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Home My WebLink AboutAgenda - 04-01-2014 - 6e 1 ORD-2014-013 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 1, 2014 Action Agenda Item No. 6-e SUBJECT: Approval of Budget Amendment#6-A Reallocating Current Available County Capital Funds to Proposed New County Capital Project DEPARTMENT: Department of Environment, PUBLIC HEARING: (Y/N) No Agriculture, Parks and Recreation (DEAPR) ATTACHMENT(S): INFORMATION CONTACT: David Stancil, 245-2510 PURPOSE: To approve Budget Amendment #6-A reallocating $55,000 in current available County Capital funds to a newly created County Capital Project. BACKGROUND: As noted in the draft Parks and Recreation Master Plan 2030, a number of the County's park facilities (and future park sites) are approaching the age of 10-15 years. Accordingly, facility repairs and site management work is beginning to accumulate in a manner that warrants a new capital project to address these items. Existing funds of smaller amounts exist in a number of completed park capital projects, and staff is proposing to transfer these residual amounts to the proposed new "Park and Recreation Facility Renovations and Repairs" project to address existing needs that can be handled in the current fiscal year. This will require the Board to approve Budget Amendment #6-A to move the funds from their current completed projects to the proposed new project. Examples of the types of work that will be needed include: • Resurfacing of courts and tracks • Replacement of park signs • Culvert repair • Trash and debris removal • Replace stair rails, bollards and fencing • Gutters on picnic shelters and drainage work • Xeriscaping, and • Security cameras and other security features DEAPR staff has worked with Financial Services to develop a list of work projects both for the current fiscal year 2013-14 (to be addressed by the transfer of funds proposed herein) and for needs in future fiscal years (which will be funded through the recommended Capital Investment Plan (CIP). Accordingly, there is a new CIP project for items in future years included in the 2 Manager's Recommended FY 2014-19 CIP that the Board has received (Park and Recreation Facility Renovations and Repairs, page 59 in the CIP). The $55,000 in funds needed in the current fiscal year and proposed for transfer would fund the following work: • Culvert repairs and building stabilization at Blackwood Farm and Twin Creeks park sites; • Trash and debris removal from Blackwood Farm, Twin Creeks and the Vincent property (County-owned land across from Cedar Grove Park); • Repairs to the pond dam at Blackwood Farm Park; • Removal and disposal of an old abandoned and dilapidated mobile home on the Twin Creeks site; • Resurface basketball courts and walking track at Efland-Cheeks Park. Budget Amendment #6-A provides for the reallocation of current available County Capital project funds, creates a new "Park and Recreation Facility Renovations and Repairs" County Capital project, and amends the following County Capital Project Ordinances: County Capital Projects ($55,000): Fariview Park (-$8,805) — Project#20005 Revenues for this project: Current FY FY 2013-14 FY 2013-14 2013-14 Amendment Revised Alternative Financing $700,000 $0 $700,000 2001 Bonds $150,000 $0 $150,000 PARTF Grant Funds $500,000 $0 $500,000 Contribution from Hillsborough $15,000 $0 $15,000 From Subdivision Payment-in-Lieu $175,023 $0 $175,023 From County Capital Reserve $75,000 $8,805 $8,805 Total Project Fundingl $1,615,023 ($8,805) $1,606,218 Appropriated for this project: Current FY FY 2013-14 FY 2013-14 2013-14 Amendment Revised Professional Services $129,350 $0 $129,350 Construction $1,456,173 ($8,805) $1,447,368 Athletic Fields $29,500 $0 $29,500 Total Costs 1 $1,615,023 ($8,805) $1,606,218 