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Home My WebLink AboutAgenda - 04-15-2014 - 6b 1 ORD-2014-018 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 15, 2014 Action Agenda Item No. 6-b SUBJECT: Fiscal Year 2013-14 Budget Amendment#7 DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y/N) No Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget as Amended Clarence Grier, (919) 245-2453 Spreadsheet Attachment 2. Year-To-Date Budget Summary PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2013- 14. BACKGROUND: Department of Social Services 1. The Department of Social Services has received additional revenues for the following programs: • Child Day Care — receipt of a fourth quarter payment of $324,639 to provide childcare services and subsidies to low-income families. • Smart Start Enhancement Program — receipt of a fourth quarter payment of $185,000 for Smart Start Subsidized Child Care program administration. The department will pay program funds directly to childcare providers. • Low Income Energy Administration: Receipt of additional State funds, totaling $3,435, which will replace broken chairs, throughout the agency. • Crisis Intervention — receipt of $17,217 in State Allocations to pay for crisis- related heating needs for Orange County residents. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 1) Animal Services Department 2. Donated funds of $1,200 have been earmarked for Animal Services' use through the Community Giving Fund. Animal Services will use these funds for advertising. This 2 budget amendment provides for the receipt of these Community Giving funds. (See Attachment 1, column 2) Department on Aging 3. The Orange County Adult Care Home Community Advisory Committee is donating $3,000 to bring music to low-income persons with dementia living, in Orange County. Donations will purchase music players for residents and facility staff to use the music resources. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 3) Sheriff Department 4. The Sheriff Department has requested to purchase two (2) patrol vehicles $58,130 out of received drug funds, which currently resides in a balance sheet account within the general ledger system. This budget amendment provides for a fund balance appropriation of $58,130 from the General Fund for the transfer of these funds from the drug fund account to the Sheriff's departmental recurring capital account for the purchase of these vehicles. (See Attachment 1, column 4) Emergency Services 5. The Orange County Emergency Services Department has received grant funds of $35,000 from the N.C. Department of Crime Control and Public Safety related to the 2013 Emergency Management Performance Grant award. The department plans to use these funds to assist in maintaining the comprehensive Emergency Management Program. This budget amendment provides for the receipt of these grant funds, and amends the following grant project ordinance: (See Attachment 1, column 5) Emergency Management Performance Grant($35,000) - Project# 71049 Revenues for this project: Current FY FY 2013-14 FY 2013-14 2013-14 Amendment Revised EM Performance Grant funds $64,636 $35,000 $99,636 Total Project Funding $64,636 $35,000 $99,636 Appropriated for this project: Current FY FY 2013-14 FY 2013-14 2013-14 Amendment Revised EM Performance Grant $64,636 $35,000 $99,636 Total Costs $64,636 $35,000 $99,636 3 Library 6. The Orange County Library has received donations totaling $1,250. A $500 donation from The Triangle Community Foundation will fund literacy supplies; a $750 donation from the Carrboro Friends of the Library will purchase support supplies for the Southern Branch Library development. