HomeMy WebLinkAboutAgenda - 04-15-2014 - 6j 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 15, 2014
Action Agenda
Item No. 6-j
SUBJECT: Designation of Orange County Agent for FEMA Public Assistance
DEPARTMENT: Emergency Services PUBLIC HEARING: (Y/N) No
Financial Services
ATTACHMENT(S): INFORMATION CONTACT:
Resolution — Designation of Applicant's Jim Groves, 919-245-6140
Agent Shari Porterfield, 919-245-2456
Clarence Grier, 919-245-2453
Josh Hollingsworth, 919-245-6138
PURPOSE: To designate an agent for Orange County's application for FEMA's Public
Assistance for the recovery related to the March 6-7, 2014 Winter Storm.
BACKGROUND: On March 6 and March 7, 2014 Orange County was greatly impacted by
freezing rain, sleet, and snow that occurred in the overnight, early morning, and daytime hours.
Because of the winter weather, the Orange County Emergency Operations Center was
activated, which required staffing by County personnel and partnering agencies.
Along with emergency protective measures that were taken by the County, numerous trees
succumbed to the weight of ice from the freezing rain, and numerous trees fell in portions of the
county, generating a significant amount of debris. Removal of this debris has been ongoing
since the incident, and this has required a number of resources both from the County and the
State of North Carolina. Orange County is currently handling debris collection at sites located
within the County.
Following the winter weather incident, a request was made to the State to conduct a damage
assessment to assess if assistance could be provided. Upon conducting the assessment in
Orange County, as well as a number or surrounding counties, the State then requested
assistance from the Federal Emergency Management Agency (FEMA).
On March 20, 2014, FEMA representatives met with Orange County and partnering agencies
within the County to gather preliminary storm damage data. Following this meeting and
meetings with other affected counties, it was determined that the State would meet the threshold
to receive assistance from the federal government. The request for assistance was made by
Governor Pat McCrory on March 25t". On March 31, 2014, Orange County, along with eight
other counties, became federally declared disaster areas due to the ice storm (Disaster number-
FEMA-4176-DR-NC). This declaration has granted the nine counties eligible to receive funding
from FEMA's Public Assistance program.
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Another meeting was held with the State of North Carolina Emergency Management officials
and the assigned FEMA Federal Coordinating Officer to brief potential assistance applicants on
the application process. Orange County has completed the Request for Public Assistance
(RPA) and the State — Applicant Disaster Assistance Agreement. As part of the process, the
County must adopt a resolution designating an agent to apply for and receive federal
assistance.
FINANCIAL IMPACT: The estimated cost to the County related to the ice storm is in excess of
$100,000. Receiving funding from FEMA's Public Assistance Agency would help the County to
recover much of the costs, associated with the winter weather storm.
RECOMMENDATION(S): The Manager recommends that the Board approve the attached
resolution with the designation of Shari Porterfield (primary agent) and Clarence Grier
(secondary agent) for the federal assistance, and direct the Clerk to the Board of County
Commissioners to sign as the Certifying Official.
RES-2014-022
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RESOLUTION
DESIGNATION OF APPLICANT'S AGENT
North Carolina Division of Emergency Management
Organization Name(hereafter named Organization) Disaster Number.
Orar.qe C�ur.l`yt NC FirMA--1-1t1Co—OP.-tJc
Applicant's State Cognizant Agency for Single Audit purposes(If Cognizant Agency is not assigned,please indicate):
Applicant's Fiscal Year(FY)Start
Month:.1,,6 Y Day: 1
Applicant's Federal Employer's Identification Number
Applicant's Federal Information Processing Standards(F1PS)Number
37 - 1 35 -
PRIMARY AGENT SECONDARY AGENT
Agent's Name Agent's Name
Shari I?or4-erCit,1 d (` l ar ce
Organization Organization
Organization
br CDund-y dr e - 4-e COLAY+111
Official Position Official Position
1-1 n0.vlt.,a( 5grvtices Mauch P scl-. Covo, O.In
Mailing Address Mailing Address
13 v 4(X. I ti I 0 30x 81 -
City,State,Zip City,State,Zip
1}iltsbvr-ov. ht iS C Z`7-23-£i +11 S1o�Y o ug1-.) tJ C ? i Z3 8
Daytime Telephone J Daytime Telephone
1 - at-I 5--2.y 5(a `l I`?-7L-15
Facsimile-Number Facsimile Number -
alIq- (0yq- 53Z1-1 `7 i9- (.ti'-1- -6322-4
-Pager or Cellular Number Pager or Cellular Number
91 -yZ8 - o4(p
BE IT RESOLVED BY the governing body of the Organization (a public entity duly organized under tholaws of-the State of North Carolina)
that the above-named Primary and Secondary Agents are hereby authorized to execute and file applications for federal and/or state assistance on
behalf of the Organization for the purpose of obtaining certain state and federal•financial assistance under the Robert T.Stafford Disaster Relief
&Emergency Assistance Act,(Public Law 93-288 as amended)or as otherwise available.BE IT FURTHER RESOLVED that the above-named
agents are authorized to represent and act for the Organization in all dealings with the State of North Carolina and the Federal Emergency
Management Agency for all matters pertaining to such disaster assistance required by the grant agreements and the assurances printed on the
reverse side hereof. BE IT FINALLY RESOLVED THAT the above-named agents are authorized to act severally PASSED AND
APPROVED this day of ,20 .
GOVERNING BODY CERTIFYING OFFICIAL
Name and Title Name
•
Name and Title- Official Position.
Name and Title Daytime Telephone
CERTIFICATION
I, ,(Name)duly appointed and (Title)
of the Governing Body,do hereby certify that the above is a true and correct copy of a resolution passed and
approved by the Governing Body of (Organization)on the day of
,20_
Date: Signature:
Rev 06/02