Seven Mile Creek Preserve (-$5,311) — Project#20019 Revenues for this project: Current FY FY 2013-14 FY 2013-14 2013-14 Amendment Revised From Other Projects $151,000 ($5,311) $145,689 Total Project Funding $151,000 ($5,311) $145,689 A ppropriated for this project: Current FY FY 2013-14 FY 2013-14 2013-14 Amendment Revised Seven Mile Creek Access Area $151,000 ($5,311) $145,689 Total Costs $151,000 ($5,311) $145,689 3 Central Recreation Repairs (-$2,539) - Project# 20030 Revenues for this project: Current FY FY 2013-14 FY 2013-14 2013-14 Amendment Revised 2/3 Net Debt $416,980 ($2,539) $414,441 Total Project Funding $416,980 ($2,539) $414,441 Appropriated for this project: Current FY FY 2013-14 FY 2013-14 2013-14 Amendment Revised Design $33,040 ($2,539) $30,501 Construction $383,940 $0 $383,940 Total Costs $416,980 ($2,539) $414,441 Millhouse Road Park (-$5,990) - Project#20034 Revenues for this project: Current FY FY 2013-14 FY 2013-14 2013-14 Amendment Revised From General Fund $76,090 ($5,990) $70,100 From Other Projects $188,712 $0 $188,712 Total Project Funding $264,802 ($5,990) $258,812 A ppropriated for this project: Current FY FY 2013-14 FY 2013-14 2013-14 Amendment Revised Land &Associated Costs $188,712 $0 $188,712 Construction $76,090 ($5,990) $70,100 Total Costs $2645802 ($5,990) $258,812 Parkland and Recreation Facilities (-$3,518) - Project# 20017 Revenues for this project: Current FY FY 2013-14 FY 2013-14 2013-14 Amendment Revised From General Fund $159,960 ($3,518) $156,442 From Subdivision Payment-in-Lieu $10,000 $0 $10,000 From Other Projects $8,570 $0 $8,570 Total Project Funding $178,530 ($3,518) $175,012 Appropriated for this project: Current FY FY 2013-14 FY 2013-14 2013-14 Amendment Revised Playgrounds $50,000 $0 $50,000 General Renovations $25,000 ($3,518) $21,482 Re-Seeding, Other $28,530 $0 $28,530 Transfer to General Fund $75,000 $0 $75,000 Total Costs $178,530 ($3,518) $175,012 4 Twin Creeks Park (-$28,837) — Project#20003 Revenues for this project: Current FY FY 2013-14 FY 2013-14 2013-14 Amendment Revised General Government Revenue $900,000 ($28,837) $871,163 Alternative Financing $700,000 $0 $700,000 2001 Bonds $550,000 $0 $550,000 NCDOT Funds $429,457 1 $0 $429,457 Total Project Funding $2,579,457 ($28,837) $2,550,620 A ppropriated for this project: Current FY FY 2013-14 FY 2013-14 2013-14 Amendment Revised Land &Associated Costs $50,814 $0 $50,814 Design $45,000 $0 $45,000 Construction $2,483,643 ($28,837) $2,454,806 Total Costs $2,579,457 ($28,837) 1 $2,550,620 Park and Recreation Facility Renovations and Repairs ($55,000) — New Project#20039 Revenues for this project: Current FY FY 2013-14 FY 2013-14 2013-14 Amendment Revised From Other Projects $0 $55,000 $55,000 Total Project Funding $0 $55,000 $55,000 Appropriated for this project: Current FY FY 2013-14 FY 2013-14 2013-14 Amendment Revised Facility Renovations and Repairs $0 $55,000 $55,000 Total Costs $0 $55,000 $55,000 FINANCIAL IMPACT: The proposed Budget Amendment #6-A provides for the reallocation of $55,000 from existing County capital projects into a newly created County capital project to fund repairs and renovations needed for the current fiscal year 2013-14. Future year repairs and renovations would be addressed in the CIP (including a future budget amendment to transfer other residual parks capital funds in FY 2014-15) and approved by the Board on an annual basis as part of the budget and CIP approval process. RECOMMENDATION(S): The Manager recommends that the Board approve Budget Amendment #6-A for the reallocation of$55,000 from currently available capital project funds as shown in the above budget ordinance amendments to address repairs, renovations and site management needs in the current fiscal year 2013-14, and authorize the Manager to close the projects.