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Home My WebLink AboutORD-2014-013 Approval of Budget Amendment #6-A Reallocating Current Available County Capital FundsORD- 2014 -013 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 1, 2014 Action Agenda Item No. 6 -e SUBJECT: Approval of Budget Amendment #6 -A Reallocating Current Available County Capital Funds to Proposed New County Capital Project DEPARTMENT: Department of Environment, Agriculture, Parks and Recreation ( DEAPR) PUBLIC HEARING: (Y /N) No ATTACHMENT(S): INFORMATION CONTACT: David Stancil, 245 -2510 PURPOSE: To approve Budget Amendment #6 -A reallocating $55,000 in current available County Capital funds to a newly created County Capital Project. BACKGROUND: As noted in the draft Parks and Recreation Master Plan 2030, a number of the County's park facilities (and future park sites) are approaching the age of 10 -15 years. Accordingly, facility repairs and site management work is beginning to accumulate in a manner that warrants a new capital project to address these items. Existing funds of smaller amounts exist in a number of completed park capital projects, and staff is proposing to transfer these residual amounts to the proposed new "Park and Recreation Facility Renovations and Repairs" project to address existing needs that can be handled in the current fiscal year. This will require the Board to approve Budget Amendment #6 -A to move the funds from their current completed projects to the proposed new project. Examples of the types of work that will be needed include: • Resurfacing of courts and tracks • Replacement of park signs • Culvert repair • Trash and debris removal • Replace stair rails, bollards and fencing • Gutters on picnic shelters and drainage work • Xeriscaping, and • Security cameras and other security features DEAPR staff has worked with Financial Services to develop a list of work projects both for the current fiscal year 2013 -14 (to be addressed by the transfer of funds proposed herein) and for needs in future fiscal years (which will be funded through the recommended Capital Investment Plan (CIP). Accordingly, there is a new CIP project for items in future years included in the 2 Manager's Recommended FY 2014 -19 CIP that the Board has received (Park and Recreation Facility Renovations and Repairs, page 59 in the CIP). The $55,000 in funds needed in the current fiscal year and proposed for transfer would fund the following work: • Culvert repairs and building stabilization at Blackwood Farm and Twin Creeks park sites, • Trash and debris removal from Blackwood Farm, Twin Creeks and the Vincent property (County -owned land across from Cedar Grove Park); • Repairs to the pond dam at Blackwood Farm Park; • Removal and disposal of an old abandoned and dilapidated mobile home on the Twin Creeks site; • Resurface basketball courts and walking track at Efland- Cheeks Park. Budget Amendment #6 -A provides for the reallocation of current available County Capital project funds, creates a new "Park and Recreation Facility Renovations and Repairs" County Capital project, and amends the following County Capital Project Ordinances: County Capital Projects ($55,000): Fariview Park (- $8,805) - Project # 20005 C evens me fnr +hie nrniarr+• Annrnnrin+arl fnr thi¢ nrniant- - -- -- - - - - -- Current FY 2013 -14 FY 2013 -14 Amendment FY 2013 -14 Revised Alternative Financing $700,000 $0 $700,000 2001 Bonds $150,000 $0 $150,000 PARTF Grant Funds $500,000 $0 $500,000 Contribution from Hillsborough $15,000 $0 $15,000 From Subdivision Payment-in-Lieu $175,023 $0 $175,023 From County Capital Reserve $75,000 $8,805 $8,805 Total Project Funding $1,615,023 $8,805 $1,606,218 Annrnnrin+arl fnr thi¢ nrniant- - -- -- - - - - -- Current FY 2013 -14 FY 2013 -14 Amendment FY 2013 -14 Revised Professional Services $129,350 $0 $129,350 Construction $1,456,173 $8,805 $1,447,368 Athletic Fields $29,500 $0 $29,500 Total Costs 1 $1,615,023 $8,805 $1,606,218 Seven Mile Creek Preserve (- $5,311) - Project # 20019 De. ne iee