ 1,200 $ 3,000 $ 58,130 $ S 1,250 740461 R$1 Expenditures Governing & Management $ 15,981,211 $ 263,506 $ 16,244,717 $ 16,247,627 $ $ 1,200 $ - $ $ S 48,827 General Services 17,646 776 $ 71,471 17,718,247 5 17,718,247 $ $ S $ $ $ 17,718,247 Community & Environment $ 7,103,245 $ 65,048 $ 7,168,293 $ 7,259,661 $ - $ S - S $ $ $ 7,259 661 Human Services $ 31,458,113 $ 07,451 $ 31,646,584 $ 3%120,405 $ 530,292 S - S 3,000 $ $ $ 3 36,653,697 Public Safety $ 21,445,378 $ 157,847 S 21,603,225 $ 21,697,733 $ - $ S $ 58,130 $ S $ 21,755,883 culture & Recreation $ 2,495,908 $ $ 2,495,908 $ 2,507410 S - $ $ $ $ $ 1,250 $ 2,508,660 Education $ 86,289,802 3 86,289,802 $ 86,269,802 111 i S S 3 86,269,802 Transfers Out $ 5,312,086 $ 5,312,066 $ 9,305,694 $ 9,305,664 Total General FundAiaproprlation $ 187,733,499 $ 645,323 $ 188,378,822 $ 197,146,579 1 $ 530,292 $ 1,2001$ 3,000 $ 58,130 $ $ 1,250 $ 197,740,451 $ W S (o) $ (0) $ (0) $ - S S $ W S S S (0) Attachment 1. Orange County Proposed 2013 -14 Budget Amendment The 2013 -14 Orange County Budget Ordinance is amended as follows: Grant Project Fund Revenue. Intergovernmental $ 799,882 S 799,882 1. Social Services #6 Donations S 1,015,959 Charges for Services $ 49,914 revenue for Day $ 95,320 #3 Department on #4 Fund Balance #5 Receipt of 2013 totalling $ 95,320 Transfer from General Fund $ 37,863 Care ($324,639), #2 Animal Services Aging do Aging dortatiore Appropriation of Emergency Triangle from the Triangle Encumbrance $ 37,863 Budget as Smart Subsidies receipt of provide ($3,000) to prov from the Management Community Budget as Original Budget Carry Budget as Amended ($185,000), LIEAP Community Giving music players to General Fund to Performance Grant Fourndation and Amended Forwards Amended Through BOA #8 Administration funds of $1,200 to low- Income the the Sheriffs Office funds of $35,000 by Friends of Through BOA #1 ($3,436) and Crisis be used for persons living with for the purchase of Emergency Li the Library for $ 1,125,086 $ $ $ $ Intervention advertising dementia. two (2) patrol Services departmental assistance vehicles Department supplies. ($17,217). Electric Vehicle Charging Stations S $ Grant Project Fund Revenue. Intergovernmental $ 799,882 S 799,882 $ 980,959 $ 35,000 S 1,015,959 Charges for Services $ 49,914 $ 49,914 $ 95,320 $ 95,320 Transfer from General Fund $ 37,863 i 37,863 $ 37,1111163 $ 37,863 Miscellaneous S S $ $ Transfer from Other Funds S S $ $ A ro fated Fund Balance i $ 10,924 $ 10,924 $ 10,924 S 10,F2-4 ota verwes S 887,659 $ 10,924 $ 898,583 $ 1,125,086 $ $ $ $ $ 35,000 S $ 1180,066 Expenditures NCACC Employee Wellness Grant $ $ $ Electric Vehicle Charging Stations S $ $ Governl and Management i S $ $ $ S NPDES Grant MultF ar $ - S $ $ NC Tomorrow CDBG (Multi-year) S - $ $ $ Jordan Lake Watershed Nutrient Grant S $ $ Growl New Farmers Grant S $ i Commun and Environment - $ - $ $ $ S $ $ $ S Chill Care Health - Smart Start $ 65,574 $ 65,574 $ 65,574 S 65,574 Scattered Site Housing Grant $ $ $ Carrboro Growl Healthy Kids Grant $ $ S Healthy Carolinians $ - $ $ Health& Wellness Trust Grant $ $ $ Senior Citizen Health Promotiorr(Well $ 96,863 $ 6,207 S 103,070 $ 103,070 $ 103,070 Dental Health - Smart Start S $ $ Intensive Home Visiting $ $ $ Human Rights & Relations HUD Grant $ 272,063 $ 272,063 $ 453,140 $ 453,140 Senior Citizen Health Promotion (MU I�Yr $ S 45,408 $ 45,406 SeniorNet Program (Multi-Year) $ $ $ Enhanced Chili Services Coord -SS $ $ $ Diabetes Education Program (Mult FYeer $ $ $ S is Crops Grant $ $ $ Local Food Initiatives Grant $ $ S Reducing Health Disparities Grant (M $ 83,574 $ 83,574 S 83,574 $ 83,574 Emergency Solutions Grant- DSS(Mulli -Yr) $ 4,716 $ 4,716 S 4,716 $ 4,716 FY2009Recove ActHPRP $ S $ Community Response Program - DSS $ 67,774 $ 67,774 $ 67,774 $ 67,774 Building Futures Program - DSS (Mutt" $ 301,811 $ 301,811 $ 301,811 $ 301,811 Human Services 897,659 $ 10,924 696 589 $ 1,125.06 $ - S - $ - $ - $ - $ 1,125,066 Hazard Mitigation Gerx:rator Project $ $ $ Buffer Zone Protection Program $ $ $ 800 MHz Communications Transition $ $ $ Secure Our Schools - OCS Grant $ $ S Citizen Corps Council Grant $ $ S COPS 2008 Technology Program $ S $ COPS 2009 Technology Program $ S i EM Performance Grant $ $ S 35,000 $ 35,000 2010 Homeland Security Grant- ES $ $ $ 2011 Homeland Security Grant - ES $ $ $ Justice Assistance Act (JAG) Program $ $ $ FEMA Assistance to Fira Mers Grant $ $ S Publb Safe $ - $ - S S S $ $ S $ 35,000 $ S 30 otalExPendlturea $ 887,659 $ 10,024 8 $ $ $ $ 35,000 S 60,066 Attachment 2 Year -To -Date Budget Summary Fiscal Year 2013 -14 General Fund Budget Summary Original General Fund Budget $187,733,499 Additional Revenue Received Through 82.700 Budget Amendment #7 (April 15, 2014 Grant Funds $189,157 Non Grant Funds $5,429,403 General Fund - Fund Balance for Anticipated A ro riations i.e. Encumbrances $645,323 General Fund -Fund Balance Appropriated to Cover Anticipated and Unanticipated Expenditures $3,743,069 Total Amended General Fund Budget $197,740,451 Dollar Change in 2013 -14 Approved General Fund Budget $10,006,952 % Change in 2013-14 Approved General Fund Budget 1 5.33% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 826.550 Original Approved Other Funds Full Time Equivalent Positions 82.700 Position Reductions during Mid -Year Additional Positions Approved Mid -Year 6.300 Total pprove d Full-Time-Equivalen Positions for Fiscal Year 2013 -14 915.550 $42,000 to cover co- location costs with 5 Fire Departments; $25,100 to cover .50 FTE position costs in Emergency Services; $148,439 to cover loss of Federal Sequestration funds in the Section 8 Housing and HOME Programs (BOA #2); $10,000 to provide UNRBA funds for Best Management Practices project (BOA #2- A);$382,000 to purchase 3 properties adjacent to Sportsplex (BOA #2 -C); $3,000,000 to fund current fiscal year's contribution to the OPEB Trust Fund (BOA #4); $77,400 related to OWASA's Concept Plan for 86 parcels in the Historic Rogers Road Neighborhood (BOA #5- B); $58,130 to purchase 2 Sheriff patrol vehicles (BOA #7) 0