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 6) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board approve budget and grant project ordinance amendments for fiscal year 2013-14. Attachment 1. Orange County Proposed 2013 -14 Budget Amendment The 2013 -14 Orange County Budget Ordinance is amended as follows: 1. Social Services #6 Donations revenue for Day #3 Department on #4 Fund Balance #5 Receipt of 2013 totalling $1,250 Care ($324,639), #2 Animal Services Appropriation of Emergency Smart Subsidies receipt of Aging donations $58,130 from the Management from the Triangle Encumbrance Bud et as g Bud etas g ($185,000), LIEAP Community Giving ($3,000) to provide General Fund to Performance Grant Community Budget as Original Budget Carry Amended Amended Administration funds of $1,200 to music players to the Sheriff's Office funds of $35,000 by Fourndation and Amended Forwards Through BOA #6 ($3,436) and Crisis be used for low- income for the purchase of Emergency Carrboro Friends of Through BOA #7 Intervention advertising persons living with two (2) patrol Services the Library for assistance dementia. vehicles Department departmental ($17,217). supplies. General Fund Revenue Property Taxes $ 139,733,522 $ $ 139,733,522 $ 139,733,522 $ $ $ $ $ $ $ 139,733,522 Sales Taxes $ 17,190,148 $ $ 17,190,148 $ 17,190,148 $ $ $ $ $ $ $ 17,190,148 License and Permits $ 313,000 $ $ 313,000 $ 313,000 $ $ $ $ $ $ $ 313,000 Intergovernmental $ 13,703,850 $ $ 13,703,850 $ 18,668,644 $ 530,292 $ $ $ $ $ $ 19,198,936 Charges for Service $ 9,654,843 $ $ 9,654,843 $ 9,715,484 $ $ $ $ $ $ $ 9,715,484 Investment Earnings $ 105,000 $ 105,000 $ 105,000 $ $ $ $ $ $ $ 105,000 Miscellaneous $ 796,718 $ 796,718 $ 841,601 $ 1,200 $ 3,000 $ $ $ 1,250 $ 847,051 Transfers from Other Funds $ 1,046,300 $ 1,046,300 $ 1,058,800 $ $ $ $ $ $ $ 1,058,800 Fund Balance $ 5,190,118 $ 645,323 $ 5,835,441 $ 9,520,380 $ $ $ $ 58,130 $ 9,578,510 Total General Fund Revenues $ 187,733,499 $ 645,323 $ 188,378,822 $ 197,146,579 $ 530,292 $ 1,200 $ 3,000 $ 58,130 $ $ 1,250 $ 197,740,451 Expenditures Governing & Management $ 15,981,211 $ 263,506 $ 16,244,717 $ 16,247,627 $ - $ 1,200 $ - $ - $ - $ - $ 16,248,827 General Services $ 17,646,776 $ 71,471 $ 17,718,247 $ 17,718,247 $ $ $ $ $ $ $ 17,718,247 Community & Environment $ 7,103,245 $ 65,048 $ 7,168,293 $ 7,259,661 $ $ $ $ $ $ $ 7,259,661 Human Services $ 31,459,113 $ 87,451 $ 31,546,564 $ 36,120,405 $ 530,292 $ $ 3,000 $ $ $ $ 36,653,697 Public Safety $ 21,445,378 $ 157,847 $ 21,603,225 $ 21,697,733 $ $ $ $ 58,130 $ $ $ 21,755,863 Culture & Recreation $ 2,495,908 $ $ 2,495,908 $ 2,507,410 $ $ $ $ $ $ 1,250 $ 2,508,660 Education $ 86,289,802 $ 86,289,802 $ 86,289,802 $ - $ - $ - $ - $ - $ - $ 86,289,802 Transfers Out $ 5,312,066 $ 5,312,066 $ 9,305,694 $ 9,305,694 Total General Fund Appropriation $ 187,733,499 $ 645,323 $ 188,378,822 $ 197,146,579 $ 530,292 $ 1,200 $ 3,000 $ 58,130 $ - $ 1,250 $ 197,740,451 $ M $ (0) $ (0) $ (0) $ $ $ $ $ $ $ (0) Attachment 1. Orange County Proposed 2013 -14 Budget Amendment The 2013 -14 Orange County Budget Ordinance is amended as follows: Grant Project Fund Revenues Intergovernmental $ 799,882 $ 799,882 1. Social Services #6 Donations $ 1,015,959 Charges for Services $ 49,914 revenue for Day $ 95,320 #3 Department on #4 Fund Balance #5 Receipt of 2013 totalling $1,250 $ 95,320 Transfer from General Fund $ 37,863 Care ($324,639), #2 Animal Services $ 37,863 Appropriation of Emergency $ 37,863 Miscellaneous Smart Subsidies receipt of Aging donations $58,130 from the Management from the Triangle Encumbrance Bud et as g Bud etas g ($185,000), LIEAP Community Giving ($3,000) to provide General Fund to Performance Grant Community Budget as Original Budget Carry Amended Amended Administration funds of $1,200 to music players to the Sheriff's Office funds of $35,000 by Fourndation and Amended Forwards Through BOA #6 ($3,436) and Crisis be used for low- income for the purchase of Emergency Carrboro Friends of Through BOA #7 $ - $ - $ - $ - Intervention advertising persons living with two (2) patrol Services the Library for assistance dementia. vehicles Department departmental ($17,217). Electric Vehicle Charging Stations $ - supplies. Grant Project Fund Revenues Intergovernmental $ 799,882 $ 799,882 $ 980,959 $ 35,000 $ 1,015,959 Charges for Services $ 49,914 $ 49,914 $ 95,320 $ 95,320 Transfer from General Fund $ 37,863 $ 37,863 $ 37,863 $ 37,863 Miscellaneous $ $ $ $ Transfer from Other Funds $ $ $ $ Appropriated Fund Balance $ - $ 10,924 $ 10,924 $ 10,924 $ 10,924 Total Revenues $ 887,659 $ 10,924 $ 898,583 $ 1,125,066 $ - $ - $ - $ - $ 35,000 $ - $ 1,160,066 Expenditures NCACC Employee Wellness Grant $ - $ - $ - Electric Vehicle Charging Stations $ - $ - $ - Governing and Management $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ N FIDES Grant (M ulti -year) $ - $ - $ - $ - NC Tomorrow CDBG (Multi -year) $ - $ - $ - $ - Jordan Lake Watershed Nutrient Grant $ - $ - $ - Growing New Farmers Grant $ - $ - $ - Community and Environment $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Child Care Health - Smart Start $ 65,574 $ 65,574 $ 65,574 $ 65,574 Scattered Site Housing Grant $ - $ - $ - Carrboro Growing Healthy Kids Grant $ - $ - $ - Healthy Carolinians $ - $ - $ - Health & Wellness Trust Grant $ - $ - $ - Senior Citizen Health Promotion(Welln $ 96,863 $ 6,207 $ 103,070 $ 103,070 $ 103,070 Dental Health - Smart Start $ - $ - $ - Intensive Home Visiting $ - $ - $ - Human Rights & Relations HUD Grant $ 272,063 $ 272,063 $ 453,140 $ 453,140 Senior Citizen Health Promotion (Multi -Yr) $ - $ 45,406 $ 45,406 SeniorNet Program (Multi -Year) $ - $ - $ - Enhanced Child Services Coord -SS $ - $ - $ - Diabetes Education Program (Multi -Year) $ - $ - $ - Specialty Crops Grant $ - $ - $ - Local Food Initiatives Grant $ - $ - $ - Reducing Health Disparities Grant (Mu $ 83,574 $ 83,574 $ 83,574 $ 83,574 Emergency Solutions Grant- DSS (Multi -Yr) $ 4,716 $ 4,716 $ 4,716 $ 4,716 FY2009 Recovery Act HPRP $ - $ - $ - Community Response Program - DSS $ 67,774 $ 67,774 $ 67,774 $ 67,774 Building Futures Program - DSS (Multi $ 301,811 $ 301,811 $ 301,811 $ 301,811 Human Services $ 887,659 $ 10,924 $ 898,583 $ 1,125,066 $ - $ - $ - $ - $ - $ - $ 1,125,066 Hazard Mitigation Generator Project $ - $ - $ - Buffer Zone Protection Program $ - $ - $ - 800 MHz Communications Transition $ - $ - $ - Secure Our Schools - OCS Grant $ - $ - $ - Citizen Corps Council Grant $ - $ - $ - COPS 2008 Technology Program $ - $ - $ - COPS 2009 Technology Program $ - $ - $ - EM Performance Grant $ - $ - $ 35,000 $ 35,000 2010 Homeland Security Grant- ES $ - $ - $ - 2011 Homeland Security Grant- ES $ - $ - $ - Justice Assistance Act (JAG) Program $ - $ - $ - FEMA Assistance to Firefighters Grant $ - $ - $ - Public Safety $ - $ - $ - $ - $ - $ - $ - $ - $ 35,000 $ - $ 35,000 Total Expenditures $ 887,659 $ 10,924 $ 898,583 $ 1,125,066 $ - $ - $ - $ - $ 35,000 $ - $ 1,160,066 Attachment 2 6 Year-To-Date Budget Summary Fiscal Year 2013-14 General Fund Budget Summary $42,000 to cover co- location costs with 5 Fire Original General Fund Budget $187,733,499 Departments; $25,100 to cover .50 FTE position Additional Revenue Received Through costs in Emergency Budget Amendment#7 (April 15, 2014) Services; $148,439 to Grant Funds $189,157 cover loss of Federal Non Grant Funds $5,429,403 Sequestration funds in the General Fund - Fund Balance for Anticipated Section 8 Housing and Appropriations (i.e. Encumbrances) $645,323 HOME Programs (BOA #2); $10,000 to provide General Fund - Fund Balance Appropriated to UNRBA funds for Best Cover Anticipated and Unanticipated Management Practices Expenditures $3,743,069 project(BOA#2- Total Amended General Fund Budget $197,740,451 A);$382,000 to purchase 3 properties adjacent to Dollar Change in 2013-14 Approved General Sportsplex(BOA #2-C); Fund Budget $10,006,952 $3,000,000 to fund current % Change in 2013-14 Approved General Fund fiscal year's contribution to Budget 5.33% the OPEB Trust Fund (BOA #4); $77,400 related to Authorized Full Time Equivalent Positions OWASA's Concept Plan for 86 parcels in the Historic Original Approved General Fund Full Time Rogers Road Equivalent Positions 826.550 Neighborhood (BOA #5- Original Approved Other Funds Full Time B); $58,130 to purchase 2 Equivalent Positions 82.700 Sheriff patrol vehicles Position Reductions during Mid-Year (BOA#7) Additional Positions Approved Mid-Year 6.300 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2013-14 915.550