fnr +hie ~r%icr+• A *4A f r +hie nrr�ion +• Current FY 2013 -14 FY 2013 -14 Amendment FY 2013 -14 Revised From Other Projects $151,000 $5,311 $145,689 Total Project Funding $151,000 $5,311 $145,689 A *4A f r +hie nrr�ion +• Current FY 2013 -14 FY 2013 -14 Amendment FY 2013 -14 Revised Seven Mile Creek Access Area $151,000 $5,311 $145,689 Total Costs $151,000 $5,311 $145,689 3 Central Recreation Repairs (- $2,539) - Project # 20030 Revenues for this project: A ppropriated for this project: Current FY 2013 -14 FY 2013 -14 Amendment FY 2013 -14 Revised 2/3 Net Debt $416,980 $2,539 $414,441 Total Project Funding $416,980 $2,539 $414,441 A ppropriated for this project: Millhouse Road Park (- $5,990) - Project # 20034 Revenues for this project: Current FY 2013 -14 FY 2013 -14 Amendment FY 2013 -14 Revised .-Design $33,040 $2,539 $30,501 Construction $383,940 $0 $383,940 Total Costs $416,980 1 ($2,639)1 $414,441 Millhouse Road Park (- $5,990) - Project # 20034 Revenues for this project: Appropriated for this proiect: Current FY 2013 -14 FY 2013 -14 Amendment FY 2013 -14 Revised From General Fund $76,090 $5,990 $70,100 From Other Projects $188,712 $0 $188,712 Total Project Funding $264,802 $5,990 $258,812 Appropriated for this proiect: Parkland and Recreation Facilities (- $3,518) - Project # 20017 Revenues for this proiect: Current FY 2013 -14 FY 2013 -14 Amendment FY 2013 -14 Revised Land & Associated Costs $188,712 $0 $188,712 Construction $76,090 $5,990 $70,100 Total Costs $264,802 ($5,990) $258,812 Parkland and Recreation Facilities (- $3,518) - Project # 20017 Revenues for this proiect: A ppropriated for this project: Current FY 2013 -14 FY 2013 -14 Amendment FY 2013 -14 Revised From General Fund $159,960 $3,518 $156,442 From Subdivision Pa ment -in -Lieu $10,000 $0 $10,000 From Other Projects $8,570 $0 $8,570 Total Project Funding $178,530 $3,518 $175,012 A ppropriated for this project: Current FY 2013 -14 FY 2013 -14 Amendment FY 2013 -14 Revised Playgrounds $50,000 $0 $50,000 General Renovations $25,000 $3,518 $21,482 Re-Seeding, Other 1 $28,530 1 $0 $28,530 Transfer to General Fund $75,000 $0 $75,000 Total Costs $178,630 $3,518 $175,012 M Twin Creeks Park (- $28,837) — Project # 20003 Revenues for this project: Appropriated for this proiect: Current FY 2013 -14 FY 2013 -14 Amendment FY 2013 -14 Revised General Government Revenue $900,000 $28,837 $871,163 Alternative Financing $700,000 $0 $700,000 2001 Bonds $550,000 $0 $550,000 NCDOT Funds $429,457 $0 1 $429,457 Total Project Funding $2,579,457 $28,837 $2,550,620 Appropriated for this proiect: Park and Recreation Facility Renovations and Repairs ($55,000) — New Project # 20039 Revenues for this project: Current FY 2013 -14 FY 2013 -14 Amendment FY 2013 -14 Revised Land & Associated Costs $50,814 $0 $50,814 Design $45,000 $0 $45,000 Construction $2,483,643 $28,837 $2,454,806 Total Costs $2,579,457 $28,837 $2,550,620 Park and Recreation Facility Renovations and Repairs ($55,000) — New Project # 20039 Revenues for this project: A ppropriated for this project: Current FY 2013 -14 FY 2013 -14 Amendment FY 2013 -14 Revised From Other Projects $0 $55,000 $55,000 Total Project Funding $0 $55,000 $55,000 A ppropriated for this project: FINANCIAL IMPACT: The proposed Budget Amendment #6 -A provides for the reallocation of $55,000 from existing County capital projects into a newly created County capital project to fund repairs and renovations needed for the current fiscal year 2013 -14. Future year repairs and renovations would be addressed in the CIP (including a future budget amendment to transfer other residual parks capital funds in FY 2014 -15) and approved by the Board on an annual basis as part of the budget and CIP approval process. RECOMMENDATION(S): The Manager recommends that the Board approve Budget Amendment #6 -A for the reallocation of $55,000 from currently available capital project funds as shown in the above budget ordinance amendments to address repairs, renovations and site management needs in the current fiscal year 2013 -14, and authorize the Manager to close the projects. Current FY 2013 -14 FY 2013 -14 Amendment FY 2013 -14 Revised Facility Renovations and Repairs $0 $55,000 $55,000 Total Costs $0 $55,000 $55,000 FINANCIAL IMPACT: The proposed Budget Amendment #6 -A provides for the reallocation of $55,000 from existing County capital projects into a newly created County capital project to fund repairs and renovations needed for the current fiscal year 2013 -14. Future year repairs and renovations would be addressed in the CIP (including a future budget amendment to transfer other residual parks capital funds in FY 2014 -15) and approved by the Board on an annual basis as part of the budget and CIP approval process. RECOMMENDATION(S): The Manager recommends that the Board approve Budget Amendment #6 -A for the reallocation of $55,000 from currently available capital project funds as shown in the above budget ordinance amendments to address repairs, renovations and site management needs in the current fiscal year 2013 -14, and authorize the Manager to close the projects. bz l4 -0 13 He said residents are paying a high property tax now, as well as a fire district tax. He said adding a district tax will only add more, and this is too many taxes. He said he spends his money in Alamance County because there is no industry or retail in Orange County. He said this lack of industry is why residents have to pay more tax. He said this district tax is just one more tax that residents don't need. Chair Jacobs said the answers to the questions will be posted to the website. Gayle Wilson said this is correct. He also noted that the state legislature requires the County to mail each parcel letter separately. Chair Jacobs said all of the comments will be considered and a decision is scheduled to be made at the April 151h meeting. He suggested a 5 minute break. 6. Consent Agenda • Removal of Any Items from Consent Agenda NONE • Approval of Remaining Consent Agenda A motion was made by Commissioner Pelissier, seconded by Commissioner Rich to approve the remaining items on the consent agenda. VOTE: UNANIMOUS Discussion and Approval of the Items Removed from the Consent Agenda a. Minutes The Board approved the minutes from January 23 and February 4, 2014 as submitted by the Clerk to the Board. b. Motor Vehicle Property Tax Releases /Refunds The Board adopted a resolution, which is incorporated by reference, to release motor vehicle property tax values for thirty -four (34) taxpayers with a total of thirty-six (36) bills that will result in a reduction of revenue in accordance with NCGS. C. Property Tax Releases /Refunds The Board adopted a resolution, which is incorporated by reference, to release property tax values for seventeen (17) taxpayers with a total of (29) twenty -nine bills that will result in a reduction of revenue in accordance with North Carolina General Statute 105 -381. d. Notice of Public Hearing on Orange County's 2014 Legislative Agenda The Board approved a notice of the Board of County Commissioners' plans to hold a public hearing on April 15, 2014 on potential items for inclusion in Orange County's legislative agenda package for the 2014 North Carolina General Assembly Session. e. Approval of Budget Amendment #6 -A Reallocating Current Available County Capital Funds to Proposed New County Capital Project The Board approved Budget Amendment #6 -A reallocating $55,000 in current available County Capital funds to a newly created County Capital Project to fund repairs and renovations needed for the current fiscal year 2013 -14. f. Application for North Carolina Education Lottery Proceeds for Chapel Hill — Carrboro City Schools ( CHCCS) and Contingent Approval of Budget Amendment # 6- B Related to CHCCS Capital Project Ordinances The Board approved an application to the North Carolina Department of Public Instruction (NCDPI) to release funds from the NC Education Lottery account related to FY 2013 -14 debt service payments for Chapel Hill — Carrboro City Schools, and to approve Budget Amendment